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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Western Bays Community Board meeting held on Wednesday, 18 August 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   4.1. PUBLIC FORUM - SECOND WAITEMATA HARBOUR CROSSING EVALUATION STUDY - NEW ZEALAND TRANSPORT AGENCY (NZTA)

   Wayne McDonald on behalf of NZTA wishes to update the Board on the progress of the Second Waitemata Harbour Crossing Evaluation Study.

   Recommending that Mr McDonald be thanked for his attendance and presentation.

   [ATTACHMENT 4.1A]

   4.2. GEOFF HOUTMAN - MOTAT TO QUEEN'S WHARF TRAM EXTENSION PROPOSAL

   Geoff Houtman from Ourhood wishes to address the Board in support of the MOTAT to Queen's Wharf tram extension proposal.

   Recommending that Mr Houtman be thanked for his attendance and presentation.

   [ATTACHMENT 4.2A - 4.2C]

   4.3. PUBLIC FORUM - FOOTPATH LIGHTING AROUND WESTERN SPRINGS LAKESIDE PARK - PETER BOYS

   Peter Boys wishes to speak regarding the footpath lighting around Western Springs Lakeside Park.

   Recommending that Mr Boys be thanked for his attendance and presentation.

   4.4. PUBLIC FORUM - PROPOSAL TO INSTALL REPLICA LAMPS ADJACENT GLUEPOT BUILDING - THE OWNERS COMMITTEE, GLUEPOT BUILDING

   Representatives of 'The Owners Committee' Gluepot Building will speak regarding the proposal to install a replica lamps adjacent the Gluepot building. A copy of the submission is attached.

   [ATTACHMENT 4.4A]

5. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE SEPTEMBER 2010

   Julia Goh
   SLIPs Programme Leader	6 September 2010

   Providing an update of the financial status of SLIPs projects in the Western Bays ward.

   Recommending that the report be received.

   [ATTACHMENT 5]

6. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT SEPTEMBER 2010

   The report was not available at the time when the agenda went to print. It will be circulated prior to the meeting.

7. WESTERN SPRINGS STADIUM NOISE MANAGEMENT PLAN FOR SPEEDWAY FOR 2010-2011

   Chris Dee
   Manager, Environmental Health and Licensing	27 August 2010

   Speedway at Western Springs stadium operates under an Enforcement Order by Consent, issued by the Environment court in November 2005. The consent allows for a fixed number of meetings in certain months each season, along with practice sessions and some track preparation work. Other matters addressed in the Consent include a ban on the use of the PA system during racing, provision for a draft event programme to be issued by the end of June each year, and provision for rain-outs. Most importantly, it sets the noise limits to apply to each event. Where the Consent is silent, the provisions in the Concept Plan C05-08 apply as the default.

   Auckland City Environments role is to enforce the conditions agreed in the Enforcement Order, and otherwise the District Plan. Auckland City Environments also reviews a Noise Management Plan, which the Concept Plan requires the Speedway promoter to prepare each year.

   The Noise Management Plan for the 2010-11 season is attached, and in accordance with the requirements of the Concept Plan is tabled for consultation with affected residents via the Western Bays Community Board. The 2010-11 Noise Management Plan makes no changes to the plans adopted in previous seasons. Auckland City Environments, in its role as enforcer, is satisfied with the conditions of this Plan.

   [ATTACHMENT 7, 7A - 7D]

8. CORRESPONDENCE

   Tam White
   Democracy Advisor	6 September 2010

   Attaching correspondence and discretionary funding accountability forms from the following recipients for the Board's information:

   1. Newton Central School - Funding Accountability Form
   2. The Auckland Arts and Performing Centre (TAPAC) - Correspondence

   Recommending that the correspondence be received.

   [ATTACHMENT 8A - 8B]

9. GROUP ACTIVITY REPORTS

   Tam White
   Democracy Advisor	6 September 2010

   Attaching activity reports and statistics from the Western Bays ward for August 2010.

   Recommending that the group activity reports for August 2010 be received.

   [ATTACHMENT 9]

10. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on projects and issues he has been involved with since the last meeting.

    [This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

11. COUNCILLORS' REPORTS

    Providing the Councillors with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

12. BOARD MEMBERS' REPORTS

    Providing the Board Members with an opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    [This is an information item only and if Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

13. REPORTS REQUESTED PENDING

    Tam White
    Democracy Advisor	6 September 2010

    Attaching a list of reports requested/pending as of September 2010.

    Recommending that the report be received.

    [ATTACHMENT 13, 13A]

14. 2010-2011 DISCRETIONARY FUNDING APPLICATIONS  

    Tam White
    Democracy advisor	6 September 2010

    Attaching the following applications for the Board's consideration.

    1. Ponsonby Cruising Club Inc is requesting $2,360.00 towards purchasing new equipment and assist with instructors' wages for the sailing school.
    2. Pt Chevalier Community Centre Inc. is requesting $3,200.00 towards a public artwork that reflects and celebrates the character of Pt Chevalier.
    3. Pt Chevalier Memorial RSA Inc. is requesting $4,000.00 towards upgrading the welfare van.
    4. Inner City Women's Group is requesting $2,998.00 towards printing and distribution of brochures for the western bays ward.
    5. The Grey Lynn/Ponsonby Branch, Citizens Advice Bureau is requesting $2,098.00 towards office equipment.

    [ATTACHMENT 14A - 14G]

15. WESTERN BAYS COMMUNITY BOARD LEGACY DOCUMENT

    Tam White
    Democracy Advisor	6 September 2010

    Attaching the draft legacy document for the board's approval.

    [ATTACHMENT 15]