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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE WESTERN BAYS COMMUNITY BOARD

HELD ON WEDNESDAY, 19 NOVEMBER 2008 AT 6.30 PM

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway Deputy Chairperson
  Ms Jo Robertson [until 7.20pm item 4.5]
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, E.D. [from 7pm, item 4.3]

  1. Top APOLOGIES

    Moved: Kilmister / Kennaway

    That the apology from Councillor Moyle for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister / Stanton

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 15 October 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. LIVING LOUNGE - AMANDA WRIGHT

    Amanda Wright and John Minti presented a powerpoint presentation seeking support from the board regarding a three day outdoor music and arts festival at Western park.

    [ATTACHMENT 4.1]

    Moved: Kilmister / Stanton

    That Amanda be thanked for her attendance and presentation and that the presentation be forwarded to the Manager event and film operations for consideration as part of the Auckland Fringe Festival.

    CARRIED

    4.2. CHRISTMAS TREE AT WESTERN PARK PROPOSAL - JUSTIN BADE, PONSONBY BUSINESS ASSOCIATION

    Justin Bade, Chief Executive of the Ponsonby Business Association addressed the board regarding the group's proposal to install a live Christmas tree, 3 stories high in Western park, Ponsonby.

    [ATTACHMENT 4.2]

    Moved: Kilmister / Kennaway  

    That Justin Bade be thanked for his attendance and presentation and that the Christmas tree proposal in Western park be received.

    CARRIED

    4.3. CIGARETTE BUTT LITTER RECEPTACLES PILOT SCHEME ON PONSONBY ROAD - SIMON JOHNSTON, SMOKIN STATION

    Simon Johnston Chief executive, Keep NZ Beautiful addressed the board regarding the campaign launch on 10 December 2008 at 1.30pm at Chapel bar on Ponsonby Road.

    [ATTACHMENT 4.3]

    Moved: Kilmister / Stanton

    That Simon be thanked for his attendance and presentation regarding the cigarette butt litter receptacles pilot scheme.

    4.4. RAMP SIGNALLING ON THE NORTHWESTERN MOTORWAY - PETER MCCOMBS, RAMP SIGNALLING PROJECT MANAGER, NEW ZEALAND TRANSPORT AGENCY

    Peter McCombs presented a power point presentation updating the board on the ramp signalling on the northern motorway.

    [ATTACHMENT 4.4]

    Moved: Kilmister / Cr Moyle

    That Peter be thanked for his attendance and presentation updating the Board on progress of the ramp signalling project with a main focus on the installation of signals on the Northwestern motorway.

    CARRIED

    4.5. BEACH CLEAN UP FOR COX'S BAY BEACH - JAN BAKER

    Jan and Steven Baker requested the board's assistance in providing a skip bin for them to use while they are cleaning up Cox's Bay beach on a regular basis. They also advised that they are planning to clean up the beach on Saturday 29 November 2008 and would like the board to meet costs of the bin.

    Moved: Kilmister /Cr Moyle

    1. That Jan and Steve Baker be thanked for her attendance and presentation regarding the Cox's Bay beach clean up.
    2. That the request for a skip bin be forwarded to the group manager, Arts Culture and Recreation services to provide a skip bin for the clean scheduled on 29 November 2008.

    CARRIED

    Item 18 was taken at this point.

  5. Top GRANT OF NEW LICENSE - KELMARNA COMMUNITY GARDEN TRUST - 38 PARAWAI CRESCENT, HUKANUI RESERVE, HERNE BAY

    Moved: Kilmister / Stanton

    1. That the report of the lease co-ordinator dated 31 October 2008 be received.
    2. That the Western Bays Community Board recommends to the Arts, Culture and Recreation Committee:
      The granting of a new license between the Kelmarna Community Garden Trust and Framework Trust, Hukanui Reserve, 38 Parawai Crescent, Herne Bay, on the following terms and conditions:
      • Term - five years commencing 24 July 2008
      • Rights of renewal - Nil (as per Auckland City Council's Community Gardens Policy - Clause 4.0 Policy, Section 15, "Successful community garden applications will be granted a short-term lease" and Section 16 "Community garden tenancies will be for a maximum of five years")
      • Rent - $500.00 plus GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy
      • All other terms and conditions per Auckland City Council's Community Gardens Policy
    3. That the Group Manager, Arts Culture and Recreation Services, be given authority to sign off two further licenses of five years each at the end of the initial license on 23 July 2013, with a final license expiry date of 23 July 2023 to the Kelmarna Community Garden Trust Inc., provided all terms and conditions of their original license have been met.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS NOVEMBER 2008

    Moved: Kilmister /Stanton

    1. That the memorandum of the SLIPs Project Portfolio Leader, dated 5th November be received.
    2. That the board recommends the following proposals from stage 1 to stage 2 for vetting by the relevant officers and allocates spokespersons as follows:
    Cox's Bay Cricket Pitch and Nets P Stephenson
    Daylighting Tunaumu Stream (Feasibility) G Easte
    Hawke Sea Scouts B Kilmister
    Meola Creek Off leash dog area B Kilmister
    Point Chevalier/Westmere Harbour Access L Kennaway
    Seddon Fields Cricket Pitch and Nets P Stephenson
    Victoria Park Playground Fencing with urgency G Moyle
    Walker Park Cricket Pitch and Nets P Stephenson
    Western Park - Surface Drainage G Easte
    Western Park Tree Plaques G Easte
    Western Park Tree Walk Brochure/ Map G Easte
    1. That the Huia Road and Tui Street raised intersection proposal be deleted.
    2. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the board allocates scoping budgets to the following stage 2 projects so that proposals can proceed to be scoped.
      • Cox's Bay Pavilion Lighting Improvement
      • Jaggers Bush and Seddon Fields Bridge
      • Pt Chevalier Community Centre - Wall extension
      • Pt Chevalier Road Street Tree Planting Stage 1 Design
    4. That the board notes the pending project proposals and their status when allocating funding.
    5. That the board allocates the budget of $1,000.00 (opex) for implementation of the Arch Hill Walking Track Opening proposal.
    6. That the board allocates the budget of $83,185.50 for implementation of Option 2 of the Grey Lynn Recreation Precinct Dryden St Basketball Court proposal.
    7. That the board allocates the budget of $14,562.00 for implementation of the Jaggers Bush Privet Removal Stage 8 2008/2009 proposal.
    8. That the board defers allocation of budget for the implementation of the landscape upgrade for Salisbury Reserve Stage 1 design and consultation proposal until information are received on the costs estimated in the report.
    9. That the board defers allocation of budget for the implementation of the Western Park revegetation planting (revised) proposal until the board receives more information on costs and the works scheduled for the project.

    CARRIED

  7. Top SMALL LOCAL IMPROVEMENT PROJECTS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Kilmister / Stanton

    That the report of the SLIPs Manager dated 3 November 2008 entitled SLIPs programme schedule and funding allocation be received.

    CARRIED

  8. Top 2008/2009 DISCRETIONARY FUNDING - WESTERN BAYS COMMUNITY BOARD ANNUAL TEXTBOOK AWARDS

    Moved: Kilmister / Cr Moyle  

    1. That the Board grants $300 from its 2008/2009 discretionary funding budget to St Paul's College for a special student award.
    2. That the Board grants $300 from its 2008/2009 discretionary funding budget to St Mary's College for a special student award.
    3. That the Board grants $300 from its 2008/2009 discretionary funding budget to Western Springs College for a special student award.
    4. That the Board grants $300 from its 2008/2009 discretionary funding budget to Auckland Girls Grammar for a special student award.

    CARRIED

  9. Top PROVISION FOR URGENT DECISIONS

    Moved: Kilmister / Cr Moyle

    That the Chairperson and Deputy Chairperson and in the absence of either one other Board Member or Councillor be delegated to make urgent decisions over the 2008/2009 summer recess, with any decisions to be reported to the Board's 21 January 2008 meeting.

    CARRIED

  10. Top COMMUNITY BOARD DELEGATIONS

    Moved: Kilmister / Cr Easte

    That the Western Bays Community Board working party feedback submitted to the Delegations Working Party be received.

    CARRIED

  11. Top USE OF VICTORIA PARK'S CARETAKER COTTAGE

    Moved: Kilmister / Kennaway  

    That the resolutions of the Arts, Culture and Recreation Committee regarding the use of the Victoria park's caretaker cottage from its 12 November 2008 meeting be received.

    CARRIED

  12. Top CORRESPONDENCE

    12.1. CORRESPONDENCE RECEIVED - PT CHEVALIER BAPTIST CHURCH, THANK YOU LETTER

    Moved: Kilmister /Stanton

    That the thank you letter from the Pt Chevalier Baptist Church be received.

    CARRIED

    12.2. CORRESPONDENCE RECEIVED - JENNY CARLYON, FUNDING ACCOUNTABILITY FORM

    Moved: Kilmister /Stanton

    That the correspondence from Jenny Carlyon be received.

    CARRIED

    12.3. CORRESPONDENCE RECEIVED - CHARLOTTE MUSEUM TRUST, FUNDING ACCOUNTABILITY FORM

    Moved: Kilmister / Stanton  

    That the correspondence from Charlotte Museum Trust be received.

    CARRIED

    12.4. CORRESPONDENCE RECEIVED - TOI ORA LIVE ART TRUST, FUNDING ACCOUNTABILITY FORM

    Moved: Kilmister /Stanton

    That the correspondence from Toi Ora Live Art Trust be received.

    CARRIED

  13. Top CHAIRPERSON'S REPORT

    Moved: Kilmister / Stanton

    That the copies of presentations and notes from the Chairpersons' forum be received.

    CARRIED

  14. Top COUNCILLORS' REPORTS

    Moved: Kilmister /Stanton  

    1. That the verbal report of Councillor Moyle regarding the following be received:
      LTCCP meetings and Committee meeting.
    2. That the verbal report of Councillor Easte regarding the following be received:
      • LTCCP and Committee meetings
      • Presentation at St Pauls price giving.

    CARRIED

  15. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Stanton  

    1. That the verbal report of Board member Kennaway regarding the Western Springs College price giving be received.
    2. That the verbal report of Board member Stanton regarding the following be received:
      • Auckland Girls Grammar School price giving ceremony
      • Kelmarna footpath has been reduced during footpath repairs
    3. That the verbal report of Board member Stephenson regarding the following be received:
      • Long service provided by a local constituent in the ward
      • Discussions with officers regarding traffic calming in Warnock Street.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister /Cr Easte

    That the report requested/pending list be received.

    CARRIED

  17. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister / Cr Easte  

    That the reports for the month of October 2008 be received.

    CARRIED

  18. Top TICKETED LIVING LOUNGE EVENT AT WESTERN PARK

    The report entitled "Ticketed Living Lounge Event at Western Park" from the Manager event and film operations, City Events was tabled.

    [ATTACHMENT 18]

    Moved: Kilmister / Cr Moyle

    1. That the Board endorse the proposal from Amanda Wright of Splore Dynamics to provide and operate a temporary entertainment venue at Western Park on Wednesday 25 February to the evening of Sunday 1 March 2009.
    2. That the Western Bays community board approve restricted access of Western Park as depicted on the proposed site concept that is attached to the information memorandum of the Manager event and film operations, City Events entitled "Ticketing Living Lounge Event at Western Park" for the duration of the activity to allow the ticketing of events on the condition that the programme will also include free, family friendly performances.
    3. That the Board considers a SLIPs proposal for a contribution to the remedial works for the western park.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:25 pm.