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Western Bays Community Board
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MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 17 SEPTEMBER 2008 AT 6.30 PM

PRESENT: Mr Bruce Kilmister Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Cr Graeme Easte  
ABSENT: Mr Leigh Kennaway Deputy Chairperson
  Cr Greg Moyle, E.D.  
  Mr Paul Stephenson  

  1. Top APOLOGIES

    Moved: Kilmister / Stanton

    That the apologies from Councillor Moyle and Board members Kennaway and Stephenson for nonattendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister / Robertson

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 20 August 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    1. 2008/2009 Request for Discretionary Funding - Charlotte Museum Trust
      A discretionary funding application from the Charlotte Museum Trust seeking funding towards the cost of displaying posters on early theatre as part of an exhibition of early lesbian theatre.
      The reason for urgency is that the project start date is scheduled for 8 October 2008. The Board's next scheduled meeting is 15 October 2008.

    2. Cox's Bay Catchment Sewage Treatment
      Moved: Kilmister / Stanton
      The reason for urgency is that the board wishes to make a recommendation to the Council's Annual Plan Direction meeting in October.

    That the above items be considered as items 22 and 23 of the agenda.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. PT CHEVALIER COMMUNITY CHRISTMAS EVENT - DOUGLAS VAUSE

    Douglas Vause addressed the board in relation to the activities relating to their Pt Chevalier Community Christmas event and sought support from the Board on their local events funding application.

    Moved: Kilmister / Stanton

    That Douglas Vause be thanked for his presentation regarding the Pt Chevalier Baptist Church local event funding request.

    CARRIED

    4.2. TOI ORA LIVE ART CHARITABLE TRUST-

    Erwin Esbeck provided the Board with a short introduction to Toi Ora Live Art Charitable Trust and spoke in support of the Trust's discretionary funding application.

    [ATTACHMENT 4.2]

    Moved: Kilmister./Robertson.

    That Erwin Esbeck be thanked for his presentation regarding the Toi Ora Live Art Charitable Trust's discretionary funding application.

    CARRIED

    4.3. GREY LYNN MARKET, 143 WILLIAMSON AVENUE - LAKINA FOE

    Lakina Foe addressed the board regarding the Grey Lynn market and requested that additional assistance was needed for the continuation and successful implementation of the Grey Lynn market.

    [ATTACHMENT 4.3]

    Moved: Kilmister/Stanton

    That Lakina Foe be thanked for his presentation regarding the Grey Lynn market.

    CARRIED

  5. Top DOG ACCESS TO BEACHES

    Moved: Kilmister / Stanton

    That the Western Bays Community Board supports and recommends to the dog policy and dog control bylaw hearings panel as follows:

    1. that all beaches within the Western Bays area should be available at some time during the day during the summer period for off-leash exercise as is the current situation;
    2. that there should be a specific dog beach/es on the Isthmus available for dogs all times and noting that the beaches in Western Bays would not be suitable;
    3. that the Western Bays Community Board reconfirms its decision and recommendation of July 2008 meeting that additional fully fenced off-leash exercise areas be developed in the Auckland City to assist and alleviate the pressure and demand on Meola reef off leash area.

    CARRIED

    Councillor Easte did not vote on the item.

  6. Top 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - PT CHEVALIER BAPTIST CHURCH

    Moved: Kilmister / Stanton

    1. That the Board grants $5,000 from its 2008/2009 Local Event Funding budget to the Pt. Chevalier Baptist Church towards the costs of a Christmas evening for the Pt. Chevalier community.
    2. That the Pt. Chevalier Baptist Church be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $5,000.

    CARRIED

  7. Top 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - TOI ORA LIVE ART CHARITABLE TRUST

    Moved: Kilmister / Robertson

    A.That the Board grants $1,000.00 from its 2008/2009 Discretionary Funding budget to Toi Ora Live Art Charitable Trust towards the costs of the art exhibition during Mental Awareness Week.

    B.That Toi Ora Live Art Charitable Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,000.00.

    CARRIED

  8. Top COMMUNITY BOARD LOCAL FUNDING, 2008

    The chairman declared a conflict of interest in relation to the Body Positive application and appointed Board member Stanton to chair the meeting.

    The chairman left the room at 7.21pm.

    Moved: Stanton / Cr Easte

    1. That the report of the Programme adviser - funding, dated 29 August 2008, be received and that Mik Smellie and Brenda Massey be thanked for their attendance.
    2. That the grants from the Western Bays Community Board Local Fund 2008 be approved as follows:
    Organisation Amount requested Board's decision
    Action Education Inc $3,500.00 $0.00
    Auckland Central Youth Development Trust $1,515.00 $990.00
    Auckland Performing Arts Centre at Western Springs Inc, The $4,805.00 $0.00
    Auckland Women's Centre Inc, The $2,207.38 $2,207.00
    Body Positive Inc $2,486.00 $870.00
    Capoeira Pasifika Inc $349.20 $0.00
    Charlotte Museum Trust $2,364.00 $2,364.00
    Grafton United Cricket Club Inc $2,566.00 $1,920.00
    Kelmarna Community Garden Trust $15,000.00 $7,000.00
    Life Unlimited Trust $5,500.00 $0.00
    New Zealand Playcentre Federation Inc, Mt Albert $2,646.00 $0.00
    Outline New Zealand Inc $2,700.00 $2,350.00
    Parents Inc $1,500.00 $0.00
    Ponsonby Cruising Club Inc $1,838.90 $1,840.00
    Pt Chevalier Community Committee $1,309.00 $1,310.00
    Save Animals From Exploitation Inc $1,820.00 $0.00
    Waterview Friendship Club Inc $3,015.00 $1,000.00
    Women's Refuge Auckland Inc $975.00 $975.00
    Youthline Auckland Charitable Trust $2,520.00 $1,500.00
    Total    $24,326.00

    CARRIED

    The chairman returned at 7.24pm.

    Moved: Kilmister /Stanton

    1. That the unallocated amount of $674.00 of the Community Board Local Funding be returned to the Western Bays Community Discretionary funding budget to be distributed at the community board's discretion.
    2. That the Western Bays community board hosts a presentation of community local funding grants function on Wednesday, 29 October 2008 at 6pm and that costs be funded from its 2008/09 discretionary funding budget.

    CARRIED

  9. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROJECTS

    PT CHEVALIER COMMUNITY CENTRE WALL EXTENSION

    Moved: Kilmister./ Robertson.

    1. That the Pt Chevalier community centre wall extension SLIPs project be approved from stage 1 to stage 2 and that Board member Robertson be the board's spokesperson.
    2. That council officers be requested to ensure that child height regulations and safety issues be adhered to.

    CARRIED

    International Cabaret Festival, Western Park, Ponsonby - Arani Cuthbert

    Moved:Kilmister / Robertson

    1. That the Western Bays Community Board approves a SLIPs grant of up to $25,000.00 to assist the Manager City Events towards the costs of remedial works for the cabaret festival at Western park.

    2. That the Western Bays Community Board requests that the report to the events sub committee be made available to the Board.

    3. That the Board requests the Manager Events provide a breakdown of costs of remedial works to the board for its information.

    CARRIED

  10. Top COMMUNITY GROUP ASSISTANCE FUND 2009

    Moved: Kilmister / Stanton

    1. That the resolutions of the Community Services Committee be received.
    2. That the Western Bays Community Board requests that they be consulted on officers recommendations or any change to the Community Group Assistance Fund.
    3. That the resolutions be forwarded to the other community boards for their information.

    CARRIED

  11. Top GREY LYNN NEIGHBOURHOOD ACCESSIBILITY PLAN

    Moved: Kilmister / Robertson

    1. That the report of the Senior Transport Planner dated 2 September 2008 on the Grey Lynn Neighbourhood Accessibility Plan be received.
    2. That the council officers be thanked for their hard work in compiling the report particularly with respect to its consultation with the public.

    CARRIED

  12. Top FEEDBACK TO THE TRANSPORT COMMITTEE WORKSHOP ON THE 2009 ASSET MANAGEMENT PLAN (AMP) REVIEW

    Moved:Kilmister./ Cr Easte

    That the Board's feedback to the Transport Committee workshop on the 2009 Asset Management Plan be received.

    CARRIED

  13. Top ARC INVOLVEMENT IN MEOLA CREEK

    Moved: Kilmister / Stanton

    That the resolutions of the Eden/ Albert Community Board meeting of 27 August 2008 be received.

    CARRIED

  14. Top COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN

    Moved: Kilmister / Stanton

    1. That the resolutions of the Community Services Committee be received.
    2. That the Board recommends to the Community Services Committee and the Annual Plan Direction setting meeting that:
      1. the property at 254 Ponsonby Road be developed as a community facility;
      2. The Board supports the proposed expenditure on the Pt Chevalier community centre however the Board recommends that consideration be given to the development of a new centre in place of an upgrade.
    3. That the Chairperson be delegated to present the Board's submission and feedback to both the Community Services Committee and the Annual Plan Direction Setting meeting in November.

    CARRIED

  15. Top CORRESPONDENCE RECEIVED

    Moved: Kilmister / Cr Easte

    That the correspondence be received.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    Moved: Kilmister / Robertson

    That the verbal report of the Chairperson regarding his attendance at the Arts Culture & Recreation Committee meeting be received.

    CARRIED

  17. Top COUNCILLORS' REPORTS

    Moved: Kilmister / Stanton

    That the verbal report of Councillor Easte regarding the following be received.

    • Grey Lynn park advisory board meeting;
    • Herne Bay beach improvement update;
    • Trimming down or spreading of AMETI over 20 years.

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Stanton

    1. That the verbal report of Board member Jo Robertson regarding the following be received.
      • 44 Warnock Street resource application;
      • meeting with victims of Ponsonby rapist.

    [ATTACHMENT 10]

    1. That the tabled report of Board member Stanton on TRAFINZ be received.

    CARRIED

  19. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Stanton

    That the report be received.

    CARRIED

  20. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister / Stanton

    That the groups activity report for the month of July, be received.

    CARRIED

  21. Top NOTICE OF MOTION - COMMUNITY FORUM

    Moved: Kilmister / Stanton

    1. That the notice of motion from Board member Robertson regarding a community forum dated 8 September 2008 be received.
    2. That the Western Bays Community Board introduces a ranges of forums with invited guests and public to participate in a fact finding discussion as to the issues, concerns, problems that confront our community today.
    3. That the Western Bays Community Board approves a sum of up to $1,000.00 from its discretionary funding budget to cover associated costs for holding such forums.

    CARRIED

  22. Top 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - CHARLOTTE MUSEUM TRUST

    [ATTACHMENT 22]

    Moved: Kilmister / Stanton

    1. That the Board grants $225.00 from its 2008/2009 Discretionary Funding budget to the Charlotte Museum Trust towards the cost of displaying posters on early theatre as part of an exhibition of early lesbian theatre.
    2. That the Charlotte Museum Trust be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $225.00.

    CARRIED

  23. Top COX'S CATCHMENT STORMWATER PROJECT

    Moved: Cr Easte / Kilmister

    1. That the Board notes with alarm that the proposed deferral of the Cox's Catchment Stormwater Project.
    2. That the Board notes that the work on cleaning up Cox's Bay and the Catchments has been promised for over 20 years only to be deferred each time it comes close to implementation.
    3. That the Board recommends to the Annual Plan Direction Setting Meeting and Combined Committees that cleaning up of the Cox's Bay Catchment and that Cox's Bay area is the Board's highest priority for many years and continues to be so.

    4. That the Board delegates the Chairperson to present the Board's submission and feedback to the Annual Plan Direction Setting meeting in November.

    There being no further business the Chairman declared the meeting closed at 8:53 pm.