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Western Bays Community Board

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MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 17 AUGUST 2005 AT 6.30 PM

PRESENT:	Mr	Graeme	Easte	[Chairman]
	Mr	Leigh	Kennaway
	Mr	Bruce	Kilmister
	Miss	Kate	Stanton
	Mrs	Rosemary	Ward
	Deputy Mayor	Dr. Bruce	Hucker, QSO

___________________________________________

1. APOLOGIES

   Moved: Easte / Ward

   That the apologies of Cr Penny Sefuiva be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Easte / Stanton

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 20 July 2005 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. VICTORIA PARK MANAGEMENT PLAN

   Shyrel Burt attended the meeting to speak to the report, and answer questions from the Board.

   Moved: Easte / Kennaway

   1. That the report of the Open Space Planner, dated 20 July 2005, be received and Shyrel Burt be thanked for her attendance and the information provided.

   2. That the Board adopts the draft Victoria Park Management Plan.

   3. That the Board recommends to the Manager Traffic & Roading Services that P120 parking restrictions be installed within the carparking area known as the City Newton Car Park [corner of Beaumont and Fanshawe Streets] and that enforcement of the restrictions be monitored by Parking Services.

   CARRIED

6. WESTERN BAYS STREET CLEANING

   Kevin Marriott attended the meeting to clarify his report, because it is a section of a larger Citywide information report. He also summarised verbally the content of his report.

   The Board expressed concern about the state of certain streets in Western Bays, and asked about the methods used by Streetscape Services to remove waste and the frequency of their implementation.

   Moved: Easte / Kilmister

   That the report of the Manager Streetscape Services, dated 8 August 2005, be received and Kevin Marriott be thanked for his attendance and the information provided.

   CARRIED

7. DISCRETIONARY FUNDING APPLICATION - PONSONBY HERITAGE WALKS BROCHURE

   Moved: Easte / Kilmister

   That the Board approves funding of $2500 from its 2005/2006 Discretionary Funding budget towards a reprint of the Ponsonby heritage walks brochure.

   CARRIED

8. EVENTS FUNDING APPLICATION - PONSONBY CHRISTMAS FESTIVAL

   Moved: Easte / Kilmister

   1. That the memorandum of the Event Organiser, dated 10 August 2005, be received.

   2. That the Board supports the Ponsonby Christmas Festival but defers any decision to provide funding until commercial sponsorship sources of funding have been considered.

   CARRIED

9. 2005 / 2006 SLIPS

   9.1. BOND STREET AND GREAT NORTH ROAD STREET TREES

   Moved:Hucker / Kilmister

   1. That the memorandum of the SLIPs co-ordinator, dated 1 August 2005, be received.

   2. That the Board approves a SLIPs project titled 'Surrey Crescent and Bond Street tree planting' for $20,000 in place of the 'Bond Street and Great North Road street trees' project for $30,000 previously approved by the Board and appoints Board Member Easte as spokesperson for the project.

   CARRIED

   9.2. WEONA STREET WALKWAY STAGE 1

   Moved:Easte / Ward

   1. That the memorandum of the SLIPs co-ordinator, dated 1 August 2005, be received.

   2. That the Board notes the comment about the difficulty of constructing the proposed walkway, but defers a decision pending further discussions with relevant officers.

   CARRIED

   9.3. PASADENA RESERVE TO MEOLA ROAD WALKWAY EXTENSION STAGE 1 of 3

   Moved:Easte / Kennaway

   That the memorandum of the SLIPs co-ordinator, dated 28 June 2005, be received.

   CARRIED

   9.4. PONSONBY POST OFFICE NEW STREET SEATS

   Moved:Easte / Kilmister

   That the memorandum of the SLIPs co-ordinator, dated 1 August 2005, be received.

   CARRIED

10. METROWATER SURPLUS

    Moved: Easte / Kilmister

    That the resolutions from the Mt Roskill Community Board's 19 July 2005 meeting be received.

    CARRIED

11. DRAFT ALCOHOL STRATEGY - HOURS OF OPERATION FOR LICENSED PREMISES IN THE CBD

    Moved: Easte / Kilmister

    1. That the memorandum of the Group Manager Community Planning, dated 1 August 2005, be received.

    2. That a working party consisting of Board Members Kilmister, Stanton and Easte and Councillor Sefuiva be formed to provide feedback from the Board on the hours of operation for licensed premises in the CBD.

    CARRIED

12. PROCESS FOR CONSULTATION ON EXPENSE POLICY

    Moved: Easte / Stanton

    1. That the memorandum of the Business Services Manager, dated 22 July 2005, be received.

    2. That the Board supports the principle that Board Members be reimbursed for expenses incurred and endorses the recommendations arising from the joint Community Board Members meeting on this matter on 15 August 2005.

    CARRIED

    [Secretarial Note: Eden/Albert Chair Lindsey Rea has agreed to take these matters to the Remuneration Working Party, of which she is a member.]

    Councillor Hucker abstained from voting on these resolutions.

13. RESPONSE TO COMMUNITY BOARD'S DRAFT ANNUAL PLAN 2005/2006 SUBMISSION

    Moved: Easte / Ward

    1. That the memorandum from the Manager Democracy Services, dated 5 August 2005, be received.

    2. That the Board notes with concern that the request for a clear timetable for completing the stormwater and wastewater upgrade in the Cox's catchment area has not been addressed.

    3. That the Board reiterates its request for a timetable to address pollution issues in the Cox's catchment i.e to include the 3 sub-catchments of Cox's Creek, Edgar's Creek and Kelmarna Creek.

    CARRIED

14. BYLAW REVIEW PROGRAMME

    Moved: Easte / Kennaway

    That the report and resolutions from the Planning & Regulatory Committee's 21 July 2005 meeting be received.

    CARRIED

15. CHAIR'S REPORT

    Moved: Easte / Kennaway

    That the verbal report of the Chair regarding the following be received:

    • Access to Parr Road Car Park, Pt Cheviliar from shops on Great North Road.

    • Possible SLIPs project in Huia Road Car Park, Pt Chevilier.

    CARRIED

16. COUNCILLOR'S REPORTS

    There were no Councillors reports.

17. BOARD MEMBER'S REPORTS

    Moved: Easte / Hucker

    1. That the report of Board Member Kennaway be received.

    2. That following an on-site meeting with officers the Board endorses the need to spend an additional $16,000 on a boardwalk at the Wairangi Wharf Reserve.

    3. That the verbal report of Board Member Kilmister regarding the following be received:

       • Pending attendance on judging panel to select an artist for Grey Lynn Artwork project.

       • International Day of Older Persons.

       • Brothel bylaw.

    4. That the verbal report of Board Member Ward regarding the following be received:

       • Pending Victoria Park tile artwork opening ceremony.

       • Walker Park playground.

    5. That the verbal report of Board Member Stanton regarding the following be received:

       • Native tree planting.

       • Possible new sites for election hoardings.

    CARRIED

18. GROUP ACTIVITY REPORTS

    Moved: Hucker / Kilmister

    That the group activity reports be received.

    CARRIED

    There being no further business the Chair declared the meeting closed at 9.10 pm.