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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

WESTERN BAYS COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies have been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 23 February 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. DISCRETIONARY FUNDING APPLICATION - AUCKLAND CENTRAL YOUTH DEVELOPMENT TRUST PROJECT K

   A representative from the Auckland Central Youth Development Trust - Project K will speak in support of the Trust's discretionary funding application.

   4.2. DISCRETIONARY FUNDING APPLICATION - POMPALLIER TENNIS CLUB  

   A representative from the Pompallier Tennis Club will speak in support of the Club's discretionary funding application.

   4.3. DISCRETIONARY FUNDING APPLICATION - PONSONBY COMMUNITY CENTRE INCORPORATED

   A representative from the Ponsonby Community Centre Incorporated will speak in support of the Centre's discretionary funding application.

   4.4. DISCRETIONARY FUNDING APPLICATION - PASADENA INTERMEDIATE SCHOOL

   A representative from the Pasadena Intermediate School will speak in support of the School's discretionary funding application.

   4.5. POSTER BOLLARDS

   Jamey Holloway, General Manager and Garry Moore of Phantom Billstickers Limited will speak about the benefits of having bollards for posters to be displayed in the Western Bays ward.

5. AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS AND POSTER BOARDS

   Helgard Wagener
   Senior Policy Analyst Urban Management	1 March 2010

   Outlining the proposal of the Auckland City Council to amend the clauses of the Signs Bylaw 2007 that relates to poster boards and real estate arising from the council resolution of 22 October 2009.

   The Western Bays Community Board is given an opportunity to provide a written submission to the bylaw hearings panel before 6 April 2010 regarding the following:

   • the proposed amendments contained in the Auckland City Council Signs Amendment Bylaw No 2 of 2009 relating to real estate signs;
   • the proposed amendments contained in the Auckland City Council Signs Amendment Bylaw No 3 of 2009 relating to poster boards.

   Recommending that the Board considers the report.

   [ATTACHMENT 5]

6. IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES

   Chris Horan
   Manager Services Requests	23 December 2009

   Outlining options that community boards may like to consider for the approval of public poster sites in their wards and the most effective way of managing them.

   Recommending that the Board determine the need for public poster bollards in the Western Bays ward and identify suitable locations by 16 April 2010.

   Also recommending that if poster sites are to be established, the Western Bays Community Board provides input to the Arts, Community and Recreation and Auckland City Environments groups on the following by 30 April 2010 on the following:

   1. the design criteria and type of bollard;
   2. the assessment and approval process to be adopted;
   3. the standard service agreement/contract document for the management of the poster sites.

   [ATTACHMENT 6]

7. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS

   The report was not ready when the agenda went to print. The report will be circulated prior to the meeting.

8. DRAFT ANNUAL PLAN 2010 - 2011  

   Grant Smith
   Corporate Planning Manager	18 February 2010

   Updating the Western Bays Community Board on the 2010/2011 Draft Annual Plan process including an overview of notable changes to the ten year plan and the process for providing feedback on these changes by 31 March 2010.

   Recommending that the Western Bays Community Board considers the report.

   [ATTACHMENT 8]

9. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   9.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF AUCKLAND CENTRAL YOUTH DEVELOPMENT TRUST PROJECT K

   Attaching a discretionary funding application from the Auckland Central Youth Development Trust Project K towards the Western Springs College graduation.

   Recommending that the Western Bays Community Board considers the application.

   [ATTACHMENT 9.1]

   9.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POMPALLIER TENNIS CLUB

   Attaching a discretionary funding application from the Pompallier Tennis Club towards operating costs for 2009/2010.

   Recommending that the Western Bays Community Board considers the application.

   [ATTACHMENT 9.2]

   9.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF PONSONBY COMMUNITY CENTRE INCORPORATED

   Attaching a discretionary funding application from the Ponsonby Community Centre Incorporated towards monthly family event programme for Ponsonby OSCAR children and families.

   Recommending that the Western Bays Community Board considers the application.

   [ATTACHMENT 9.3]

   9.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF PASADENA INTERMEDIATE SCHOOL

   Attaching a discretionary funding application from the Pasadena Intermediate School towards Stage 4 of the School in the Community Property Plan.

   Recommending that the Western Bays Community Board considers the application.

   [ATTACHMENT 9.4]

10. DRAFT FUTURE PLANNING FRAMEWORK - PT CHEVALIER-WESTERN PRECINCT PLANS

    Tam white
    Democracy Advisor	10 March 2010

    As part of the Future Planning Framework (FPF) phase two programme, a draft precinct plan for Point Chevalier/Western Springs has been prepared in collaboration with the community and business stakeholders. The first draft of the precinct plan will be presented for public feedback at public open days of 12 and 13 March 2010.

    The draft of the precinct plan that will be presented at the public open days is also available to view on our website It's my backyard.

    The Western Bays Community Board is requested to consider whether it wishes to provide a submission on the draft precinct plan. The details for submissions are outlined as follows:

    • closing date for submissions is 5.00pm, Friday 19 March 2010
    • submissions can be made:
      • on either of the public open days at the venue; we will provide hard copies of the form for people to fill out and submit at the venue; or
      • take the form home and freepost to Auckland City Council, Future Planning Framework, Private Bag 92516, Wellesley Street, Auckland 1141
      • through the submission form on our website It's my backyard.
      • by emailing the completed form.

    [ATTACHMENT 10]

11. CORRESPONDENCE  

    Tam White
    Democracy Advisor	10 March 2010

    Attaching correspondence received and discretionary funding accountability forms for the Board's information.

    Recommending that the correspondence be received.

    [ATTACHMENT 11]

12. PARKING ISSUES - FRANCIS STREET AND WILTON STREET, GREY LYNN  

    Bruce Kilmister
    Chairperson	10 March 2010

    Attaching a correspondence from the West Lynn Residents Group seeking the Community Board's assistance with regards to parking issues in Francis and Wilton Streets, Grey Lynn.

    Recommending that the Board considers the correspondence.

    [ATTACHMENT 12]

13. GROUP ACTIVITY REPORTS

    Tam White
    Democracy Advisor	8 March 2010

    Attaching activity reports and statistics from the Western Bays ward for February 2010.

    Recommending that the group activity reports for February 2010 be received.

    [ATTACHMENT 13]

14. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    [This is an information item only and if the chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

15. COUNCILLORS' REPORTS

    Providing the Councillors with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if the councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

16. BOARD MEMBERS' REPORTS

    Providing the Board members with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if the board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].