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Western Bays Community Board
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MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 20 FEBRUARY 2008 AT 6.32 PM

PRESENT: Mr Bruce Kilmister, MNZM Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D.  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Cr Moyle/ Robertson

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 23 January 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Kilmister/Cr Easte

    That the following items be considered as extraordinary business:

    1. Local Government Elected Members Determination 2008 (as item 15)
    1. This matter was not on the agenda as the information was received after the agenda was compiled.
    2. The reason for urgency being that the decision of the Remuneration Authority be formally noted by the Western Bays Community Board.
    1. Delegations Review (as item 16)
    1. This matter was not on the agenda as the information was received after the Western Bays Community Board agenda was compiled.
    2. The reason for urgency being that Board spokespersons appointments are required to ensure no delays in processing consents if community board input is required. Delays could be caused in processing consents if this matter was deferred to the March Community Board meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SPORT AUCKLAND - SIMON PETERSON

    Simon Peterson, Sport Auckland addressed the Board regarding programmes and activities run by Sport Auckland and advised the board of their new office in Alexandria Park. Greenlane. He also tabled a pocket size summer in the park calendar for the board's information.

    Moved: Kilmister/ Stephenson

    That Simon Peterson, Sport Auckland be thanked for his presentation regarding the progress and achievements of programmes and activities run by Sport Auckland.

    CARRIED

    4.2. ISSUES ON PONSONBY ROAD - DIANE PERCY

    Diane Percy addressed the Board regarding her concerns for improvements along Richmond and Ponsonby Roads.

    Moved: Kilmister/ Cr Moyle

    That Diane Percy be thanked for her presentation regarding the issues she raised for improvements along Richmond and Ponsonby Roads.

    CARRIED

    4.3. GREY LYNN PARK FESTIVAL EVENT - KATE BURKE

    Kate Burke and Angela Tuisamoa, Grey Lynn Park Festival Trust spoke to their tabled documents relating to the Grey Lynn Park Festival event. They also made comments on the officer's report on the Grey Lynn Park Festival Post Event Evaluation 2007 festival.

    Moved: Kilmister/ Cr Moyle

    That Kate Burke and Angela Tuisamoa be thanked for their presentation regarding the Grey Lynn Park Festival event.

    CARRIED

    4.4 PT CHEVALIER COYLE PARK TOILET - HELEN PEARCE

    Helen Pearce addressed the Board regarding the Pt Chevalier Coyle Park toilet. She queried the board concerning the consultation process undertaken for the design and the dissemination of information to the public on the Coyle park toilet.

    Moved:Kilmister/ Cr Moyle

    1. That Helen Pearce be thanked for her presentation regarding Pt Chevalier Coyle Park toilet.
    2. That the Board refers Ms Pearce's query to officers for comment.

    CARRIED

  5. Top GREY LYNN PARK FESTIVAL POST EVENT EVALUATION

    Moved: Kilmister/ Cr Moyle

    1. That the report of the Manager event and film operations dated 30 January 2008 be received.
    2. That the Western Bays Community Board endorses the facilitation of the Grey Lynn Park Festival as a community event in 2008 subject to the ability of the Grey Lynn Park Festival Trust fulfilling the conditions set out by Auckland City Council.
    3. That Board member Stephenson and Councillor Easte be appointed as liaison persons to the Grey Lynn Park Festival Park Trust for the Grey Lynn park festival in 2008.

    CARRIED

    Secretarial Note

    The Board was concerned that there be a consultative and open process between the Auckland City Council officers and the Grey Lynn Park Festival Trust Board with regards to the conditions and requirements of the Auckland City Council.

  6. Top ROYAL COMMISSION ON AUCKLAND GOVERNANCE

    Moved: Kilmister/ Stephenson

    That a working party consisting of board members Stanton, Robertson, Stephenson, Kilmister and Cr Easte be established to formulate the board's submission to the Royal Commission on Auckland Governance.

    CARRIED

    6.1 NOTICE OF MOTION - BUSINESS CASE FOR TRAVEL : ROYAL COMMISSION ON AUCKLAND GOVERNANCE

    The Finance and Strategy Committee considered the above report at its meeting on Wednesday 13 February 2008 and resolved as follows:

    1. That the proposed travel to Brisbane by a delegation from the Regional Governance Committee to assist with Council's understanding of best practice and provide ideas for Council's submission to the Royal Commission on Auckland Governance be approved.
    2. That the finalisation of the arrangements associated with meeting Brisbane city council representatives be delegated to the Mayor, Deputy Mayor and Chairman of the Finance and Strategy Committee.
    3. That it be noted that a report will be provided to all councillors with the relevant findings after the trip to meet with Brisbane City Council representatives for Council's Royal Commission on Auckland Governance submission.

    Moved: Kilmister/ Cr Easte

    1. That the Western Bays Community Board requests that the Finance and Strategy Committee approves two representatives from Auckland City Community Boards to participate in the proposed Brisbane study of governance issues.
    2. That the Western Bays Community Board grants up to $1,000 from its 2007/2008 Discretionary funding account towards the expenses of the two community board representatives to participate in the proposed Brisbane study of governance issue.

    CARRIED

    Item 8 was taken at this point.

  7. Top WESTHAVEN MARINA AND HARBOUR BRIDGE PARK DEVELOPMENT PROJECT UPDATE

    The City Development Committee considered the above report at its meeting on Thursday 7 February 2008 and resolved as follows:

    That it be a recommendation to the March Combined Committees:

    1. That the Westhaven Masterplan, incorporating the Westhaven Marina and the Harbour Bridge Park areas be advanced.
    2. That the costs of the masterplan of $800,000 be provided for in the 2008/2009 financial year.
    3. That remaining budget requirements be deferred until the 2010/2011 and 2011/2012 financial years for the potential pedestrian promenades at Westhaven and public space improvements at Harbour Bridge Park, subject to:
    1. The masterplan confirming design elements and more accurate costings of the promenades and public space improvements; and
    2. The masterplan evaluating the commercial opportunities, including platform 2 development (the maritime services centre) and potential marina extensions providing a development feasibility; and
    3. The masterplan providing a recommendation on prioritisation of public good and commercial elements for consideration and final endorsement by the City Development Committee, including funding commitments.
    1. That the Western Bays community board be consulted in the development of the Westhaven Masterplan.

    Moved: Kilmister/

    1. That the resolutions of the City Development Committee be noted.
    2. That officers be invited to present to the board any update and progress on the Westhaven Marina and Harbour Bridge Park project.

    CARRIED

    Note:

    The Board recognised Cr Easte's contribution in ensuring the board is consulted in the development of the project.

  8. Top TRANSIT NEW ZEALAND STATE HIGHWAY 20 WATERVIEW CONNECTION

    Daniel Newcombe, Senior Transport Planner updated the Board on Transit New Zealand State Highway 20 Waterview Connection.

    Mr Clive Fuer Transit New Zealand and the project team also provided a presentation on the Waterview Connection.

    Moved: Kilmister/

    1. That Matthew Rednall and Daniel Newcombe of Transport Strategy together with Transit New Zealand project team be thanked for their attendance and presentations.
    2. That the Board appoints Councillor Easte and Board Members Kennaway and Stanton to the State Highway 20 (SH20) Waterview political liaison group.

    CARRIED

  9. Top 2007/2008 EVENTS FUNDING

    Moved: Kilmister/ Stanton

    1. That the Board grants $1,000 from its 2007/2008 Events Funding budget to the Point Chevalier Memorial Returned Services Association (RSA) towards the costs of the Anzac Day celebrations in 2008.
    2. That the Point Chevalier Memorial Returned Services Association (RSA) be requested to provide an accountability statement to the Board following expenditure of the Events Funding grant of $1,000.

    CARRIED

    Secretarial Note:

    Board member Kennaway left the room and declared a conflict of interest.

    9.1 REQUESTS FOR EVENT FUNDING - ALOHA FRIENDS OF GREY LYNN SCHOOL

    Moved: Kilmister/ Stephenson

    1. That the Board grants $1,500 from its 2007/2008 Events Funding budget to the Friends of Grey Lynn School towards the staging costs of the Aloha event on 14 March 2008.
    2. That the Friends of Grey Lynn School be requested to provide an accountability statement to the Board following expenditure of the Events Funding grant of $.1,500.

    CARRIED

  10. Top CHAIR'S REPORT

    The Chairman tabled a memo from the Group manager City planning dated 11 February 2008 regarding "Future planning framework - Community board event" for the Board's consideration. Also attached was a copy of the presentation provided by the City Planning Manager at the Community Board chairs' forum for the Board's information.

    Moved: Kilmister/ Robertson

    1. That the report by the Chairman dated 12 February 2008 be received.
    2. That the Western Bays Community Board agree to host an event to seek community input regarding the development of area plans under the future planning framework project.
    3. That the Manager City Planning be thanked for the opportunity given to community boards towards the future planning framework project.

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Moved: Kilmister/ Stanton

    1. That the verbal report of Councillor Easte regarding the following, be received:
    • Western Bays Walking map
    • attendance at Committee meetings
    • Capital works projects for the Combined Committee meeting in March
    1. That the verbal report of Councillor Moyle regarding the following, be received:
    • Annual Plan Direction Setting - Q Theatre;
    • Capital works projects for Combined Committees in March
    • Parliamentary Select Committee Hearings for Regional Funding Project.

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/ Stanton

    1. That the verbal report of Board member Stanton regarding public access to the waterfront land in Westmere Park Avenue be received.
    2. That the verbal report of Board member Kennaway regarding the funeral of late Jim Gilbert be received.
    3. That the verbal report of Board member Stephenson regarding roading and parking at the Zoo and MOTAT be received.
    4. That the verbal report of Board member Robertson regarding her visit to the Youthline Auckland Charitable Trust, be received.

    CARRIED

  13. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister/ Stanton

    That the reports/requested pending list as at February 2008, be received.

    CARRIED

  14. Top URGENT DECISION - 2008/2009 ANNUAL PLAN POLITICAL PROCESS

    Moved: Kilmister/ Stanton

    That the urgent decision on the 2008/2009 Annual Plan Political Process, be noted.

    CARRIED

  15. Top LOCAL GOVERNMENT ELECTED MEMBERS DETERMINATION 2008

    The Chairman tabled a letter dated 15 February 2008 from the Chairman of the Remuneration Authority advising that the Authority has considered the Boards' submissions.

    Secretarial note:

    Advice received from the Group manager democracy services that the Local Government elected members determination 2008 will be gazetted on Thursday, 21 February 2008. The expense policy is still to be reviewed and the outcome is expected by Friday 22 February. The detail of what has been approved is attached.

    Moved: Kilmister/ Stanton

    That the letter from the Chairman, Remuneration Authority regarding the information on the Local Government elected members Determination 2008 (Schedule 1) be received.

    CARRIED

  16. Top DELEGATIONS REVIEW

    Secretarial Note:

    This item was not contained on the agenda and introduced as an extraordinary item by resolution under item 3.

    The Council's Finance and Strategy Committee on 13 February 2008 considered the attached reports dated 4 and 12 February 2008 recommending changes to the Council's delegations, and in particular delegations to community boards. The Board's attention is drawn to 3.5.3 in the 4 February report.

    The Finance and Strategy Committee resolved:

    That it be a recommendation to Council:

    1. That the two phase approach to the review and revision of the delegations register (interim review followed by a substantive review) be approved.
    2. That the functions and delegations approved at the 23 August, 1 November and 22 November 2007 Council meetings be reconfirmed, subject to the following interim changes:
    1. That the changes to the regulatory delegations be approved, with the key change being the creation of four subordinate decision makers reporting to the new City Development Committee.
    2. That the establishment of two sub-committees - the Appeals Sub-Committee and the Specialist Hearings Sub-Committee be approved (these sub-committees will report to the new City Development Committee, forming two of the four subordinate decision makers).
    3. That Council delegates to the Chief Executive the power to on delegate all staff delegations except those powers of authorities in respect of which delegation is prohibited by statute or regulation.
    4. That the interim changes be referred to the City Development Committee for consideration and recommendation to the Finance and Strategy Committee and Council.
    5. That in the interim period Dog control objections should be the responsibility of the Appeals Sub-Committee and Councillors appointed by the Sub-Committee.
    1. That the existing staff and financial delegations be confirmed.
    2. That during the transitional period of the delegations review the Deputy Mayor and Councillor Northey be given delegated authority to determine the appropriate decision making entity to which an item should be referred where it is not clearly specified in the delegations register (this delegation does not preclude the item being referred to the Finance and Strategy Committee upon agreement from both the Deputy Mayor and Councillor Northey, this delegation supersedes the delegation approved in resolution B of item 12 of the 22nd November 2007 Council meeting).

    Secretarial note:

    The report presented to the 13 February Finance and Strategy Committee has been amended as a result of discussion at that meeting. An updated report will be presented to the 28 February 2008 Council meeting on this matter.

    Moved: Kilmister/ Cr Moyle

    1. That the Western Bays Community Board expresses concern that it is unclear from the reports and recommendations to council as to whether community boards have the same increased or reduced delegations than those that existed prior to the October 2007 triennial elections.
    2. That a copy of the Board's resolutions be forwarded to all of Auckland City Council's community boards for information.
    3. That Western Bays Community Board spokespersons be confirmed for planning, trees and signs and banners, as follows.
    Jo Robertson Planning
    Leigh Kennaway Trees
    Kate Stanton Signs and Banners

    D. That the Western Bays Community Board recommends to Council that there be no reduction or change to the community boards delegations until all Community Boards have been consulted.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:10pm.