Back to contents

AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 20 January 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. VICTORIA PARK TUNNEL UPDATE : VICTORIA PARK ALLIANCE, DAREN UTTING - STAKEHOLDER MANAGER  

   Darren Utting, Stakeholder Manager for the Victoria Park Tunnel project will give an update on the project.

   4.2. DISCRETIONARY FUNDING APPLICATION - CAMERON WEBSTER, ST PAULS COLLEGE  

   Gary Webster will speak in support of St Pauls College's application.

5. WESTERN SPRINGS UPGRADE UPDATE  

   Officers from the City Events team will be in attendance to update the Board on the Western Springs Upgrade.

6. PROPOSALS FOR NAMES OF ARCH HILL SCENIC MOUNTAIN BIKE TRAIL

   G Marchant
   Parks Advisor	11 February 2010

   The Western Bays Community Board is requested to endorse a name for each of the Arch Hill Mountain Bike trails. The following names have been nominated:

   Upper loop:

   1. Twist and Shout.
   2. Badlands
   3. Duck 'n' Dive

   Lower loop:

   1. Training Wheels
   2. Flatlands (in conjunction with 'Badlands' for the upper loop)
   3. Hardtail heaven (refers to a bike with no rear suspension)

   The memorandum from the Parks Adviser will be circulated prior to the meeting.

   Recommending that the Western Bays Community Board endorses a name for each of the trails.

7. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   Tam White
   Democracy Advisor	10 February 2010

   Attaching the application from St Paul's College seeking funding towards the school's swimming programme for students.

   Further information from the school on the application will be circulated separately.

   Recommending that the Board considers the application.

   [ATTACHMENT 7]

8. AVEENO INSPIRED PILATES DAY EVENT - APRIL 2010  

   Wendy Wilson
   Event and Film operations	25 January 2010

   Seeking the Western Bays Community Board's endorsement for the restriction of public access to the Western Springs Quarry for a two hour commercial event on Sunday 17 April 2010, with a rain date of 24 April 2010.

   Recommending that the Board considers the report.

   [ATTACHMENT 8]

9. MANAGEMENT OF DOC MARGINAL STRIPS KANUKA AND LISTER STREETS, PT CHEVALIER  

   Mark Bowater
   Manager Parks Services	4 February 2010

   Seeking the Western Bays Community Board's endorsement for the marginal strips in Kanuka and Lister Streets to be managed by Council under section 24H of the Conservation Act 1987.

   Recommending that the Board considers the report and makes a recommendation to the Arts, Culture and Recreation Committee.

   [ATTACHMENT 9]

10. HERNE BAY PONSONBY RACKETS CLUB INC. APPLICATION FOR USE OF LAND FOR ADDITIONAL COURT AND VARIATION OF LEASE AGREEMENT

    Kim O'Neill
    Lease Co-ordinator	11 January 2010

    Seeking the Western Bays Community Board approval for the Herne Bay Rackets Club Inc. application for use of additional court at 10 West End Road, Herne Bay.

    Recommending that the Board considers the report and makes a recommendation to the Arts, Culture and Recreation Committee.

    [ATTACHMENT 10]

11. WESTERN RING ROUTE - SH20 WATERVIEW AND SH16 UPDATE  

    Tam White
    Democracy Advisor	10 February 2010

    Enclosing the resolutions from the Transport Committee meeting of 4 February 2010 on the Western Ring Route update for the Board's information:

    1. That the Transport Committee notes that in December 2009 the New Zealand Transport Agency (NZTA) announced a revised alignment and tunnelling plan for the completion of SH20 Waterview comprising a continuous bored tunnel with a short length of cut-and-cover at the northern end and a shift in alignment to the east.
    2. That the Transport Committee endorse Option 1 outlined in the report of the Senior Transport Planer dated 11 January 2010; which is that once further information has been provided by the NZTA, a report will be prepared for the committee addressing the following:
       1. The implications of the revised SH20 Waterview plans on community and strategic issues, and possible mitigation measures.
       2. Inclusion of a review and update of the existing Auckland City Council submission to NZTA on SH20 Waterview.
    3. That the report and resolutions be referred to the affected community boards (ie Avondale, Eden-Albert, Mt Roskill, Western Bays) for their information.

    Recommending that the resolutions from the Transport Committee meeting of 4 February 2010 be received.

12. CHAIRPERSON'S REPORT  

    Providing the Chair with an opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    [This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

13. COUNCILLORS' REPORTS

    Providing the Councillors with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

14. BOARD MEMBERS' REPORTS  

    Providing the Board Members with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

15. CORRESPONDENCE RECEIVED

    Tam White
    Democracy Advisor	11 February 2010

    Attaching correspondence received and discretionary funding accountability forms for the Board's information.

    [ATTACHMENT 15]

16. ACTIVITY REPORTS  

    Attaching activity reports and statistics from the Western Bays ward for November, December 2009 and January 2010 for the Board's information.

    Recommending that the activity reports and statistics be received.

    [ATTACHMENT 16]