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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 19 MARCH 2008 AT 6.35 PM

PRESENT: Mr Bruce Kilmister, MNZM Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Mr Paul Stephenson  
  Cr Graeme Easte [from 8:01pm, item 7]
  Cr Greg Moyle, E.D.  
ALSO PRESENT:        

  1. Top APOLOGIES

    Moved: Kilmister/ Robertson

    That the apologies from Board member Stanton for non-attendance and Councillor Easte for lateness, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister/ Cr Moyle

    That the minutes of the Western Bays Community Board meeting held on Wednesday , 20 February 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Kilmister/Moyle

    That the following item be considered as extraordinary business:

    1. Celebration of the completion of a research project by City Development for the Gay Lesbian Bisexual Transgender, Takatapui (GLBTT) as item 7.2 of the agenda.

    2. This matter was not on the agenda as the information was received after the agenda was compiled.
    3. The reason for urgency being that the research project is planned to be completed before the next Western Bays Community Board meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. BUSINESS PLANNING PROJECT FOR PONSONBY - BRIGID ROGERS, PONSONBY ROAD PROMOTIONS

    Brigid Rogers, Ponsonby Road Promotions and Simon Harvey, Business Laboratory, addressed the Board regarding their consultation with the public and stakeholders on its 5 year strategic business plan and advised the Board on its consultation plan as follows:

    • invitation to key stakeholders i.e. business community and the public;

    • workshops scheduled for the consultation on 1 April at 6.30pm and 2 April at 3pm at St Columbus, Vermont Street, Ponsonby;

    • Set-up plan/initiatives based on feedbacks from key stakeholders.

    Moved: Kilmister/ Robertson

    That Brigid Rogers, Ponsonby Road Promotions and Simon Harvey, Business Laboratory, be thanked for their presentation regarding the Business Planning Project consultation process for Ponsonby.

    CARRIED

    4.2 SALISBURY RESERVE - RICHARD HARRIS, FRIENDS OF SALISBURY RESERVE

    Richard Harris, Friends of Salisbury Reserve addressed the Board and presented a visual presentation regarding its proposal to improve the conditions of Salisbury reserve.

    [ATTACHMENT 4.2]

    Moved: Kennaway/ Robertson

    1. That Richard Harris, Friends of Salisbury Reserve be thanked for his presentation regarding the Salisbury reserve conditions.

    2. That the presentation and the proposal be forwarded to the Arts, Culture and Recreation Committee for consideration.

    3. That officers be requested to investigate and follow up on 'actions' raised by the group regarding the status of the park.

    4. That the Board requests the Committee and officers that the Board and Friends of Salisbury Reserve be included in the brief or any development of the park.

    CARRIED

    4.3 WESTERN SPRING AFC INC - COLIN GALLAGHER

    Colin Gallagher, Western Spring AFC Inc. addressed the Board in support of the application seeking funding assistance for a formal presentation to commemorate a memorial seat for the late John Verkeley.

    Moved: Kennaway/ Cr Moyle

    That Colin Gallagher, Western Spring AFC Inc be thanked for his presentation in support of Western Spring AFC Inc application for events funding to cover costs for the formal presentation to commemorate a memorial seat for the late John Verkeley.

    CARRIED

  5. Top TRANSIT NEW ZEALAND (NZ) STATE HIGHWAY 20 WATERVIEW CONNECTION

    The Road Manager and Senior Transport Planner made a visual presentation updating the board on the SH20 Waterview Connection.

    Moved: Kilmister/ Stephenson

    1. That the Road Manager and Senior Transport Planner be thanked for their presentation on Transit New Zealand (NZ) State Highway 20 Waterview Connection.
    2. That the Board supports Transit NZ's proposed State Highway (SH20) Waterview tunnel proposal, as outlined in the draft Council submission tabled at the meeting, subject to mitigation and enhancement measures that contribute to or facilitate the strategic outcomes of the City, including but not limited to :
      • Urban Design;
      • Linking Communities;
      • Open Space Networks;
      • Social and Community.
    3. That the Board requests that any unused Transit NZ land within the Western Bays ward be considered as open space for recreational use.

    CARRIED

  6. Top HEALTH AND ANIMAL-RELATED BYLAW REVIEW

    Moved: Kilmister/ Robertson

    That the information on health and animal related bylaw review be received.

    CARRIED

  7. Top

    7.1 REQUEST FOR EVENT FUNDING - COLIN GALLAGHER, WESTERN SPRINGS ASSOCIATION FOOTBALL CLUB INC.

    Moved: Cr Moyle/Kilmister

    1. That the Board grants $1,000 from its 2007/2008 Events Funding budget to the Western Springs Association Football Club Inc towards the costs of hosting an event to recognise the opening soccer season on 5 April 2008.
    2. That the Westerns Springs Association Football Club Inc. be requested to provide an accountability statement to the Board following expenditure of the Events Funding grant of $1,000.

    CARRIED

    7.2 CELEBRATION OF THE COMPLETION OF A RESEARCH PROJECT BY CITY DEVELOPMENT FOR THE GAY LESBIAN BISEXUAL TRANSGENDER, TAKATAPUI (GLBTT)

    The chairman gave a brief overview and introduction of the proposed celebration in recognition on the completion of a research project by City Development for the GLBTT.

    Background:

    During the 2004-2007 term of the Auckland City Council the then constituted "Partnerships" Committee approved a resolution that Auckland City support a project to scope the feasibility of a Community Centre for the Gay and Lesbian community of Auckland.

    A sum of ten thousand dollars was approved from the "Diversity Fund" and the project was initiated and is now almost completed.

    The Board was requested to support the project by hosting an afternoon tea for the research project to be formally handed across to Auckland City and to acknowledge the work of both Auckland City Council officers as well as the consultants contracted to complete the project. It is planned that, at the celebration, the completed research document will be distributed to representatives of the various GLBTT groups within Auckland City.

    The Board's contribution of up to $300.00 from its 2007/2008 Events funding budget to host and celebrate the completion of the research project was tabled for the Board's consideration.

    Moved: Cr Moyle/Stephenson

    1. That the Board hosts an afternoon tea to celebrate the completion of the research project to be formally handed across to Auckland City and to acknowledge the work of both Auckland City Council officers as well as the consultants contracted to complete the project.
    2. That an amount of up to $300.00 be approved from the Board's 2007/2008 events funding budget for the celebration.

    CARRIED

  8. Top CORRESPONDENCE RECEIVED

    Moved: Kilmister/ Cr Moyle

    That the correspondence from OUTLINE NZ thanking the Board for its 2007/2008 Discretionary Funding grant of $1,000 towards venue costs and assisting with the printing costs of new brochures and cards, be received.

    CARRIED

  9. Top ROYAL COMMISSION ON AUCKLAND GOVERNANCE

    Moved: Kilmister/ Kennaway

    That the Board notes that the following community meetings be held on the Royal Commission on Auckland Governance information, be noted.

    • Monday, 31 March at 6:00pm, Pt Chevalier Community Centre, 18 Huia Road, Pt Chevalier;

    • Tuesday, 1 April at 6:00pm, Freemans Bay Community Hall, 52 Hepburn Street, Freemans Bay.

    CARRIED

  10. Top CHAIR'S REPORT

    The chairman tabled a copy of his report for the board's information.

    [ATTACHMENT 10]

    Moved: Kilmister/ Cr Moyle

    That the tabled report of the Chair, be received.

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Moved: Kilmister/ Cr Moyle

    1. That the verbal report of Councillor Moyle regarding the following, be received:
      • Royal Commission on Auckland Governance meetings;
      • Pasifika festival
      • City-wide events and funding applications
      • Improvement development for Pt Erin pool
      • Wind Tree sculpture.
    2. That the verbal report of Councillor Easte regarding the following, be received:
      • Finance and Strategy Committee meeting regarding the council's consultation policy
      • Council meeting

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/ Cr Moyle

    1. That the verbal report of Board member Kennaway regarding western park sculpture project be received.
    2. That the verbal report of Board member Robertson regarding Pasifika be received.
    3. That the verbal report of Board member Stephenson regarding the following, be received:
      • traffic investigations meeting with officers;
      • fireworks outside the time period of Guy Fawkes day on Great North Road;
      • urban design meeting with officers ;
      • a presentation to the next board meeting on urban design.

    CARRIED

  13. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister/ Cr Moyle

    That the reports/requested pending list as at March 2008 be received and amended as follows:

    Target Date Subject Officer Reporting Date Requested
    TBA

    Streetscape improvements Ponsonby and Jervois Road

    		 Democracy Advisor 23/01/2008
    June/
    July 2008

    Westhaven Marina and Harbour Bridge Park Development Project Update

    		 Strategic Projects Manager 20/02/2008

    CARRIED

  14. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister/ Cr Moyle

    That the group activity reports for the month of February 2008, be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:07 pm.