APOLOGIES
Moved:Easte/Kilmister
That the apology for lateness from Councillor Hucker be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Easte/Kilmister
That the minutes of the Western Bays Community Board meeting held on 17 May 2006
be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
3.1. PONSONBY ROAD PEDESTRIAN REFUGE -
WESTPAC VICINITY
Moved: Easte/Kilmister
That the Board considers the proposed pedestrian refuge in the vicinity of
Westpac, 172-176 Ponsonby Road, as extraordinary business at item 24 and
provides the SLIPs Project Manager with a final decision on whether to proceed
urgently to enable the works to be commenced in this financial year.
CARRIED
PUBLIC FORUM
4.1. OVERVIEW ON SALT, POINT CHEVALIER -
BEVAN WOODWARD
Bevan Woodward, Coordinator of SALT (Slower and Less Traffic) Pt Chevalier made
a presentation to the Board on the reasons for the group being set up and the
work being done by street representatives. The group had obtained funding from
Council and was now in a position to appoint a part-time coordinator. The Board
were very supportive of the group's initiatives.
Moved: Easte/Stanton
-
That Bevan Woodward be thanked for his
presentation to the Board regarding SALT, Point Chevalier.
-
That the Board expresses strong support for
SALT, Pt Chevalier and commends their community based initiatives.
CARRIED
[ATTACHMENT 4.1]
4.2. FRANCOPHONIE FESTIVAL - SABINE ANSTISS
Sabine Anstiss and Diane Clayton spoke to the Board in support of a local event
funding application submitted jointly by the Ponsonby Community Centre Inc,
"Auckland Accueil" organisation and the French Embassy to organise a free public
event focusing on the concept of the "Francophonie". The Francophonie Festival
will be hosted by the Ponsonby Community Centre on 28 and 29 October 2006 and
will celebrate the cultural diversity of all French speaking countries around
the world and especially in the Pacific.
Moved: Easte/Kilmister
That Sabine Anstiss and Diane Clayton be thanked for their presentation to the
Board regarding the "Francophonie Festival" and that their request for funding
be considered at item 8.
CARRIED
4.3. TREES AND CHEMICAL SPRAYING IN PARKS
AND RESERVES - LISA PRAGER
Lisa
Prager made a presentation to the Board on the treatment of trees in Western
Springs Lakeside Park and Moa Reserve and chemical spraying on berms and in
parks and reserves. The Board asked for Ms Prager to provide an annotated copy
of her presentation and agree to forward it to the Group Manager, Recreation and
Community Services with a request that he clarifies certain issues identified by
the Board.
Moved: Easte/Kennaway
-
That Lisa Prager be thanked for her
presentation to the Board regarding the treatment of trees and continued
chemical spraying in parks and reserves.
-
That the Board requests the Group Manager
Recreation and Community Services to provide clarification on the following
issues:
-
Criteria applied for tree
pruning
-
Policy on spraying on berms
-
Use of steam, coconut oil and
other non-chemical sprays
-
Extent of spraying around edges
of berms ie width ofspray strip
-
Health and safety arrangements
for spray Contractors
-
Status of register requesting no
spraying
CARRIED
4.4. N.Z. LATINO ACTION
COMMUNITY GROUP - JAVIER EGUSQUIZA
Javier Egusquiza spoke to the Board on behalf of the N.Z. Latino Action
Community group. He requested recognition of his group by the Board for the
programmes they deliver plus financial support for a separate event the group
proposes to hold in Grey Lynn Park either immediately before or after the next
Grey Lynn Park Festival. The Board noted that the level of support requested
was beyond its resources but agreed to refer the information supplied by Mr
Egusquiza to the Manager Leisure Services.
Moved: Easte/Kennaway
That Javier Egusquiza be thanked for his presentation to the Board regarding N.Z
Latino Action Community Group programmes his group undertakes in the community
and that the information he provided be referred to the Manager Leisure
Services.
CARRIED
[ATTACHMENT 4.4]
LEYS INSTITUTE
EXTERNAL AREA UPGRADE STAGE 1 ST MARYS ENTRANCEWAY UPGRADE (REVISED)
Moved: Easte/Stanton
That the revised SLIPs proposal form be received and the Board indicates its
support for the enlarged project but seeks participation in the funding from the
Property Group.
CARRIED
Note: Particular issues raised were the damp proofing, entry ramp and steps to
theLibrary.
DISCRETIONARY FUNDING
Moved: Easte/Kilmister
-
That the Board rescinds the decision to fund
$2,500 for a Good Citizens Award Ceremony from its 2005/2006 Discretionary
Funding budget and allocates $2,500 from its 2006/2007 Discretionary Funding
budget for the same purpose.
-
That the Board allocates $1,625 from its
2005/2006 Discretionary Funding budget to be distributed evenly amongst the four
colleges in Western Bays towards the annual college textbook awards.
-
That the Board rescinds the decision to fund
up to $1,100 for the Chair's attendance at the New Zealand Community Boards'
Forum in Lower Hutt from its 2006/2007 Discretionary Funding budget and
allocates up to $1,100 from its 2005/2006 Discretionary Funding budget for the
same purpose.
CARRIED
PT CHEVALIER
COMMUNITY CENTRE - REQUEST FOR DISCRETIONARY FUNDING
Moved: Easte/Kennaway
That the Board allocates $875 to Pt Chevalier Community Centre Inc from its
2006/2007 Discretionary Funding budget towards the cost of a wind/rain break at
the front entrance of the Pt Chevalier Community Centre building.
CARRIED
PONSONBY COMMUNITY
CENTRE - REQUEST FOR LOCAL EVENT FUNDING
Moved: Easte/Kilmister
That the Board allocates $2,000 to Ponsonby Community Centre Inc from its
2006/2007 local event funding budget to help with costs towards the Francophonie
Festival.
CARRIED
[ATTACHMENT 8]
APPROVED COUNCIL-OWNED SITES FOR
ELECTORAL HOARDINGS
Moved: Easte/Kilmister
-
That the memorandum of the Electoral Officer,
dated 7 June 2006, be received.
-
That the Board approves the following as
approved sites for erection of hoardings on council property:
-
Point Chevalier Shopping Centre, on the grass berm, 2 m back from
the footpath at the Great North Road/Carrington Road intersection, west side
within 50 m of Carrington Road.
-
Edge of Western Park at the corner of Hopetoun Street and Ponsonby
Road, 2 m back from footpath (between corner of Hopetoun Street and park
footpath entrance).
-
Berm at the corner of College Hill and Franklin Roads, 1.5 m back
from roadside.
-
Grassed island, West End Road, Cox's Bay, 2 m back from entrance
and exits and 2 m back from footpath.
-
Meola Road, the grass berm south side, on the bend below Keith
Park Memorial Airfield, to the left of the Performing Arts sign and up to the
Seddon Park entry hedge.
-
Reserve, Great North Road, Western Springs, south side, west of
the Challenge Service Station, by the blue 'Transit' sign, within the chained
fence area. Set signs 2 m back from footpath.
-
That the Board requests the Group Managers of
Traffic and Roading Services, Recreation and Community Services and Auckland
City Environments to investigate reinstating the following site to the list of
approved sites for the erection of hoardings on council property:
CARRIED
Note: This area was traditionally used for election signs
for many years until deleted fromthe approved list six years ago.
'KEEPING IT REAL' YOUTH PARTICIPATION
WORKSHOP
Moved: Easte/Kilmister
A. That the report of the Ward Manager, dated 14
June 2006, be received.
B. That the Board nominates either Board member
Kennaway, Kilmister or Stanton to attend the 'Keeping it Real' Youth
Participation Workshop being held in Auckland on 18 September 2006.
CARRIED
MOTIONS ROAD CARPARK STAGE 1
FEASIBILITY
Moved: Easte/Kennaway
That the Board adopts the recommendation to request that MOTAT and Auckland Zoo
meet to consider the inclusion of the result of the Motions Road Car Park
feasibility study into their respective asset management plans.
CARRIED
COYLE PARK TOILET UPGRADE STAGE 1 OF
2 DESIGN AND CONSULTATION
Moved: Easte/Kilmister
That the memorandum of the SLIPs coordinator, dated 24 May 2006, be received and
the Board notes that $10,000 will be returned to the SLIPs holding account.
CARRIED
Note: The toilet block will be completed within the
2006/2007 financial year.
JAGGERS BUSH PEST CONTROL
Moved: Easte/Ward
-
That the unexpended funds of $5,000 from the Jaggers Bush Pest Control SLIPs project be returned to the Board's SLIPs holding
account for reallocation.
-
That the Board approves the Jaggers Bush
Privet Removal Stage 6 project in the amount of $11,000 from its 2006/2007 SLIPs
budget allocation and nominates Board member Kennaway as spokesperson for the
project.
CARRIED
SUBMISSIONS ON PART 1 -
ADMINISTRATION, PART 22 - SOLID WASTE AND PART 25 - TRAFFIC OF THE AUCKLAND CITY
COUNCIL BYLAW
Moved: Easte/Kilmister
That the Chair prepare the Board's submission to part 1 - Administration, Part
22 - Solid Waste and Part 25 - Traffic of Council's Bylaw Review by Friday 7
July 2006 and Board members forward any comments they have as soon as possible.
CARRIED
2006 REPRESENTATION ARRANGEMENTS
REVIEW
Moved: Easte/Kilmister
That the Board's submission to Auckland City's 2006 Representation Arrangements
Review be noted.
CARRIED
DRAFT LTCCP
2006-2016: WESTERN BAYS COMMUNITY BOARD SUBMISSION
Moved: Easte/Stanton
That the Board's submission to Auckland City's LTCCP 2006-2016 be noted.
CARRIED
CORRESPONDENCE
RECEIVED - PT CHEVALIER MEMORIAL R.S.A
Moved: Easte/Kennaway
That the correspondence be received.
CARRIED
CHAIR'S REPORT
Moved: Easte/Kilmister
That the verbal report of the Chair regarding the following be received:
CARRIED
COUNCILLORS' REPORT
Moved: Easte/Ward
-
That the verbal report of Councillor Hucker regarding the following
be received:
-
That the verbal report of Councillor Sefuiva regarding the
following be received:
CARRIED
BOARD MEMBERS' REPORT
Moved: Easte/Ward
-
That the verbal report of Board member Ward regarding the following
be received:
-
That the Board supports Councillor Sefuiva raising the issue of the
development at 232 Ponsonby Road with the Planning and Regulatory Committee
expressing concerns at the precedence this has set and questioning why the
concerns of the Board's signs and bylaws spokesperson were ignored by the
Planning Fixtures Committee.
-
That the verbal report of Board member Kennaway regarding the
following be received:
-
Numerous
consent applications for trees
-
Tree
issue at All Saints Church, 284 Ponsonby Road
-
New
Point Chevalier community group
-
Meola
Reef planting day
-
Raymond
Reserve meeting with officers and Sailing Club
-
Walker
Park playground
-
Point
Chevalier Community Committee concerns
-
That the verbal report of Board member Stanton regarding the
following be received:
CARRIED
REPORTS REQUESTED/PENDING
Moved: Easte/Kilmister
That the reports requested/pending for June 2006 be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Easte/Kilmister
That the Group Activity Reports for the month of May 2006 be received.
CARRIED
EXCLUSION OF THE PUBLIC : LOCAL
GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
Moved: Easte/Stanton
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item No. |
General subject of
each matter to be considered |
Reason for passing
this resolution in relation to each matter |
Ground(s) under
section 48(1) for the passing of this resolution |
|
C1. |
Grant of Old-New
Lease - Warnock Street Community Office Facility |
Good Reason to
withhold exists under section 7 |
Section 48(1)(a) |
This resolution is made
in reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by section
6 or section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public are as follows:
|
Item No. |
Reason to withhold
information under section 7 |
|
|
C1. |
To prevent the disclosure or use of
official information for improper gain or improper advantage. |
[Section 7(2)(j)] |
CARRIED
PONSONBY ROAD PEDESTRIAN REFUGE -
WESTPAC VICINITY
Moved: Easte/Kilmister
That the Board approves the construction of the pedestrian refuge in the
vicinity of Westpac, 172-176 Ponsonby Road, in the location shown on the
construction drawing provided by the Project Manager to the Board on 16 June
2006 subject to the following conditions being satisfied:
-
Consideration of improved design of the
central refuge for visibility and safety including a review of the signage
proposed, and
-
Review of the issue of back-up of right
turning traffic at peak times from the Franklin Road traffic lights as well as
right turning traffic into Collingwood Street.
CARRIED
Board member Ward asked for her vote against the resolution
to be recorded.
There being no further business the Chair declared the
meeting closed at 11:00 pm.
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