APOLOGIES
Moved: Kilmister / Stanton
That the apologies from Cr Moyle and Board member Robertson for early departure
be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Kilmister / Cr Moyle
That the minutes of the Western Bays Community Board
meeting held on Wednesday, 18 February 2009 be confirmed as true and correct
record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER HISTORY GROUP - LISA TRUTTMAN
Lisa
from the Point Chevalier History Group spoke in support of the group's
discretionary funding application.
Moved: Kilmister / Kennaway
That Lisa Truttman and Margaret O'Connor be thanked for their attendance and
presentation.
CARRIED
4.2. 2008/2009 DISCRETIONARY FUNDING APPLICATION OF THE AUCKLAND PERFORMING ARTS CENTRE - REPRESENTATIVE FROM THE AUCKLAND PERFORMING ARTS CENTRE
The
representatives from The Auckland Performing Arts Centre sent their apologies
for the meeting.
4.3. 2008/2009 DISCRETIONARY FUNDING APPLICATION OF THE AUCKLAND CITY LIBRARIES ON BEHALF OF SCHOOLS IN THE WESTERN BAYS WARD - JUDE ARMSTRONG AND NIKI WRIGHT
Jude
and Niki addressed the Board regarding their request for funding to fund a
writing competition in schools in the Western Bays ward.
An
additional letter of support for the competition was tabled at the meeting.
[ATTACHMENT 4.3A]
Moved: Kilmister / Kennaway
That Jude Armstrong and Niki Wright from Auckland City Libraries be thanked for
their attendance and presentation.
CARRIED
2008/2009 REQUEST FOR DISCRETIONARY FUNDING
5.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - POINT CHEVALIER HISTORY GROUP
Moved: Kilmister / Cr Moyle
That the Board supports the application for discretionary funding and that the
application be considered as a 2009/2010 request for discretionary funding and
included as an item on the agenda of the 15 July 2009 Board meeting.
CARRIED
5.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - THE AUCKLAND PERFORMING ARTS CENTRE
Moved: Kilmister / Cr Moyle
That the Board considers this application as SLIPs grant contribution of $2,500
or a maximum of 48% of the project's value.
CARRIED
5.3. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - AUCKLAND CITY LIBRARIES ON BEHALF OF THE SCHOOLS OF THE WESTERN BAYS WARD
Moved: Kilmister / Cr Moyle
That Auckland City Libraries be requested to provide more information regarding
the application and subject to sufficient information being received, the
Chairperson and Deputy Chairperson be delegated to approve a grant of up to
$800.
CARRIED
URBAN DESIGN AND PLANNING - LUDO CAMPBELL-REID, URBAN DESIGN GROUP MANAGER
Ludo
presented a presentation with regards to urban design and how the council has
been incorporating urban design into the city's development.
[ATTACHMENT 6A]
Moved: Kilmister / Stephenson
- That Ludo Campbell Reid, Urban Design Group
Manager be thanked for his attendance and presentation.
- That a site tour of the Western Bays Community
Board be organised to discuss urban design and planning with the Urban Design
Group Manager.
CARRIED
LIVEABLE ARTERIALS PRESENTATION - PAUL GLUCINA, SENIOR TRANSPORT PLANNER
Paul
presented a presentation on the liveable arterials plan.
[ATTACHMENT 7A]
Moved: Kilmister / Stanton
That Paul Glucina, Senior Transport Planner be thanked for his attendance and
presentation.
CARRIED
RESIDENTS PARKING SCHEME REVIEW
Alan
and Loretta advised the Board with regards to the current status of the
Residents Parking Scheme Review. They also tabled an attachment of the Resident
Parking Scheme in Western Bays Ward.
[ATTACHMENT 8A]
Moved: Kilmister / Stephenson
That Alan Meharry and Loretta Su'a-Chang, of Transport Parking be thanked for
their attendance and presentation.
CARRIED
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS MARCH 2009
The
financial summary section of the report was tabled at the meeting.
[ATTACHMENT 9A]
Moved: Kilmister / Stephenson
- That the information memorandum of the SLIPs
Project Portfolio Leader dated 5 March 2009 entitled Decisions March 2009" be
received.
- That the Board recommend that the following
stage 1 projects be actioned as follows:
| Project Type |
Name |
Description |
Proceed to Vetting? |
Spokesperson |
| Parks/Reserves |
Community Fruit Trees Project |
Plant fruit trees alongside cycle path running
on southern side on north western motorway (SH16). |
Deferred
(as the list is on the borderline with the Eden/ Albert Ward |
Not applicable |
| Streetscapes |
Western Bays Local Community Identity Project |
Research project to establish community identity
urban villages. |
Yes |
P Stephenson |
- That the Board delegates authority to the
spokespersons to provide guidance and advice to the SLIPs team regarding their
allocated proposals and delegates authority to the spokesperson and chair of the
board, to be exercised together, to make additional funding decisions where a
variation to a project scope is needed due to unforeseen circumstances.
- That the Board notes that the following project
was deferred at its January meeting:
|
Intellectual Property |
Western Park Tree Walk Brochure/ Map |
Develop a walk brochure and map for Western Park |
$1,500 |
- That the Board notes the pending project proposals and their status
when allocating funding.
- That the board allocates $6,760 for
implementation of the Pt Chevalier Community Centre - Wall extension proposal.
- That the board allocates $6,357 for
implementation of the Pt Chevalier Road Street Tree Planting Stage 1 Design
proposal.
- That the board allocates $2,560 for the
Cigarette Butt Litter Receptacles proposal, noting that this is a Grant.
- That the board defers the Landscape Upgrade
for Salisbury Reserve Stage 1 design and consultation proposal.
- That the board allocates an additional funding
$5,421 to cover the installation for the Coyle Park Macrocarpa Arch Carving
project.
- That the board resolves to return the $3,000
scoping allocation for the Bangor Street Car Park Stage 1 Survey, Design and
Consents project to their account as the project has been deferred. This budget
may be reallocated should the board decide to continue and scope the project.
- That the board resolves to return the $1,500
scoping allocation for the Hawke Sea Scouts project to the Board's account as
the project has been deferred indefinitely.
- That the Board prioritises the following
Stage 2 scoping allocation and Stage 3 projects in the SLIPs Decision Report in
order to ensure that these projects can be delivered within the 2008/2009
financial year, on time and within budget (The 2008/2009 financial year ends on
30 June 2009):
| Auckland
International Cabaret Festival |
Contribution
towards to the Auckland International Cabaret Festival
[Status Notes] Board approved funds in principle at October meeting,
waiting for information on when the event will occur to obtain final
approval. |
Deferred
|
| Bangor Street Car
Park Stage 1 Survey, Design and Consents |
Survey, Design,
Tracking Check, Resolution
[Status Notes] Deferred pending decision at March Board |
Deferred |
| Cox's Bay Cricket
Nets |
Provide cricket
artificial pitches and nets
[Status Notes] Scoping budget approved at January meeting. |
May meeting
|
| Cox's Bay
Pavilion Lighting Improvement |
Provide lights
and a time-switch allowing external lighting to come as people arrive
and leave.
[Status Notes] Scoping budget approved at November meeting. In scoping. |
May meeting |
| Daylighting
Tunaumu Stream (Feasibility) |
Feasibility study
for 'daylighting' the stream below the lower toilet block in Western
Park.
[Status Notes] Scoping budget approved at January meeting. |
May meeting |
| Hawke Sea Scouts |
Construct
retaining wall at rear of buildling
[Status Notes] Deferred indefinitely |
July meeting
|
| Jaggers Bush and
Seddon Fields Bridge |
Wooden bridge
spanning Motions Creek with short connecting paths at either end
[Status Notes] Scoping budget approved at November meeting. In scoping. |
July meeting
|
| Point
Chevalier/Westmere Harbour Access |
Improve visual
and physical access to the Waitemata harbour and waterways.
[Status Notes] Scoping budget approved at January meeting. |
July meeting
|
| Ponsonby Road
Community Notice Boards |
Remove existing
board at 3 lamps and replace. Put up a new Board at Picton/Ponsonby
Road.
[Status Notes] Proposal in scoping |
May meeting
|
| Richmond Rd -
Pedestrian Refuge Stage 2 Physical Construction |
At its 18 April
2007 meeting, the Board requested that this be rescoped as a 2 Stage
Project. Tracking check, Resolution, Pram crossing, footpath extension,
TMP, Lighting.
[Status Notes] proposal in scoping |
Deferred
|
| Rose Road Pocket
Park Development Stage 1 of 2 Design, Road Closure, Consultation,
Consents |
Creation of a
pleasance area, and roading improvements around the old Ponsonby Fire
station, to compliment the historic value of this site. Stage 1 to
include consultation and detailed design.
[Status Notes] Put on hold by board at 20 Aug 08 meeting until further
notice |
Deferred
|
| Seddon Fields
Cricket Pitch and Nets |
Provide cricket
artificial pitches and nets
[Status Notes] Scoping budget approved at January meeting. |
May meeting
|
| Victoria Park
Playground Fencing |
Provide fencing
around Victoria Park playground near the busy road
[Status Notes] In scoping and subject to approval and final consultation
with Cr Moyle and Chairperson. |
May meeting
|
| Walker Park
Cricket Nets |
Provide cricket
artificial pitches and nets
[Status Notes] Scoping budget approved at January meeting. |
May meeting
|
| Western Park -
Surface Drainage |
Fix surface
drainage problems in Western Park
[Status Notes] Scoping budget approved at January meeting. Board advised
that project is intended to address areas of urgent attention. |
May meeting
|
| Western Park Tree
Plaques |
Research which
trees should have plaques and make and install.
[Status Notes] Scoping budget approved at January meeting. |
July meeting
|
CARRIED
Board member Stephenson wished his vote against resolution
H be recorded.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE
Moved: Kilmister / Stanton
- That the information memorandum of the SLIPs
Programme Leader dated 6 March 2009 be received.
- That the Board notes the reported $1,094 opex
(operating expenditure) deficit for the current year and the scheduled opex
projects for next financial year 2009/2010 to the value of $60,880.
CARRIED
RENUMERATION POOL 2009/ 2010 AND THE EXPENSES AND REIMBURSEMENT POLICY
The
report was tabled at the meeting.
[ATTACHMENT 11A]
Moved: Kilmister/ Stanton
- That the report from the Support Services
Manager dated 7 March 2009 and entitled "Remuneration Pool 2009/ 2010 and the
Expenses and Reimbursement Policy" be received.
- That a working party comprised of the
Chairperson, Councillor Easte and Board member Stanton be formed to formulate
written feedback with response to this issue.
CARRIED
LONG TERM COUNCIL COMMUNITY PLAN (LTCCP)
Moved: Kilmister / Kennaway
- That the information memorandum of the
Democracy Advisor dated 27 February 2009 regarding the Ten Year Plan community
consultation meetings be received.
- That a working party comprised of Chairperson Kilmister and Board members Stephenson and Stanton be formed to formulate
written feedback to the LTCCP.
CARRIED
DRAFT CODE OF CONDUCT FOR COMMUNITY BOARDS
Moved: Kilmister / Stanton
That the draft Code of Conduct for Community Boards which
was considered by the Community Board Chair's Forum on February 2009 be
received.
CARRIED
COMMITTEE REPORTS
14.1. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT
Moved: .Kilmister / Stephenson
That the report entitled "Quarterly Report - Arts,
Culture and Recreation" and the corresponding resolutions of the Arts, Culture
and Recreation Committee regarding this report from its 11 March 2009 meeting be
received.
CARRIED
14.2. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PROGRAMME
Moved: Kilmister / Stanton
- That the
report entitled "Future Planning Framework Programme" and the corresponding
resolutions of the City Development Committee regarding this report from its 12
March 2009 meeting be received.
- That the board hosts a community engagement on 6 May 2009 with regards
to the Future Planning Framework plan.
CARRIED
14.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, RESOURCE MANAGEMENT ACT AMENDMENTS
Moved: Kilmister / Cr Easte
That the report entitled "Resource Management
Act Amendments" and the corresponding resolutions of the City Development
Committee regarding this report from its 12 March 2009 meeting be received.
14.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
Moved: .Kilmister / Cr Easte
- That the
report entitled "Liquor Licensing Policy Development - Scope" and the
corresponding resolutions of the City Development Committee regarding this
report from its 12 March 2009 meeting be received.
- That a working party comprised of Board Stanton, Councillor Easte and
the Chairperson be formed to formulate written feedback to the City Development
Committee on the liquor licensing policy development.
CARRIED
14.5. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, STREET TRADING POLICY - PROVISION OF OUTDOOR DINING FACILITIES
Moved: Kilmister / Kennaway
- That the
report entitled "Street Trading Policy - Provision of Outdoor Dining Facilities"
and the corresponding resolutions of the City Development Committee regarding
this report from its 12 March 2009 meeting be received.
- That a working party comprised of the Chairperson, Board members
Stanton, Stephenson and Councillor Easte be formed to formulate written feedback
to the City Development Committee on the street Trading Policy - Provision of
Outdoor Dining Facilities.
CARRIED
CORRESPONDENCE RECEIVED - PT CHEVALIER BAPTIST CHURCH
Moved: Kilmister / Kennaway
That the correspondence from the Pt Chevalier Baptist Church be received.
CARRIED
CHAIRPERSON'S REPORT
Moved: Kilmister / Stephenson
That the verbal report of the Chairperson regarding the following be received:
- Plan for a
playground designed for children with physical disabilities at Coyle park
- Community Board
conference at Christchurch
CARRIED
COUNCILLORS' REPORTS
Moved: Kilmister / Stanton
That the verbal report of Councillor Easte regarding the following be received:
- Recent developments
with respect to Westhaven Marina development
- SOHO site
CARRIED
BOARD MEMBERS' REPORTS
Moved: Kilmister / Stephenson
- That the verbal report of Board member Stanton
regarding the following be received:
- Regional
community board meeting
- Importance of
consultation as highlighted by the Christchurch council court rent case
- Expense
associated with by elections
- Royal Commission
on Auckland governance
- Traffic control
problems
- That the verbal report of Board member
Stephenson regarding the following be received:
- Low quality work on the pavements by the utility companies - accident on his
street
- John Street on Ponsonby towards Jervois Rd - concrete and aluminium fence
destroying the character of the street - question of how council could allow a
resource consent for it.
CARRIED
REPORTS REQUESTED/PENDING
Moved: Kilmister / Stephenson
That the reports requested/ pending list be received.
CARRIED
GROUPS ACTIVITY REPORT
Moved: Kilmister / Stanton
That the activity reports and statistics for the month
of February 2009 be received.
CARRIED
There being no further business
the Chairman declared the meeting closed at 9:56 pm.
