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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 21 October 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE NEW ZEALAND AIDS FOUNDATION (NZAF), DAWN O'CONNOR

   Dawn O'Connor of The New Zealand AIDS Foundation wishes to address the Board in support of The New Zealand AIDS Foundation's discretionary funding application.

   4.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER COMMUNITY COMMITTEE, VALERIE LONGWORTH

   Valerie Longworth of The Point Chevalier Community Committee wishes to address the Board in support of the committee's discretionary funding application.

   4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER COMBINED CHURCHES, DICK LANE

   Dick Lane of the Point Chevalier Combined Churches wishes to address the Board in support of the churches' discretionary funding application.

   The application was not received by the time the agenda went to print and will be introduced as item 3.1 of the extraordinary business section of the meeting.

5. DISCRETIONARY FUNDING APPLICATIONS

   5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE NEW ZEALAND AIDS FOUNDATION (NZAF)

   Attaching the discretionary funding application from The New Zealand AIDS Foundation. The foundation is applying for funding towards the waste management costs associated with its Get it On Big Gay Out project.

   [ATTACHMENT 5.1]

   5.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER COMMUNITY COMMITTEE

   Attaching the discretionary funding application from The Point Chevalier Community Committee. The foundation is applying for funding towards its operational costs.

   [ATTACHMENT 5.2]

   5.3. LIGHTING OF THE TELECOM CHRISTMAS TREE AT THE TOP OF WESTERN PARK

   The Board will discuss the following issues relating to the lighting of the Telecom Christmas tree:

   1. Funding for a sausage sizzle
   2. a possible additional grant towards the relevant resource consent fees.

   5.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE PONSONBY BUSINESS ASSOCIATION

    Attaching the discretionary funding application from The Ponsonby Business Association. The association is applying for funding towards their Christmas lights installation in Ponsonby.

   [ATTACHMENT 5.4]

6. NORTH PLACE TEAM SIX MONTHLY REPORT

   Sian Burgess
   Place Manager, Arts, Culture and Recreation Services	1 November 2009

   Attaching a report from the North Place Team, Arts, Culture and Recreation Services updating the Board on the following:

   1. activities undertaken by community services advisers working in Western Bays from May 2009 to November 2009
   2. Upcoming activities and projects scheduled in the ward.

   Recommending that the report be received.

   [ATTACHMENT 6]

7. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE, NOVEMBER 2009

   Julie Goh
   SLIPs Programme Leader	8 November 2009

   Providing the status of the Board's SLIPs projects and advising that remaining balance of the 3 year capex funding is $71,876.

   Recommending that the report be received.

   [ATTACHMENT 7]

8. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT, NOVEMBER 2009

   Richard Court
   SLIPs Project Portfolio Leader	10 November 2009

   Attaching an update of the Board's current SLIPs projects.

   Recommending that the Board considers the report.

   [ATTACHMENT 8]

9. DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION  

   Tam White
   Democracy Advisor	11 November 2009

   Attaching the following items on the consultation:

   1. Summary document, draft Auckland Regional Land Transport Strategy 2010-2040
   2. Auckland Regional Council's presentation to the Transport Committee.

   Recommending that the Board considers whether it wishes to make a submission to the draft strategy.

   [ATTACHMENT 9]

10. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    [This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

11. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

12. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

13. REPORTS REQUESTED/PENDING

    Tam White
    Democracy Advisor	11 November 2009

    Attaching a list of reports requested/pending as of November 2009.

    Recommending that the report be received.

    [ATTACHMENT 13]

14. GROUP ACTIVITY REPORTS

    Tam White
    Democracy Advisor	11 November 2009

    Attaching for the Board's information, activity reports and statistics from various groups within Auckland City Council.

    Recommending that the reports for the month of October 2009 be received.

    [ATTACHMENT 14]