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Western Bays Community Board
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MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD HELD ON WEDNESDAY, 19 SEPTEMBER 2007 AT 6.30 PM

PRESENT:

Mr

Graeme

Easte

[Chair]

 

Mr

Leigh

Kennaway

 

 

Mr

Bruce

Kilmister

 

 

Miss

Kate

Stanton

 

 

Deputy Mayor

Dr Bruce

Hucker, QSO

 

 

Cr

Penny

Sefuiva

[from 7:44pm, item 8]

 

 

 

 

 

  1. Top APOLOGIES

    Moved: Easte/ Kilmister

    That the apologies from Board member Ward for non-attendance and Councillor Sefuiva for lateness, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Easte/ Kilmister

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 15 August 2007, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Easte/ Kilmister

    That an extraordinary business item be considered at agenda item 23 for the reason that the Discretionary Funding application from the Pt Chevalier Baptist Church for the Church's thank you lunch for the Pt Chevalier footpath contractors was not received until after the agenda closed with the event to be held on 24 September 2007, and the Board meeting is not until November 2007.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. PONSONBY ROAD PROMOTIONS - REQUEST FOR DISCRETIONARY FUNDING - BRIGID ROGERS, CHIEF EXECUTIVE

    This item was withdrawn.

    Item 4.3 was taken at this point.

    4.2. Hawke Sea Scouts Refurbishment Project - Craig Whitehead, Group Leader

    Craig Whitehead and Rob Lund, Hawke Sea Scouts, addressed the Board regarding the history of the Sea Scouts on Cox's Bay Esplanade Reserve and the Scouts' proposal to refurbish its building for the benefit of the Scouts and local community, who utilise the building.

    Moved: Easte/ Kennaway

    1. That Craig Whitehead and Rob Lund, Hawke Sea Scouts be thanked for their presentation regarding the Hawke Sea Scouts refurbishment project.
    2. That the Board acknowledges the work of the Hawke Sea Scouts in the community and supports its fundraising activities for the refurbishment of its building on Cox's Bay Esplanade Reserve.

    CARRIED

    4.3. The Auckland Performing Arts Centre (TAPAC) - REQUEST FOR SLIPS FUNDING - Barb Cuttance, Venue Manager - TAPAC

    Barb Cuttance, Venue Manager, addressed the Board regarding The Auckland Performing Arts Centre's request for SLIPs funding for its proposed shower facility.

    Moved: Easte/ Kilmister

    That Barb Cuttance Venue Manager, The Auckland Performing Arts Centre (TAPAC), be thanked for her presentation in support of the Centre's request for SLIPs funding for its proposed shower facility at TAPAC.

    CARRIED

    4.4. PT CHEVALIER BAPTIST CHURCH - REQUEST FOR DISCRETIONARY FUNDING - DENISE MARSHALL and Doug Vause

    Denise Marshall and Doug Vause, Pt Chevalier Baptist Church addressed the Board in support of the Church's application for Discretionary Funding for its proposed thank you lunch for the Pt Chevalier footpath contractors.

    Moved: Easte/ Kennaway

    That Denise Marshall and Doug Vause, Pt Chevalier Baptist Church, be thanked for their presentation in support of the Church's application for Discretionary Funding for its proposed thank you lunch for the Pt Chevalier footpath contractors.

    CARRIED

    4.5. TRAFFIC MANAGEMENT ISSUES IN CURRAN STREET - NEIL SPENCER, CURRAN STREET TRAFFIC WORKING GROUP

    Moved: Easte/ Kilmister

    That Mr Neil Spencer, Curran Street Working Group be thanked for his presentation regarding traffic management issues in Curran Street.

    CARRIED

  5. Top TRAFFIC MANAGEMENT ISSUES IN CURRAN STREET

    Moved: Easte/ Stanton

    1. That the Board notes that appropriate meetings will be held between Transit New Zealand, Auckland City, the Curran Street Working Group and the Board, when required, to address operational issues for the RAMP signals at the Curran Street motorway offramp.
    2. That officers be requested to liaise with the Police regarding the implementation of targeted enforcement on Curran Street.
    3. That officers be requested to scope a 2008/2009 Small Local Improvement Project (SLIPs) for installation of a speed indicator sign on Curran Street.
    4. That Auckland City be requested to continue to investigate appropriate Local Area Traffic Management (LATM) measures on Curran Street and surrounding residential streets between Wallace Street and Shelly Beach Road and that officers be requested to update the Board and the Curran Street Working Group on progress periodically.

    CARRIED

  6. Top COMMUNITY BOARD LOCAL FUNDING 2007

    Moved: Easte/ Stanton

    1. That the report of the Community Advisor, dated 12 September 2007, be received and that Prawina Hira, Community Advisor and Judy Collins, Manager Community Development, be thanked for their attendance and information provided.
    2. That the following grants from the Board's 2007/2008 Community Board Local Funding budget be approved:

    Organisation Name

    Project Short

    Amount ($)

    16th Auckland Girls Brigade

    To purchase uniforms.

    1,000.00

    Auckland Kindergarten Assn, Pt Chevalier

    To purchase an activity tunnel, rainbow parachute, balance beams and hoops.

    1,300.00

    Auckland Women's Centre Inc, The

    To provide a Mothering Alone Support Group.

    1,980.00

    Communicare Civilian Mained Assn. Auckland Inc. Grey Lynn

    To pay for Dial a Ride.

    760.00

    Open Toy Box Inc, The

    To create and install permanent signage and to purchase a storage shed.

    1,000.00

    Parents Inc

    Towards costs of "Attitude" Programmes at Auckland Girls Grammar School.

    1,500.00

    Ponsonby Community Centre Inc

    To assist with costs associated with promoting the centre's activies and programmes.

    1,000.00

    Pronesia Community Charitable Trust

    To provide an annual fitness module for youth.

    600.00

    Pt Chevalier Community Committee

    To pay for secretarial costs, post office box rental, room hire, advertising and stationery.

    1,275.00

    Societa Dante Alighieri Auckland New Zealand Inc

    To assist with costs associated with holding an 'Italian Carnival Ball'.

    500.00

    St Columba Anglican Church Vestry

    To install a fence on the walk way.

    1,660.00

    Women's Refuge Auckland Inc

    To purchase a gazebo.

    1,170.00

    Total

    13,745.00

    CARRIED

    Moved: Easte/ Kilmister

    1. That the Board grants $2,240 from its 2007/2008 Discretionary Funding budget to Te Ahurea Tino Rangatiratanga for its 2007 Festival and that Te Ahurea Tino Rangatiratanga be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    Items 10, 11, 8, 9, 12, 23, 13, 13.1, 13.2, 13.3, 13.4, 13.5 and 22 were taken at this point.

  7. Top PONSONBY PARKING PLAN

    Moved: Easte/ Kilmister

    1. That the actions identified in the Ponsonby Parking Plan be endorsed.
    2. That the options for funding the implementation of the short term and operational measures contained in the Ponsonby Parking Plan be endorsed.
    3. That the broad principles for the proposed changes in the Ponsonby Parking Plan to the public on and off-street parking areas be endorsed as follows:
      • P60 time restrictions to be introduced to existing unrestricted sections of on-street parking along Ponsonby Road (while retaining the existing sections of parking restrictions less than P60 along Ponsonby Road);
      • Longer-stay parking (i.e. P120) to be accommodated in public off-street parking areas where appropriate;
      • Longer-stay parking i.e. P120 to be provided along side streets (retain limited pockets of parking restriction less than P120 where there is demand)
    4. That the Group Managers Transport Strategy and Parking be requested to continue to investigate options for additional off street parking on and around Ponsonby Road.
    5. That Kevin Wong-Toi, Senior Transport Planner be thanked for his attendance and information provided.

    CARRIED

  8. Top 2007 / 2008 SLIPS 'WASH-UP'

    [ATTACHMENT 8A]

    Moved: Easte/ Kilmister

    That the Board approves the following projects from its 2007/2008 SLIPs budget and nominates the named Board members as spokespersons for each project:

    Project

    Amount ($)

    Spokesperson

    Ponsonby Heritage Walk Brochure Re-print Grant

    $5,000

    Bruce Kilmister

    Western Springs Preforming Arts Centre ( TAPAC ) Shower Facility Grant

    $12,500

    Leigh Kennaway

    Auckland Zoo Forage Crop Planting and Collection 2007/2008

    $4,000

    Leigh Kennaway

    CARRIED

  9. Top WESTERN SPRINGS STADIUM DRAFT NOISE MANAGEMENT PLAN FOR MOTOR RACING - CONSULTATION FOR 2007/2008 SEASON

    Moved: Easte/ Kennaway

    1. That the Western Springs Stadium Draft Noise Management Plan for the 2007/2008 Season be received and that all comments be forwarded to a working group consisting of Councillor Sefuiva and the Chair to consider prior to the comments being forwarded to the Group Manager, Auckland City Environments for consideration.
    2. That John Styles, Noise Consultant, be thanked for his presentation and information provided.

    CARRIED

  10. Top MOUNTAIN BIKE TRAILS

    Moved: Easte/ Kilmister

    1. That the report of the Recreation Planner, dated 2 August 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting, held on 5 September 2007, be received.
    2. That the Board is concerned about the delays to the implementation of the Arch Hill Reserve Bush Walk 2006/2007 SLIPs project and trusts that the outstanding issues will be speedily resolved.

    CARRIED

  11. Top AUCKLAND IRISH COMMUNITY BUILDING PROPOSAL - SEDDON FIELD

    Moved: Easte/ Kilmister

    That the report of the Open Space Planner, dated 27 August 2007, and the resolutions from the Arts, Culture and Recreation Committee meeting, held on 5 September 2007, be received.

    CARRIED

  12. Top SAFESWIM ANNUAL REPORT 2006-2007

    Moved: Easte / Kilmister

    That the report of the Environmental Health Officer Regulatory Services, dated 8 June 2007, and the resolutions from the Works and Services Committee meeting, held on 13 August 2007, be received.

    CARRIED

    The Chair took the opportunity to deliver a personal tribute to Councillors Sefuiva and Hucker on behalf of the Board for their service to the Western Bays community and the Board during their tenure. The following resolution was put by the Chair.

    That the Western Bays Community Board expresses its great appreciation and thanks to Councillors Sefuiva and Hucker for their enormous contribution to the Board over the last 15 and 18 years respectively.

    The resolution was CARRIED with acclamation.

  13. Top 2007/2008 DISCRETIONARY FUNDING

    13.1. NUMBER 3 (AUCKLAND CITY) SQUADRON AIR TRAINING CORPS - REQUEST FOR DISCRETIONARY FUNDING - KIRSTEN MCKENZIE, NEW ZEALAND CADET FORCE

    Moved: Easte/ Kilmister

    1. That the Discretionary Funding application from the Number 3 (Auckland City) Squadron Air Training Corps seeking funding towards the cost of tents for Bushcraft Training in the New Zealand bush, be received.
    2. That the Board grants $1,500 from its 2007/2008 Discretionary Funding budget to the Number 3 (Auckland City) Squadron Air Training Corps for the cost of tents for Bushcraft Training in the New Zealand bush.
    3. That the Number 3 (Auckland City) Squadron Air Training Corps be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $1,500.

    CARRIED

    13.2. TE ROOPU O WAI ORA - REQUEST FOR DISCRETIONARY FUNDING - ROB POUPOUARE

    Moved: Easte/ Kilmister

    1. That the Discretionary Funding application from Te Roopu O Wai Ora seeking funding towards the cost of providing quality care, education and support services for young people and their whanau, be received.
    2. That Board Members Stanton and Kilmister be delegated to approve up to $2,500, from the Board's 2007/2008 Discretionary Funding budget to Te Roopu O Wai Ora after further discussions with the group.
    3. That Te Roopu O Wai Ora be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of up to $2,500.

    CARRIED

    13.3. SCHIZOPHRENIA FELLOWSHIP AUCKLAND INC. - REQUEST FOR DISCRETIONARY FUNDING - ASHLEY INNES

    This item was deferred.

    13.4. PONSONBY ROAD PROMOTIONS - REQUEST FOR DISCRETIONARY FUNDING - BRIGID ROGERS, CHIEF EXECUTIVE

    This item was withdrawn.

    13.5. AUCKLAND WOMEN'S CENTRE - REQUEST FOR DISCRETIONARY FUNDING - LEONIE MORRIS, CENTRE COORDINATOR

    [ATTACHMENT 13.5]

    Moved: Easte/ Kilmister

    1. That the Discretionary Funding application, tabled at the meeting, from the Auckland Women's Centre seeking funding towards the cost of having an "automated attendant" installed on the Centre's phone system, be received.
    2. That the Board grants $1,512 from its 2007/2008 Discretionary Funding budget to the Auckland Women's Centre for the cost of having an "automated attendant" installed on the Centre's phone system.
    3. That the Auckland Women's Centre be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $1,512.

    CARRIED

  14. Top 2007/2008 DRAFT ANNUAL PLAN AND AMENDMENTS TO THE LONG TERM COUNCIL COMMUNITY PLAN - SUBMISSION RESPONSE

    Moved: Easte/ Kilmister

    That the Board's submission to Council's 2007/2008 Draft Annual Plan and Amendments to the Long-term Council Community Plan (LTCCP) be noted.

    CARRIED

  15. Top CORRESPONDENCE RECEIVED

    15.1. CORRESPONDENCE RECEIVED - THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)

    Moved: Easte/ Kilmister

    That the correspondence from The Royal New Zealand Air Force Association (Inc) thanking the Board for its 2007/2008 Discretionary Funding grant of $300 towards the cost of the Air Force Commemoration Day Parade on 16 September 2007, be received.

    CARRIED

    15.2. CORRESPONDENCE RECEIVED - CATHOLIC FAMILY AND COMMUNITY SERVICES

    Moved: Easte/ Kilmister

    That the correspondence from Catholic Family and Community Services thanking the Board for its 2007/2008 Discretionary Funding grant towards the costs of placing two 'advertorials' in the Harbour News, be received.

    CARRIED

  16. Top CHAIR'S REPORT

    Moved: Easte / Kilmister

    That the verbal report of the Chair regarding the following, be received:

    • Arch Hill Reserve Bush Walk 2006/2007 SLIPs project
    • Western Bays Walking Map 2007/2008 SLIPs project

    CARRIED

  17. Top COUNCILLORS' REPORTS

    Moved: Easte / Kilmister

    1. A. That the verbal report of Councillor Sefuiva regarding the following, be received:
      • Pasifika winning the "best established event" at the NZ Association of Event Professionals Industry Award
      • Auckland Regional Funding Bill
    2. B. That the verbal report of Councillor Hucker regarding the following, be received:
      • Affordable Housing
      • Pasifika

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    Moved: Easte/ Kilmister

    1. A. That the verbal report of Board Member Kennaway regarding the following, be received:
      • The Auckland Performing Arts Centre
      • Mayors Community Safety Awards
      • SLIPs Review
      • Pasadena to Meola SLIPs project
    2. B. That the verbal report of Board Member Stanton regarding the Cox's Bay Advisory Board be received.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Easte/ Kilmister

    That the group activity reports for the month of August 2007 be received.

    CARRIED

  20. Top REPORTS REQUESTED/PENDING

    Moved: Easte/ Kilmister

    That the reports requested pending list as at September 2007 be received.

    CARRIED

  21. Top COMMUNITY BOARDS' ACHIEVEMENT REGISTER

    Moved: Easte/ Kilmister

    That the following matters be included in the Board's achievement register:

    • Grant to the Pt Chevalier Baptist Church towards the costs of the proposed thank you lunch function to acknowledge and recognise the work of the Pt Chevalier footpath contractors
    • Grant to the Number 3 (Auckland City) Squadron Air Training Corps for the cost of tents for Bushcraft Training in the New Zealand bush
    • Grant to the Auckland Women's Centre for the cost of having an "automated attendant" installed on the Centre's phone system
    • Grant to Te Ahurea Tino Rangatiratanga for its 2007 Festival
    • Allocation of 2007/2008 Community Board Local Funding
    • Allocation of remainder of 2007/2008 SLIPs budget

    CARRIED

  22. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Easte/ Kilmister

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest (s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Point Chevalier Town Centre Parking Plan

    Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.

    [Section 7(2)(i)]

    To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report contains information regarding negotiations with private property owners and public disclosure at this time will likely prejudice the council's commercial position regarding those negotiations.

    Section 48(1)(a)

    CARRIED

  23. Top PT CHEVALIER BAPTIST CHURCH - REQUEST FOR DISCRETIONARY FUNDING - DENISE MARSHALL and Doug Vause

    [ATTACHMENT 23]

    Moved: Easte/ Kilmister

    1. That the Discretionary Funding application, tabled at the meeting, from the Pt Chevalier Baptist Church seeking funding towards the cost of the proposed thank you lunch for the Pt Chevalier footpath contractors, be received.
    2. That the Board grants a $300 contribution, from its 2007/2008 Discretionary Funding budget, to the Pt Chevalier Baptist Church towards the costs of the proposed thank you lunch function to acknowledge and recognise the work of the Pt Chevalier footpath contractors.
    3. That the Pt Chevalier Baptist Church be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $300.
    4. That the Board acknowledges the gesture of the Pt Chevalier Baptist Church in organising the proposed thank you lunch function to acknowledge and recognise the work of the Pt Chevalier footpath contractors.

    CARRIED

    There being no further business the Chair declared the meeting closed at 9.44 pm.