APOLOGIES
An
apology has been received from Board member Kennaway for non attendance.
CONFIRMATION OF MINUTES
The
minutes of the Western Bays Community Board meeting held on Wednesday, 16
September 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. SPORT AUCKLAND'S WORK IN COMMUNITY- PAULA BROWNING, SPORT AUCKLAND
Paula Browning of Sport Auckland wishes to address the Board regarding the
organisation's work in the Western Bays community.
4.2. FOOTPATH ON FRANKLIN ROAD AND ROAD SURFACE BETWEEN ENGLAND STREET AND MIDDLE STREET - DECLAN GRAHAM
Declan Graham wishes to address the Board regarding the footpath on the left
hand side of Franklin road and the road surface between England Street and
Middle Street.
4.3. DISCRETIONARY FUNDING APPLICATION OF WESTMERE KINDERGARTEN - HOTEPA MORGAN, WESTMERE KINDERGARTEN
Hotepa Morgan wishes to address the Board in support of Westmere Kindergarten's
discretionary funding application to pay for a drinking fountain.
ARCH HILL MOUNTAIN BIKE TRAIL PROJECT - GREG HANNAH, PROGRAMME MANAGER, AND MARK BOWATER, MANAGER, PARKS SERVICES
Greg
Hannah, Programme Manager and Mark Bowater, Manager, Parks Services will be
update the Board regarding the Arch Hill Mountain Bike Trail Project.
PARKING CHARGES, PONSONBY
The
Chairperson wishes to discuss parking charges in the Ponsonby area.
FEEDBACK FOR EXTENDING PAY AND DISPLAY PARKING TO 10 PM
| Donna Outram |
|
| Project Manager, Parking Group |
1 October 2009 |
Attaching a memorandum from the Project Manager of the Parking Group informing
the Board that the council is currently seeking feedback on extending pay and
display parking to 10pm. Consultation feedback is due by 5pm, 16 October 2009.
Recommending that the Board considers providing feedback.
WESTERN SPRINGS SPEEDWAY NOISE MANAGEMENT PLAN
| Jane Stone |
|
| Manager, Recreation Services |
7 October 2009 |
Updating the Board on the Western Springs Speedway
Noise Management Plan consultation and attaching a draft of the plan for the
Board's review.
Recommending that the Board considers the draft.
DISCRETIONARY FUNDING APPLICATIONS
9.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF WESTMERE
KINDERGARTEN
Attaching a discretionary funding application from the Westmere Kindergarten
requesting funding towards a drinking fountain.
Recommending that the Board considers the application.
9.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF ST COLUMBA COMMUNITY CENTRE
Attaching a discretionary funding application from the Saint Columba Community
Centre requesting funding for the resealing of the centre's roof.
Recommending that the Board considers the application.
WESTERN BAYS AREA PLAN, GABLES RESTAURANT AND BAR
The report
was unavailable by the time the agenda went to print and will be tabled at the
meeting.
PT CHEVALIER/ WESTERN SPRINGS PRECINCT PLAN - COMMUNITY REFERENCE GROUP
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Since the adoption of the first two tiers of the Future Planning Framework (the
citywide and area plan levels), the City Development Committee has resolved that
four precinct plans be developed as examples of the third tier of the Future
planning framework. One of the precincts that has been chosen is for Pt
Chevalier / Western Springs. Prior to commencing work on the precinct plan, two
community board representatives are required to be nominated to work with
officers in the development of the precinct plan. The representatives will be
asked to nominate members of local groups/organisations to form a community
reference group to work with the council in the development of the precinct
plan.
Recommending that the Western Bays Community Board nominates two community board
representatives to participate in the development of the Pt Chevalier/Western
Springs precinct plan and nominate local groups/organisations to form a
community reference group to work with the council on the development of the
precinct plan.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS OCTOBER 2009
| Richard Court |
|
| SLIPs Project Portfolio Leader |
12 October 2009 |
Attaching an update of the Board's SLIPs projects.
Recommending that the Board considers the report.
SUBMISSION TO THE DRAFT STREET TRADING (OUTDOOR DINING) POLICY
| Tam White |
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| Democracy Advisor |
14 October 2009 |
Attaching the Board's submission to the council's draft street trading (outdoor
dining) policy for the Board's information.
Recommending that the submission be received.
SUBMISSION TO THE DRAFT LIQUOR LICENSING POLICY
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching the Board's submission to the council's draft liquor licensing policy
for the Board's information.
Recommending that the submission be received.
COMMUNITY BOARD CHRISTMAS FUNCTION
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
This
year, each of the community boards will be making its own arrangements for a
Christmas function.
The
budget has been set at $35 per board member, excluding partners.
Recommending that the Board considers its plans for the Christmas function.
COMMITTEE AND COMMUNITY BOARD REPORT(S)
16.1. COMMITTEE AND COMMUNITY BOARD REPORT(S) - ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT, ARTS, COMMUNITY AND RECREATION DIVISION
| Tam White |
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| Democracy Advisor |
14 October 2009 |
Attaching the report of the Acting Manager, Business Development and Support
that was considered by the Arts, Culture and Recreation Committee at its 14
October 2009 meeting for the Board's information. The Committee resolved as
follows:
That the Arts, community and recreation division quarterly report
for the period July 2009 to September 2009, be received, noting the policy
development, policy review, project and programme work undertaken for:
- Arts,
- Recreation,
- CBD Projects,
- Events,
- Streets and Town Centres,
- Open Space,
- Coast and Beaches,
- Volcanic Landscape programme,
- Urban Forest.
Recommending that the report and resolutions be received.
16.2. COMMITTEE AND COMMUNITY BOARD REPORT(S) - REGIONAL GOVERNANCE COMMITTEE, REGIONAL GOVERNANCE UPDATE
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching the report of the Strategic Analyst, Strategy Office that was
considered by the Regional Governance Committee at its 13 October 2009 meeting
for the Board's information. The Committee resolved as follows:
- That the Regional Governance Committee notes
that the Local Government (Auckland Council) Act 2009 was enacted on 17
September 2009, setting out the broad structure and roles of the Auckland
Council.
- That the Regional Governance Committee
supports Auckland City Council advocating for the inclusion of a general
legislative requirement that all local board functions and decisions, including
local board plans, are not inconsistent with the strategies, policies, plans and
bylaws of the Auckland Council (currently, there is only such a requirement in
relation to local bylaws).
- That the Regional Governance Committee
acknowledges that there is a potential issue in relation to the timeframe for
completion of the first local board plans (30 April 2011) that needs to be
considered further.
- That the Regional Governance Committee notes
the updates on boundaries, local boards, transport, strategy and planning, and
the Auckland Transition Agency.
- That the suggested accountability for all
services listed in the 2009/2010 Auckland City Council Services Profile
(Transport Committee) be prepared for discussion with some urgency.
Recommending that the report and resolutions be received.
16.3. COMMITTEE AND COMMUNITY BOARD REPORT(S) - REGIONAL GOVERNANCE COMMITTEE, WATERFRONT GOVERNANCE AND DELIVERY OPTIONS
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching the report of the Strategy Advisor and Senior Strategic Analyst that
was considered by the Regional Governance Committee at its 13 October 2009
meeting for the Board's information. The Committee resolved as follows:
- That the Regional Governance Committee
endorses Auckland City Council advocating for the establishment of a waterfront
development agency to undertake the commercial property development aspects of
the waterfront, with all other functions to remain with the Auckland Council.
- That the Regional Governance Committee
endorses Auckland City Council recommending to government and the Auckland
Transition Agency that a final decision on waterfront governance be deferred
until after the Auckland Council, the relevant local board, and the regional
transport agency are established to allow a fully informed decision on the
appropriate split of functions to be made.
- That the Regional Governance Committee notes
that further work is being undertaken and will be reported back on a range of
related issues including whether the Waterfront Development Agency (WDA) is
established as a Council Controlled Organisation (CCO) or under specific
legislation, the ownership structure and the lifespan of the WDA and integration
with the CBD, the local board, and the Auckland Transport Agency.
Recommending that the report and resolutions be received.
16.4. COMMITTEE AND COMMUNITY BOARD REPORT(S) - REGIONAL GOVERNANCE COMMITTEE, LOCAL BOARDS AND WARDS - BOUNDARIES AND REPRESENTATION ISSUES
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching the report of the Senior Strategic Analyst that was considered by the
Regional Governance Committee at its 13 October 2009 meeting for the Board's
information. The Committee resolved as follows:
- That the Regional Governance Committee notes
the issues currently under consideration by the Local Government Commission in
relation to regional governance reforms, including:
- The number and boundaries of
wards
- The number of elected members
per ward
- The number and boundaries of
local boards.
- That the Regional Governance Committee notes
that the material to be provided to the Local Government Commission on 16
October 2009 will include this report and supporting material based on the
presentations of 2 October 2009.
- That the Regional Governance Committee notes
that as part of its submission in response to the draft proposals due to be
released by the Local Government Commission in November 2009, Auckland City
Council will present its formal position on a range of boundary and
representation issues including:
- The number and boundaries of
wards
- The number of elected members
per ward
- The number and boundaries of
local boards.
- That the Regional Governance Committee
supports the inclusion of the CBD as an electoral subdivision within a wider
local board area and that in principle the delegated authority for the CBD area
is restricted to residential issues.
- That the Regional Governance Committee notes
the need for non-residential stakeholders to be included in the governance
arrangements for the CBD.
- That the Regional Governance Committee
supports the inclusion of Waiheke and Great Barrier Islands in the same ward as
the CBD.
- That the Regional Governance Committee
supports Avondale, Blockhouse Bay and Otahuhu retaining their connection with
the Auckland isthmus area.
- That the Regional Governance Committee
delegates authority to the Chairperson, Deputy Chairperson and Councillor Northey to ensure that the material submitted to the Local Government Commission
on 16 October 2009, reflects both the majority view of the Council and other
views of elected representatives.
Recommending that the report and resolutions be received.
TASTE OF AUCKLAND FESTIVAL AT VICTORIA PARK, NOVEMBER 2010
| Wendy Wilson |
|
| Team Leader, Event and Film Operations, City Events |
|
The
report was unavailable by the time the agenda went to print and will be tabled
at the meeting.
WESTERN SPRINGS PRECINCT CONCEPT, COUNCILLOR MOYLE
Councillor Moyle will update the Board on the Western Springs Precinct Concept.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
[This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.]
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if councillors wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.]
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
[This is an information item only and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching a list of reports requested/pending as of October 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching for the Board's information, activity reports and
statistics from various groups within Auckland City Council.
Recommending that the reports for the month of September
2009 be received.
