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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 20 AUGUST 2008 AT 6.30 PM

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D.  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister/ Cr Moyle

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 16 July 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The reason for urgency is that the board needs to have its feedback on the service levels prior to the next meeting of the board.

    Service Levels feedback: Draft Asset Management Plans

    Moved: Kilmister/Cr Moyle

    That the above item be considered as item 17 of the agenda.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. AUCKLAND INTERNATIONAL CABARET FESTIVAL WESTERN PARK PONSONBY - ARANI CUTHBERT

    Arani Cuthbert, Director of Diva Productions sought support from the Board for the Auckland International Cabaret Festival Project at Western Park, Ponsonby.

    [ATTACHMENT 4.1]

    Moved: Kilmister/ Cr Easte

    1. That Arani Cuthbert, Director of Diva Productions, be thanked for her presentation regarding the Auckland International Cabaret Festival Project at Western Park, Ponsonby.
    2. That the Western Bays Community Board supports the Auckland International Cabaret Festival project.
    3. That the board recommends that Arani Cuthbert makes a presentation on the Auckland International Cabaret Festival to the next Arts, Culture and Recreation Committee.

    CARRIED

    4.2. ARTIST-RUN RESIDENCE PROGRAMME - MATTHEW HANSON

    Matthew Hanson addressed the Board regarding the need for artist-run residence programme in Ponsonby.

    [ATTACHMENT 4.2]

    Moved: Kilmister/ Cr Easte

    1. That Matthew Hanson be thanked for his presentation regarding the need for an artist-run residence programme in the Western Bays area.
    2. That the Western Bays Community Board supports the proposal programme.
    3. That the Western Bay Community Board recommends to the Arts Culture and Recreation Committee to consider Matthew Hanson's interest regarding the use of the Victoria Park's caretaker cottage.

    CARRIED

    4.3. GREY LYNN MARKET, 143 WILLIAMSON AVENUE - LAKINA FOE AND HERB SMITH

    Lakina Foe and Herb Smith addressed and sought support from the Board regarding a proposal for an antique market AT 134 Williamson Avenue,  Grey Lynn.

    [ATTACHMENT 4.3]

    Moved: Kilmister/ Stanton

    1. That Lakina Foe and Herb Smith be thanked for their presentation regarding a proposal for an antique market in Grey Lynn.
    2. That the Board supports the proposal for an antique market in Grey Lynn.
    3. That the board requests that officers expedite the means by which this proposal could be carried out as soon as possible.

    CARRIED

    4.4 GREATER PONSONBY BUSINESS DIRECTORY 2008/2009

    John Elliott sought support from the Board regarding the Board's advertisement in the Greater Ponsonby Business Directory 2008/2009.

    [ATTACHMENT 4.3]

    Moved: Kilmister/Cr Moyle

    That John Elliott be thanked for his presentation regarding the Board's advertisement in the 2008/2009 Greater Auckland business directory.

    CARRIED

    Item 7 was considered at this point.

    4.5 OUTLINE NEW ZEALAND - LESLEY BELCHAM

    Leslie Belcham addressed the Board in support of the Outline New Zealand's discretionary funding request of $1,130.00 from the 2008/2009 Discretionary Funding budget towards the cost of printing brochures and business cards for distribution to women's' centres, sexual health clinics and clubs.

    [ATTACHMENT 4.5]

    Moved: Kilmister /.

    That Leslie Belcham be thanked for her presentation regarding Outline New Zealand's discretionary funding request.

    CARRIED

  5. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE AUGUST 2008

    Moved: Kilmister/ Stanton

    1. That the memorandum regarding the Small Local Improvement Projects (SLIPs) programme update dated 13 August 2008 be received.
    2. That the Board notes that the Western Park Sculpture Internal Lighting project has not been completed and requests that urgent implementation be carried out by the end of October 2008.
    3. That the artist be requested to provide an update to the Board at its next Board meeting.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROJECT PROPOSALS AUGUST 2008

    Moved: Kilmister/Moyle

    1. That the memorandum of the Small Local Improvement Projects (SLIPs) portfolio leader, dated 7 August 2008 be received.
    2. That the board recommends the following proposals from stage 1 to stage 2:
    Stage 1 to stage 2 projects: Spokespersons
    Cigarette Butt Reduction :
    That the units be decreased to 30 units and that officers canvas the views of other parts of Council to see whether this is a viable project.    		 Bruce Kilmister
    Jaggers Bush and Seddon Fields Bridge Graeme Easte
    Pt Chevalier Library - anniversary heritage project Leigh Kennaway
    1. That the following proposals on stage 1 be deferred to be considered in October.
    Huia Road and Tui Street raised intersection Kate Stanton
    1. That the board delegates authority to the spokesperson to provide guidance and advice to the Small Local Improvement Projects (SLIPs) team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to project scope is needed urgently due to unforeseen circumstances.
    2. That the board approves the allocated scoping budgets allocated to the proposals on the stage 2 scoping list as follows:
    Stage 2 projects to have scoping budget allocated Indicative scoping cost ($) Spokesperson
    Bangor Street Car Park Stage 1 Survey, Design and Consents 3,000 K Stanton
    Western Park Revegetation Planting ( revised ) - 1,500 B Kimister/G Moyle
    1. That the following stage 2 projects be delayed:
    Pt Chevalier Road Street Tree Planting Stage 1 Design - 1,500 G Easte
    Cox's Bay Pavilion Lighting Improvement 3,000 L Kennaway
    1. That the Ponsonby Road Direction Boards be deleted.
    2. That the pending SLIPs project proposals be received and that the Rose Road Pocket Park Development Stage 2 of 2 implementation be delayed until further notice.
    3. That the Board allocates $10,000 to the Karangahape Road Organic Seat project as its contribution and requests that the Hobson Community Board and the K'Rd Business Association make a contribution to the project.
    4. That the board notes the deletion of the Ponsonby Road Town Centre Plan - Liquor King site and requests officers that the Board wishes to participate as a key stakeholder in the concept plan.

    CARRIED

  7. Top INTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

    Moved: Kilmister/ Robertson

    That officers of the Auckland Road Maintenance Alliance - West team be thanked for their introduction and presentation.

    CARRIED

  8. Top ELECTION HOARDINGS

    Moved: Kilmister/Moyle

    1. That the board approves the following sites as listed in the report of the Project manager, Regulatory services dated 15 August 2008:
      • Pt Chevalier Shopping Centre
      • Western Park at corner of Hopetoun Street and Ponsonby Road
      • Cox's Bay reserve, West End Road
      • Meola Road, south side below Keith Park Memorial Airfield
      • Opposite MOTAT, Great North Road, Western Springs
      • Corner of College Hill and Beaumont Street
    2. That the board supports the removal of the following sites from election hoardings register:
      • Corner of College Hill and Franklin Road
      • Grey Lynn Library (for 2008 general election only) and that the board requests that it revisits the list for other elections.
    3. That the candidates for the 2008 national elections be notified of the approved sites described in the tables for the Western Bays community board area and of the rules regarding the size and placement of signs at the sites:
    4. That the Council monitors the erection of election hoardings to ensure that they comply with site requirements and rules.

    CARRIED

  9. Top FIRST REVIEW OF THE AUCKLAND ZOO ASSET MANAGEMENT PLAN

    This item was not considered.

  10. Top COUNCILLOR EASTE - SCHEDULED TREES, SLIPS PROPOSALS

    Moved: Kilmister/Cr Moyle

    That the report from Councillor Easte regarding scheduled tress and Small Local Improvement Projects (SLIPs) proposals be received.

    CARRIED

  11. Top DISCRETIONARY FUNDING

    11.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - OUTLINE NEW ZEALAND - LESLEY BELCHAM

    Moved: Kilmister / Cr Moyle

    1. That the Board grants $1,130.50 from its 2008/2009 Discretionary Funding budget to Outline New Zealand towards the cost of printing brochures and business cards for distribution to women's' centres, sexual health clinics and clubs.
    2. That Outline New Zealand be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,130.50.

    CARRIED

    11.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - TE ROOPU O WAI ORA - ROB POUPAURE

    Moved: Kilmister/Cr Moyle.

    1. That the Board grants $2,400 from its 2008/2009 Discretionary Funding budget to Te Roopu O Wai Ora towards the cost of providing quality care, support services for young people and their families in the Western Bays area.
    2. That Te Roopu O Wai Ora be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2,400.

    CARRIED

    11.3. GREATER PONSONBY BUSINESS DIRECTORY 2008/2009

    Moved: Kilmister/ G Moyle

    1. That the Board grants $650 from its 2008/2009 Discretionary Funding budget to Greater Ponsonby Business Directory towards the costs of the Board's advertisement in the 2008/2009 business directory.
    2. That Greater Ponsonby Business Directory be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $650.

    CARRIED

  12. Top CHAIR'S REPORT

    Moved: Kilmister/ Stanton

    That the verbal report of the chair regarding a series of public forums in the ward be received.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Kilmister/ Cr Moyle

    1. That the verbal report from Councillor Moyle regarding the following, be received.
      • Q Theatre - trying to keep project LIVE
      • Submissions on Aotea Square precinct upgrade
      • Herne Bay Park - Pathway is badly deteriorated
    2. That the verbal report from Councillor Easte regarding the following, be received.
      • Aotea Market - Stallholders. Investigation of a new site for the market.
      • Western Park maintenance and trees

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/ Stanton

    1. That the verbal report from Board member Robertson requesting the board to host community forums be received.
    2. That the tabled report from Board member Stanton be received.

    [ATTACHMENT 14.1]

    1. That the verbal report from Board member Stephenson regarding the Great North Road area be received.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Cr Moyle

    That the reports requested/ pending of the Democracy Advisor as at August 2008, be received.

    CARRIED

  16. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister / Cr Moyle

    That the groups activity report for the month of July, be received.

    CARRIED

  17. Top SERVICE LEVELS FEEDBACK RE: DRAFT ASSET MANAGEMENT PLANS

    Moved: Kilmister/ Stanton

    That the board provides its feedback to the appropriate Committees on service levels by 2 September 2008.

    CARRIED

    There being no further business the Chairman declared the meeting closed on 10:10pm.