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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 16 JULY 2008 AT 6.30 PM

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D. [until 9:26pm item 17]

  1. Top APOLOGIES

    Moved: Kilmister/ Cr Easte

    That the apology from Board member Stephenson for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Cr Moyle/ Stanton

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 18 June 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Kilmister/ Cr Easte

    The reason for urgency being that the board needs to respond to the following issues prior to its August meeting.

    1. Community Board Chairpersons Forum 10 July 2008, Asset Management Plan, Long Term Council Community Plan Process, 2009 Community Boards' Conference And Best Practice Awards
    2. Eden Park Precinct
    3. Scheduled Trees
    4. Sale Of Liquor (Objections To Applications) - Amendment Bill

    That the above items be considered as items 18, 19, 20 and 21 of the agenda.

    CARRIED

    Cr Moyle requested that his vote against item 19, 20 and 21 be recorded.

  4. Top PUBLIC FORUM

    4.1. REQUEST FOR EVENTS FUNDING - JENNY CARLYON

    Jenny Carlyon arrived late and was not present when the item was taken.

    4.2. RESTORATION PROJECT ON THE HAWKE SEA SCOUT BUILDING AT COX'S BAY

    Marcell De Witte, Restoration Project Leader of Hawke Sea Scouts addressed the board on the group's restoration project. Marcell tabled a brochure regarding the project.

    Moved: Kilmister / Kennaway

    1. That Marcell De Witte be thanked for his presentation regarding a proposal for a restoration project on the Hawke Sea Scout building at Cox's Bay.
    2. That a working party consisting of Cr Easte, Cr Moyle and the chair liaise with officers and Hawke Sea Scout to assist the group on their restoration project.

    CARRIED

    4.3. CABARET FESTIVAL IN PONSONBY - ARANI CUTHBERTS

    Arani Cuthberts was unable to attend the meeting.

    The Chairman tabled a copy of the proposal received from Arani Cuthberts for the Board's information.

    Moved: Kilmister / Cr Easte

    That the information be received and that Arani Cuthberts be advised to lodge a SLIPs application for the Board's consideration in August.

    CARRIED

    4.4 MEOLA REEF OFF-LEASH EXERCISE AREA FOR DOG - DAVID WOOD

    David Sealy-Wood addressed the board regarding the follows:

    • public consultation process on the Meola off-leash exercise area
    • users of the park were not supportive of the board's recommendation
    • requesting the board to extend the existing off-leash dog area
    • requesting the board to lift ban on dogs must be on lead at all time around the main park to restricted times at Cox's Bay i.e, before 9.30am and after 4pm
    • request signs in the park to ensure people pick up after their dogs
    • requesting the board to look into improving the gate entrance way where it need scoria to prevent slippery surface
    • requesting the board to provide more seats and trees in the park.

    Moved: Kilmister/ Cr Moyle

    That David Sealy-Wood be thanked for his presentation regarding the Meola reef off-leash exercise area.

    CARRIED

    Items 6 and 7 were taken at this point.

  5. Top STALLING OF IMPROVEMENTS TO GREY LYNN PARK

    Moved: Kilmister/ Robertson

    1. That the report of the Parks adviser active recreation dated 2 July 2008 be received.
    2. That the Arts Culture and Recreation Committee considers the Grey Lynn Park improvements report and requests that the project be included in the 2009/10 and 2010/11 Long Term Council Community Plan.
    3. That the Western Bays Community Board requests that a detailed plan of priorities and costs for the Grey Lynn park project be provided to the Board and the Arts Culture and Recreation Committee.
    4. That the Western Bays Community Board notes that the Grey Lynn Park was considered and planned as a precinct park and that after extensive public consultation the public and the board were expected the project to be carried out and completed.

    CARRIED

  6. Top ISTHMUS DISTRICT PLAN REVIEW - FUTURE PLANNING FRAMEWORK 2010

    The Group Manager City Planning provided a presentation to the Board on the Isthmus District Plan review - Future Planning Framework 2010.

    Moved: Kilmister / Stanton

    1. That the Group Manager City Planning be thanked for her attendance and presentation on the Future Planning Framework 2010.
    2. That the Board considers hosting an event with key stakeholders and community groups to identify local issues to feed into the area planning process.

    CARRIED

  7. Top AUCKLAND CITY PARKING

    Brian Tomlinson, Group manager, Transport Parking and Tim Darby, Delivery Planning Manager On-street parking provided a presentation on Auckland City Council Parking.

    Moved: Kilmister / Stanton

    1. That the Group Manager Transport Parking and the Delivery Planning Manager On-street parking be thanked for their attendance and presentation on the Auckland City Parking Strategy and looks forward to their update in November 2008.
    2. That a list of 30 streets in the Western Bays ward with residential parking schemes be provided to the Board for its information.

    CARRIED

  8. Top AUCKLAND ROAD MAINTENANCE ALLIANCE - SIMON MITCHELL, COMMUNICATIONS AND STAKEHOLDER MANAGER

    This item was withdrawn.

  9. Top MEOLA REEF RESERVE OFF-LEASH EXERCISE AREA

    Moved: Kilmister / Stanton

    1. That the report of the Senior Planner dated 7 July 2008 be received.
    2. That the board does not wish to extend the existing off-leash dog exercise area within the Meola Reef reserve.
    3. That the Western Bays Community Board recommends that additional fully fenced on off-leash exercise areas be developed in the Auckland City area.

    CARRIED

    Cr Moyle requested that his vote against resolutions B and C be recorded.

  10. Top ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

    Moved: Kilmister / Stanton

    1. That pursuant to clause 27.3.4.1 of the Signs bylaw 2007, the Western Bays Community Board approves the following five sites being:
      • Point Chevalier Shopping Centre
      • Western Park at corner of Hopetoun Street and Ponsonby Road
      • Cox's Bay reserve, West End Road
      • Meola Road, south side below Keith Park Memorial Airfield
      • Opposite MOTAT, Great North Road, Western Springs
    2. That the Western Bays Community Board recommends that the retention of the following sites:
      • Corner of Victoria Street West and Franklin Road,
      • Grey Lynn Community Library
    3. That the Western Bays Community Board recommends that an additional site at the corner of College Hill and Beaumont Street be added to the election hoarding site list for the Western Bays ward.

    CARRIED

  11. Top REQUEST FOR EVENTS FUNDING - EQUIPPERS YOUTH (EQUIPPERS CHURCH)

    Moved: Kilmister / Cr Moyle

    That the events funding application from the Equippers Youth (Equippers Church) seeking funding towards the costs of hosting Project X be declined.

    CARRIED

  12. Top 2008 / 2009 DISCRETIONARY FUNDING

    12.1. REQUEST FOR DISCRETIONARY FUNDING - AUCKLAND SEXUAL ABUSE HELP FOUNDATION

    Moved: Kilmister / Robertson

    1. That the Board grants $2,000 from its 2008/2009 Discretionary Funding budget to the Auckland Sexual Abuse HELP Foundation towards the costs of the event and the launch of a book "Serial survivors" on Friday 29 August 2008 at St Columba Centre, Vermont Street, Ponosnby.
    2. That the Auckland Sexual Abuse HELP Foundation be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    Cr Moyle requested that his vote against the motion be recorded.

    12.2. REQUEST FOR DISCRETIONARY FUNDING - JENNY CARLYON AND DI MORROW

    Moved: Kilmister / Cr Moyle

    1. That the Board grants $1,379 from its 2008/2009 Discretionary Funding budget to the Jenny Carlyon and Di Morrow towards the costs of launching the History of Ponsonby, Freemans Bay and St Mary's Bay book.
    2. That Board requests that the Ponsonby Road Promotions and the St Mary's Bay Residents Association be invited to work together on the launch.
    3. That the Jenny Carlyon and Di Morrow be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    12.3. REQUEST FOR DISCRETIONARY FUNDING - THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION

    Moved: Kilmister / Stanton

    1. That the Board grants $300 from its 2008/2009 Discretionary Funding budget to the Royal New Zealand Air Force Association towards the costs of hosting the Air Force Commemoration Day Parade at the Auckland Museum on Sunday, 21 September 2008.
    2. That the Royal New Zealand Air Force Association be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    12.4. REQUESTS FOR DISCRETIONARY FUNDING - PONSONBY ROADS PROMOTION

    Moved:Kilmister / Stanton

    1. That the Board grants $5,000 from its 2008/2009 Discretionary Funding budget to the Ponsonby Roads Promotion towards the costs of displaying Christmas lights on the Artstation building as an art project.
    2. That the Ponsonby Roads Promotion be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    12.5. REQUEST FOR DISCRETIONARY FUNDING - PT CHEVALIER LIBRARY HERITAGE MAP - BOARD MEMBER KENNAWAY

    A late request was received from the heritage library project team for assistance in producing the Pt Chevalier historic map to be displayed in the library as part of the Auckland heritage festival week which is scheduled to be held in September this year.

    Moved: Kennaway / Cr Moyle

    1. That the Board grants up to $500 from its 2008/2009 Discretionary Funding budget to the Pt Chevalier heritage library project towards the costs of copying, framing and the mounting of the Pt Chevalier historic map in the Pt Chevalier library.

    2. That the Pt Chevalier library project team be requested to provide an accountability statement to the Board following expenditure of the grant.

    CARRIED

    12.6. TRAFINZ CONFERENCE 2008 - CHRISTCHURCH 7-10 SEPTEMBER 2008

    The Trafinz Conference 2008 will be held in Christchurch from 7 to 10 September 2008. The registration fees for early bird closes on 24 July 2008. The Board is to consider whether it wishes to send a representative to the conference.

    Moved:Kilmister /Stanton

    1. That the Board appoints board member Stanton to attend the Trafinz Conference from 7 to 10 September 2008.
    2. That the Board approves the registration fees and travel costs to and from Auckland for the Trafinz Conference from its 2008/09 Discretionary funding budget.
    3. That Board member Stanton provide a report following the conference.

    CARRIED

  13. Top CHAIR'S REPORT

    Moved: Kilmister / Stanton

    That the verbal report of the Chair regarding the community board chairs forum, be received.

    CARRIED

  14. Top COUNCILLORS' REPORTS

    Moved: Kilmister / Robertson

    1. That the verbal report of Councillor Moyle regarding the following be received.
      • Aotea Square upgrade
      • safety of the Victoria park playground, children at risk running on to the road from the playground
      • rubbish and litter around grip bar had been reported to officers for action
      • Salisbury reserve - residents have been proactive in getting their proposal design started
      • Kindergarten building in Victoria park - needs a progress update on its use.
    2. That the verbal report of Councillor Easte regarding the following be received.
      • attendance at City Development committee
      • list of trees for the board to consider to include in the list of schedule trees.

    CARRIED

  15. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Robertson

    1. That the verbal report of Board member Kennaway regarding the Pt Chevalier library be received.
    2. That the verbal report of Board member Stanton regarding the transport spokespersons workshop held on 2 July 2008 be received.
    3. That the verbal report of Board member Robertson regarding a noise complaint in John Street be received.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Kennaway

    That the reports requested/ pending of the Democracy Advisor as at July 2008, be received.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Kilmister / Cr Easte

    1. That the groups activity report for the month of June 2008, be received.
    2. That the Auckland City Environments list of activities be listed in a chronological order for future meetings.

    CARRIED

  18. Top COMMUNITY BOARD CHAIRPERSONS FORUM 10 JULY 2008, ASSET MANAGEMENT PLAN, LTCCP PROCESS, 2009 COMMUNITY BOARDS' CONFERENCE AND BEST PRACTICE AWARDS

    Moved: Kilmister / Cr Easte

    1. That the a working party of the board be set up to meet and provide feedback on the Asset Management Plan feedback report and the LTCCP process as soon as possible.
    2. That the Chairman and possibly Board member Robertson be authorised to attend the 2009 Community Boards' conference and Best Practice Awards on 21 March 2009 and that travel costs to the conference be approved from the board's 2008/09 discretionary funding budget.

    CARRIED

  19. Top EDEN PARK PRECINCT

    Moved: Kilmister / Stanton

    That the Cr Easte and the chairman be appointed to provide feedback to the City Development Committee on the Eden Park Precinct.

    CARRIED

  20. Top SCHEDULED TREES

    Moved: Kilmister / Kennaway

    That board members provide a list of trees they wish to include in the scheduled trees list to Board member Kennaway as soon as they can.

    CARRIED

  21. Top SALE OF LIQUOR (OBJECTIONS TO APPLICATIONS) AMENDMENT BILL

    Moved: Kilmilster/ Kennaway

    The Board provide feedback to the Chair, Deputy Chair of the City Development Committee and Councillor Northey by 25 July 2008.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:44 pm.