Skip navigation
Council member and meetings
Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 16 APRIL 2008 AT 6.32 PM

PRESENT: Mr Bruce Kilmister, MNZM Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D.  

Obituary

Rev. John MacClean was the Chairman of Grey Lynn/Westmere Community Committee from December 1973 - June 1977 and a member until 1981.

Mr Pierre Beautrais was a member of Grey Lynn/Westmere Community Committee from December 1973 - May 1976.

A moment of silence was observed for Rev. John MacClean and Mr Pierre Beautrais.

Councillor Easte spoke and paid tribute to Rev. John MacClean's work in the community.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Cr Moyle/ Kennaway

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 19 March 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Kilmister/Stephenson

    That an extraordinary item of business be considered as item 17 of the Western Bays Community Board agenda regarding the review of the public domain and environmental related and administrative bylaws, ie: construction, cultural and recreational facilities, environmental protection and stormwater management, together with the proposal to revoke the amusement, coat of arms and refuse landfill development controls bylaws.

    The reason for this extraordinary item is that the submission closing date is prior to the Board's May meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SOHO DEVELOPMENT - LAYNE KELLS, MARLIN GROUP

    Paul Hedson, Siu Wei and Martin Green, Marlin Group addressed the Board regarding the current development and urban design plan for SOHO.

    [ATTACHMENT 4.1]

    Moved: Kilmister/Cr Moyle

    That Paul Hedson, Siu Wei and Martin Green, Marlin Group be thanked for their presentation to the Board regarding the SOHO development.

    CARRIED

    4.2. GREY LYNN NEIGHBOURHOOD LAW OFFICE - HELEN TWENTYMAN

    Helen Twentyman, address the Board regarding the work of the Grey Lynn neighbourhood law office does for the community.

    Moved: Kilmister/ Robertson

    That Helen Twentyman be thanked for her presentation to the Board regarding the work Grey Lynn neighbourhood law office does in the Grey Lynn community.

    CARRIED

    4.3. CIGARETTE BUTT LITTER AND THE ENVIRONMENT - SIMON JOHNSTON

    Simon Johnston advised the Board regarding the cigarette butt litter solution product which assists in the promotion and education of the cigarette butt litter problem.

    Moved: Kilmister/ Stephenson

    1. That Simon Johnston be thanked for his presentation to the Board regarding cigarette butt litter and its impact.
    2. That the presentation by Simon Johnston be recommended to the Ponsonby Road Promotions.

    CARRIED

    4.4. GREY LYNN PARK FUNDING STALLING - KRIS MACPHERSON

    Kris MacPherson, Martin Dawe, Peter Ah Kuoi and Jenny Steward, Grey Lynn Park Advisory Board addressed the Board regarding the development and improvements of the Grey Lynn Park.

    [ATTACMENT 4.4]

    Moved: Kilmister/ Cr Moyle

    1. That Kris MacPherson, Martin Dawe, Peter Ah Kuoi and Jenny Steward, Grey Lynn Park Advisory Board be thanked for their presentation to the Board regarding the Grey Lynn park improvements.
    2. That officers be requested to investigate and report back to the Board at the June meeting or earlier on issues raised by the Grey Lynn Park Advisory Board.

    CARRIED

    4.5 GREY LYNN RETURNED SERVICES CLUB (RSA) - RICHARD

    Richard, Grey Lynn Returned Services Club (RSA) was not in attendance.

    4.6 HEARING VOICES NETWORK AOTEAROA NZ - DISCRETIONARY FUNDING APPLICATION - ADRIENNE GIACON

    Adrienne Giancon addressed the board in support of the Hearing Voices network application for discretionary funding.

    Moved: Kilmister/ Cr Moyle

    That Adrienne Giancon be thanked for her presentation.

    CARRIED

    4.7 THE AUCKLAND PERFORMING ARTS CENTRE - DISCRETIONARY FUNDING APPLICATION - BARBARA CUTTANCE

    Barbara Cuttance was not in attendance.

    Items 7 and 10 were taken at this point.

  5. Top SALISBURY RESERVE

    Moved: Kilmister/ Cr Moyle

    1. That the memorandum of the Parks adviser, dated 2 April 2008, be received.
    2. That the Western Bays Community Board prepare an indicative proposal of $10,000 for stage one (design and consultation) of the Salisbury Park SLIPs application for the 2008-2009 financial year.

    CARRIED

  6. Top STATUS OF NEIGHBOURHOOD ACCESSIBILITY PLAN IN GREY LYNN

    Moved: Kilmister/ Stanton

    That the information regarding the Status of Neighbourhood Accessibility Plan in Grey Lynn by the Neighbourhood Accessibility Plans Co-ordinator dated 1 April 20-08, be received.

    CARRIED

  7. Top DECLARATION OF LAND TO BE SURPLUS AND SOLD - 594 GREAT NORTH ROAD - PART OF

    Moved: Kilmister/ Cr Moyle

    That the Board endorse a recommendation to the City Development Committee, that the vacant land of approximately 100m2, being the rear part of Lot 42, DP 20423, Certificate of Title 780/262, be declared surplus to council's public work requirements and disposed of in accordance with the provisions of sections 40 and 42 of the Public Works Act 1981.

    Moved:Stanton/ Robertson by way of addition

    That parking provisions be included in the future design of the proposed development.

    CARRIED

    The Chairman put the following substantive motion:

    1. That the Board endorse a recommendation to the City Development Committee, that the vacant land of approximately 100m2, being the rear part of Lot 42, DP 20423, Certificate of Title 780/262, be declared surplus to council's public work requirements and disposed of in accordance with the provisions of sections 40 and 42 of the Public Works Act 1981.
    2. That parking provisions be included in the future design of the proposed development.

    CARRIED

    Item 11.1 was taken at this point.

  8. Top 2008/2009 DRAFT ANNUAL PLAN

    Moved: Kilmister/ Kennaway

    That a working party consisting of the Board prepare a submission to Council on the Draft Annual Plan.

    CARRIED

  9. Top AUCKLAND CITY COUNCIL DRAFT CONSULTATION POLICY

    Moved: Kilmister/ Stanton

    That the Board provide feedback on the draft consultation policy to the democracy advisor by Friday, 2 May 2008.

    CARRIED

  10. Top INFORMATION PAPER ON PROPOSED COASTS AND BEACHES PLAN

    Moved: Kilmister/ Stanton

    1. That the Community Board endorse the proposal to develop a Coasts and Beaches Plan for the Auckland Isthmus.
    2. The Community Board nominates Councillors Easte and Moyle and Board member Kennaway to work with officers on developing the plan.
    3. That the Board nominates stakeholders to the stakeholders group to work with officers on developing the plan.

    CARRIED

  11. Top 2007/ 2008 DISCRETIONARY AND EVENTS FUNDING

    11.1. HEARING VOICES NETWORK AOTEAROA NEW ZEALAND INC - REQUEST FOR DISCRETIONARY FUNDING - ADRIENNE GIACON

    Moved: Kilmister/ Cr Moyle

    1. That the Board grants $1,152.95 from its 2007/2008 Discretionary Funding budget to the Hearing Voices Network Aotearoa New Zealand Inc. towards the costs of the seminar "Practical tools for recovery" to be held on 28 June 2008.

    2. That the Hearing Voices Network Aotearoa New Zealand Inc. be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $1,152.95.

    CARRIED

    11.2. THE AUCKLAND PERFORMING ARTS CENTRE - REQUEST FOR DISCRETIONARY FUNDING - BARB CUTTANCE

    Moved: Kilmister/ Cr Moyle

    That the item be deferred to the next Board meeting.

    CARRIED

    11.2. GREY LYNN RSA ANZAC DAY SERVICE - EVENTS FUNDING

    Moved: Kilmister/ Kennaway

    That the Board grants $1,000 from its 2007/2008 events funding budget to the Grey Lynn RSA towards the costs of the ANZAC Day celebrations.

    CARRIED

  12. Top CHAIR'S REPORT

    [ATTACHMENT 12]

    Moved: Kilmister/ Stanton

    That the tabled report of the Chair, be received.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Kilmister/ Cr Easte

    1. That the verbal report of Councillor Moyle regarding the following, be received.
      • Royal Commission on Auckland governance meeting;
      • West end tennis club;
      • Hawke sea scouts;
      • Herne bay tennis club;
      • West point access through motions road.
    2. That the verbal report of Councillor Easte regarding the following, be received.
      • Royal Commission on Auckland governance meeting;
      • Regional Long-term Council Community Plan.

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/ Stephenson

    1. That the verbal report of Board member Kennaway regarding the following, be received.
      • Arts station opening;
      • Community Board planning and tree spokespersons workshop;
      • SLIPS project.
    2. That the verbal report of Board member Robertson regarding Deago's bush and westerns spring - bike lanes, be received.
    3. That the tabled report of Board member Stanton and the verbal report regarding the Cox's bay dredging, be received.

    [ATTACHMENT 14]

    1. That the presentation from Board member Stephenson on Urban Design, be received.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    The Board at its meeting held in February requested officers to provide a status report on the following 08/09 CAPEX projects.

    862/222044 Ponsonby community centre repainting 25,000
    862/222045 Ponsonby community centre floor renewal 10,000

    The officers advised that the above projects have been completed and were not included in the 2008/2009 CAPEX projects.

    Moved: Kilmister/ Stanton

    That the reports requested/pending as at April 2008, be received.

    CARRIED

  16. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister/ Stanton

    1. That the group activity reports for the month of April 2008, be received.
    2. That the Board notes that there were items missing from the Resource Consent application list including information on trees and liquor.

    CARRIED

  17. Top BYLAWS REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAW

    The Council resolved at its 27 March 2008 meeting to publicly notify on 14 April a review of the Amusement Galleries, Construction, Coat of Arms, Cultural & Recreation Facilities, Environmental Protection, Refuse Landfill Development, and Stormwater Management bylaws. The submission closing date for these bylaws is 16 May 2008.

    It is expected that the Council at its 29 April 2008 meeting will formally resolve to publicly notify on 4 May a review of the Wharves, Public Places, Water Supply, Waiheke Wastewater, and Cemeteries bylaws. The submission closing date for these bylaws is 4 June 2008.

    Moved: Kilmister/ Stanton

    1. That the Western Bays Community Board prepares the Board's submission (if necessary) and report back to the Board on the following bylaws noting the submission close date of 16 May 2008:

    Bylaw

    		 Board member(s) to formulate submission
    Cultural and recreational facilities Robertson
    Environmental protection Stanton
    Stormwater management Stanton
    Amusement Galleries Kilmister
    Coat of Arms Easte
    Refuse landfill development Kennaway
    1. That the Western Bays Community Board prepares the Board's submission (if necessary) and report back to the Board on the following bylaws noting the submission close date of 4 June 2008:
    Bylaw Board member(s) to formulate submission
    Water Supply Easte
    Public Places Kilmister
    Cemeteries Robertson

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:15 pm.