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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 18 November 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. ROAD BERM ENCROACHMENTS EDGAR STREET  

   Ritashna Maharaj
   Consent Specialist	1 October 2009

   Reporting on encroachments issues at 13 and 19 Edgar Street, Westmere.

   The Western Bays Community Board considered a presentation from the residents in Edgar Street at its September 2009 meeting and resolved inter alia as follows:

   "That council officers be requested to report back to the Board on encroachment issues at 13 and 19 Edgars Road, Westmere."

   Recommending that the information memorandum be received.

   [ATTACHMENT 5]

6.  

   6.1 DISCRETIONARY FUNDING APPLICATION - TE ROOPU O WAI ORA INC.  

   Attaching a discretionary funding application from Te Roopu O Wai Ora Inc. seeking $3,585 to assist in providing coaching and competition for at risk youth in the Grey Lynn community.

   Recommending that the board consider the application.

   [ATTACHMENT 6.1]

   6.2. DISCRETIONARY FUNDING APPLICATION - PARENTS INC. ATTITUDE DIVISION

   Attaching a discretionary funding application from the Parents Inc. Attitude Division seeking $1,500 to assist the group in providing 10 attitude presentations at 4 secondary schools in the ward.

   [ATTACHMENT 6.2]

7. SLIPS DECISION REPORT  

   Richard Court
   SLIPs Project Portfolio Leader	7 January 2010

   Attaching the report updating the board of its SLIP's projects.

   Recommending that the board considers the report.

   [ATTACHMENT 7 - 7B]

8. MINUTES OF THE TRANSPORT COMMITTEE DECEMBER 2009 MEETING - GREAT URBAN RIDES IN AUCKLAND  

   Tam White
   Democracy Advisor	11 January 2010

   Attaching the minutes and the report from the Transport Committee meeting of 3 December 2009 for the Board's information with regards to Great Urban Rides in Auckland.

   [ATTACHMENT 8]

9. CORRESPONDENCE RECEIVED  

   Attaching copies of correspondence received and discretionary funding accountability forms for the Board's information.

   [ATTACHMENT 9]

10. CHAIRPERSON'S REPORT  

    Providing the Chair with an opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    [This is an information item only and if the chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

11. COUNCILLORS' REPORTS

    Providing the Councillors with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if the councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

12. BOARD MEMBERS' REPORTS  

    Providing the Board members with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if the board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

13. REPORTS REQUESTED/PENDING  

    Tam White
    Democracy Advisor	11 January 2010

    Attaching a list of reports requested/pending as of January 2010.

    [ATTACHMENT 13]