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Western Bays Community Board
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MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 21 MAY 2008 AT 6.30 PM

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D. [from 6:41pm, item 4.2;

until 7:40pm, item 6]

  1. Top APOLOGIES

    Moved: Kilmister/ Stanton

    That the apology from Councillor Moyle for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister/ Robertson

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 16 April 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. THE AUCKLAND PERFORMING ARTS CENTRE, TAPAC - BARBARA CUTTANCE, VENUE MANAGER

    Barbara Cuttance, Venue Manager was not in attendance.

    4.2. WESTERN SPRINGS STADIUM - SPEEDWAY AND OTHER EVENTS - DAVE STEWART

    Dave Stewart from Springs Promotions Limited addressed the Board regarding the proposed speedway events at Western Springs Stadium for October 2008 to March 2009 and seeking feedback from the Board and the community on the proposed events.

    Moved: Kilmister/ Cr Moyle

    That Dave Stewart from Springs Promotions Limited be thanked for his presentation to the Board regarding the proposed speedway events for Western Springs Stadium.

    CARRIED

    4.3. HAKUPU ATUA TRUST BOARD - RON VIVIANI AND IKIPA P TONGATULE

    Ron Viviani and Ikipa P Tongatule, Solicitor, from the Hakupu Atua Trust Board addressed the Board in support of their discretionary funding application towards the cost of minor capital works on the Hakupu Atua Community House located on 6 Ariki Street, Grey Lynn, Auckland.

    Moved: Kilmister/ Kennaway

    That Ron Viviani and Ikipa P Tongatule, Solicitor, from the Hakupu Atua Trust Board be thanked for their presentation to the Board regarding their application for discretionary funding.

    CARRIED

  5. Top SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) PROJECT UPDATE

    Moved: Kilmister/ Stanton

    1. That the memorandum of the SLIPs Project Portfolio Leader dated 8 May 2008 be received.
    2. That the Board approves $3000 from its 2008/2009 SLIPs funding for the Pt Chevalier Skate Park facility resource consent.

    CARRIED

    Item 7 was taken at this point.

  6. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Kilmister/ Stanton

    1. That the report from the Manager, Street Amenity Services, dated 28 March 2008, and the resolutions of the Arts, Culture and Recreation Committee meeting dated 9 April 2008, be noted.
    2. That a working party consists of Board members Kennaway and Robertson be set-up to meet with Pt Chevalier Community groups regarding the improvement of the Pt Chevalier shopping area.

    CARRIED

  7. Top 2007/2008 DISCRETIONARY FUNDING

    7.1. PT CHEVALIER COMMUNITY CENTRE - REQUEST FOR DISCRETIONARY FUNDING - KAREN DREW

    Moved: Kilmister/ Kennaway

    1. That the Board grants $300 from its 2007/2008 Discretionary Funding budget to the Pt Chevalier Community Centre towards the costs of purchasing an office chair for the community centre.
    2. That the Pt Chevalier Community Centre be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $300.

    CARRIED

    7.2. THE AUCKLAND PERFORMING ARTS CENTRE - REQUEST FOR DISCRETIONARY FUNDING - BARBARA CUTTANCE

    This item was deferred to the June meeting.

    7.3. HAKUPU ATUA TRUST BOARD - REQUEST FOR DISCRETIONARY FUNDING - RON VIVIANI

    Moved: Kilmister/ Cr Moyle

    1. That the Board grants $2,000 from its 2007/2008 Discretionary Funding budget to the Hakupu Atua Trust Board towards the costs of minor capital works on the Hakupu Atua Community House located on 6 Ariki Street, Grey Lynn, Auckland.
    2. That the Hakupu Atua Trust Board be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $2,000.

    CARRIED

  8. Top CORRESPONDENCE RECEIVED

    Moved: Kilmister/ Stephenson

    That the correspondence from Sir Peter Blake Marine Education and Recreation Centre Inc (MERC), thanking the board for the funding grant of $1,500, be received.

    CARRIED

  9. Top CHAIR'S REPORT

    Moved: Kilmister/ Robertson

    That the verbal report of the Chair regarding the following be received:

    • Proactive for the community,
    • SLIPs project to initiate Salisbury and Grey Lynn Park;
    • Community Board's submission on the Draft Annual Plan.

    CARRIED

  10. Top COUNCILLORS' REPORTS

    Moved: Kilmister/ Robertson

    That the verbal report of Councillor Easte regarding the following, be received.

    • ASB walkway in Pt Chevalier;
    • Finance and Strategy Committee consultation sign off;
    • Harbour edge city park;
    • Meeting with officers regarding the cleaning up of drains at Cox's Creek and bay, Castle St and Edgars St.

    CARRIED

  11. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/ Robertson

    1. That the verbal report of Board member Kennaway regarding the following be received:
      • Meeting with stakeholders regarding the Pasadena walkway, Arch Hill walkway and ASB walkway;
      • John Verkeley memorial seat function;
      • RSA Anzac day at Pt Chevalier;
      • Pt Chevalier Committee Community.
    2. That the verbal report of Board member Stanton regarding the following be received:
      • Drainage issues at Kelmarna gardens;
      • Dredging through the mangrove at Cox's bay;
      • Footpath issue at a building site on Richmond Rd,
      • Road crossing outside Woolworth;
      • Grey Lynn neighbourhood access programme;  
      • Gables mediation more trees, less car park
    3. That the verbal report of Board member Stephenson regarding a monthly informal meeting, be received.

    CARRIED

  12. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister/ Stephenson

    That the reports requested/pending as at May 2008, be amended as follows:

    Target Date Subject Officer Reporting
    Sep/Oct Streetscape improvement for Ponsonby and Jervois Road Democracy Advisor
    August Westhaven Marina and Harbour Bridge Park Development Project Update P Beckerleg, Strategic Projects Manager
    June/July Improvements at Grey Lynn Park Group Manager, ACR Services
    July Future Planning Framework Briefing/ Presentation Democracy Advisor

    CARRIED

  13. Top GROUP ACTIVITY REPORTS

    Moved: Kilmister/ Stanton

    1. That the group activity reports for the month of May 2008, be received.
    2. That the library staff be congratulated for their informative report, activities run by staff and the increase number of visits to the libraries.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:38 pm.