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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 15 APRIL 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD, GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  

  1. Top APOLOGIES

    Moved: Kilmister / Stephenson

    That apologies from Councillor Moyle and Board member Robertson for non attendance be accepted.

    CARRIED
     

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister / Stanton

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 18 March 2009 be confirmed as a true and correct record.

    CARRIED
     

  3. Top EXTRAORDINARY BUSINESS

    Councillor Easte moved the following item of extraordinary business:

    Moved: Cr Easte / Stanton

    3.1 PUBLIC MEETING ON AUCKLAND REGIONAL GOVERNANCE

    That the issue of Auckland Regional Governance be considered as an extraordinary item and thus as item 17 of the agenda because government is moving fast on this matter so time is of the essence if there is to be any real chance of modifying the model that has been adopted.

    CARRIED

    Board member Kennaway moved the following item of extraordinary business:

    Moved: Kennaway / Cr Easte

    3.2 FUNDING - TE MAHUREHURE MARAE REOPENING

    That funding for the Te Mahurehure Marae reopening be considered as an extraordinary item and thus as item 18 of the agenda since the reopening is scheduled for 18 April 2009 and funding needs to be located prior to the Board's next meeting in May.

    CARRIED
     

  4. Top PUBLIC FORUM

    4.1. GREY LYNN FARMER'S MARKET - VINCENT DICKIE AND KEITH COELHO

    Vincent and Keith provided the Board with an update on the progress towards the establishment of the Grey Lynn Farmer's Market. They also sought the Board's assistance in obtaining the resource consent for the market.

    [ATTACHMENT 4.1A]

    Moved: Kilmister / Stephenson

    1. That Vincent and Keith be thanked for their attendance and presentation.
    2. That the matter be referred to the City Development Committee with the recommendation that the resource consent fees be waived in light of the Board's support for the market.

    CARRIED
     

  5. Top PRESENTATION ON AN ALL INCLUSIVE PLAY SPACE DESIGN AT COYLE PARK

    Grant Muir, parks service delivery manager, Philippa Bolland, playground specialist and Lorraine Taylor, CEO of Variety - The Children's Charity made a presentation to the Board on the proposal for an all inclusive play space at Coyle Park.

    [ATTACHMENT 5A]

    The Chairperson moved:

    1. That Grant, Philippa and Lorraine be thanked for their attendance and presentation.
    2. That the Board formally endorse the proposal to install an all inclusive play space that caters for children of all abilities, including those who are disabled, at Coyle Park.
    3. That the Board contribute towards the construction of an all inclusive play space in the 2009/2010 financial year through Small Local Improvement Projects (SLIPs) funding at Coyle Park.

    Councillor Easte moved the following amendment by way of addition:

    1. While the Board endorses the idea, the Board notes its disappointment over council's lack of consultation with the Board on the formulation of this proposal.

    The Chairperson put the substantive motion:

    1. That Grant, Philippa and Lorraine be thanked for their attendance and presentation.
    2. That the Board formally endorse the proposal to install an all inclusive play space that caters for children of all abilities, including those who are disabled, at Coyle Park.
    3. That the Board contribute towards the construction of an all inclusive play space in the 2009/2010 financial year through Small Local Improvement Projects (SLIPs) funding at Coyle Park.
    4. While the Board endorses the idea, the Board notes its disappointment over council's lack of consultation with the Board on the formulation of this proposal.

    CARRIED
     

  6. Top COMMUNITY AND LIBRARY FACILITIES PLAN - CONSULTATION WITH COMMUNITY BOARDS

    [ATTACHMENT 6A]

    Moved: Kilmister / Stephenson

    1. That officers be thanked for their attendance and presentation.
    2. That the report of the Senior Policy Analyst dated 6 April 2009 and entitled "Community and library facilities plan - consultation with Community Boards" be received.
    3. That the Board convenes a working party consisting of the Chairperson, Councillor Easte and Board member Stephenson that will provide feedback to the Community and Library Facilities Plan, particularly in relation to the community and library facilities in the Western Bays area, and the draft Community and Recreation Lease policy, by 8 May 2009.

    CARRIED
     

  7. Top LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

    [ATTACHMENT 7A]

    Moved: Kilmister / Stanton

    1. That officers be thanked for their attendance and presentation.
    2. That the report of the Senior Policy Analyst dated 15 April 2009 and entitled "Liquor Ban Requests- Community Board Consultation" be received.
    3. That the Board convenes a working party consisting of the Chairperson, Councillor Easte and Board member Stanton to provide its feedback to the following options that were discussed in the report of the Senior Policy Analyst entitled "Liquor Ban Requests- Community Board Consultation" by 8 May 2009:
      1. option one, a liquor bans in all parks, reserves and council-owned car parks in Auckland city.
      2. option two, a liquor ban on all Mainstreet programme areas in Auckland city.
    4. That the Board notes that officers will be presenting options for new liquor bans to the City Development Committee in June 2009 for review and approval.

    CARRIED
     

  8. Top GAMBLING VENUE POLICY - COMMUNITY BOARD CONSULTATION

    [ATTACHMENT 8A]

    Moved: Kilmister / Cr Easte

    1. That officers be thanked for their attendance and presentation.
    2. That the report of the Senior Policy Analyst dated 15 April 2009 and entitled "Gambling Venue Policy- Community Board Consultation" be received.
    3. That the Board convenes a working party consisting of the Chairperson, Councillor Easte and Board member Stanton to provide feedback on the gambling venue policy to council staff by 8 May 2009.
    4. That the Board notes that officers will be presenting options for public consultation on a gambling venue policy to the Community Services Committee in August 2009 for approval.

    CARRIED
     

  9. Top COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE

    [ATTACHMENT 9A]

    Moved: Kilmister / Stanton

    That the Board notes that a working party comprised of the Chairperson, Councillor Easte and Board member Stanton be formed to provide written feedback to the City Development Committee on the development of the liquor licensing policy by 8 May 2009.

    CARRIED

    [Secretarial note: The meeting adjourned for a tea break at 8:45pm and reconvened at 8:50am.]
     

  10. Top AMENDMENT TO COX'S BAY RESERVE MANAGEMENT PLAN POLICY 3.1.3.4 WEED MANAGEMENT

    Moved: .Kilmister / Stanton

    That the memorandum of the Manager, Streets and Open Space dated 6 April 2009 which amends Policy 3.1.3.4 of the Cox's Bay Reserve Management Plan Policy regarding weed management be received.

    CARRIED
     

  11. Top CORRESPONDENCE RECEIVED - HEARING VOICES NETWORK AOTEAROA NZ INC.

    Moved: .Kilmister / Stanton

    That the correspondence from Hearing Voices Network Aotearoa NZ Inc. be received.

    CARRIED
     

  12. Top CHAIRPERSON'S REPORT

    Moved: Kilmister / Stephenson

    That the verbal report of the Chairperson regarding the following be received:

    • Remuneration policy - vote of no increase
    • Community board conference in Christchurch

    CARRIED
     

  13. Top COUNCILLORS' REPORTS

    Moved: Kilmister / Stephenson

    That the verbal report of Councillor Easte regarding the following be received:

    • Western Park Drainage
    • Royal Commission

    CARRIED
     

  14. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Cr Easte

    1. That the verbal report of Board member Kennaway regarding the following be received:
      • Meole Reef function
      • Western Springs College Traffic Plans and Safety Modications - Meola Road and Old Mill Road and Garnett Road intersection
    2. That the verbal report of Board member Stanton regarding the following be received:
      • Billboards at Point Chevalier school grounds
      • Hepburn Street - heavy pedestrian traffic - the need for pedestrian refuge
      • Bowling club on Jervois Road
      • Resource Management Act submission
    3. That the verbal report of Board member Stephenson regarding the following be received.
      • Grey Lynn Park Basketball and Tennis Courts

    CARRIED
     

  15. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Cr Easte

    That the reports requested/ pending list be received.

    CARRIED
     

  16. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister / Stephenson

    That the activity reports and statistics for the month of March 2009 be received.

    CARRIED
     

  17. Top PUBLIC MEETING ON AUCKLAND REGIONAL GOVERNANCE

    Moved: Cr Easte / Stanton

    That as there is considerable public interest at the form of the proposed "Supercity," particularly of its impact at the grass roots level.

    That the Board hold a public meeting of its own on Tuesday, 28th April 2009 to provide more information on the government's decisions and to allow discussion and debate.

    CARRIED

    [Secretarial note: The motion was put by show of hands; Councillor Easte and Board member Stanton voted in favour of the motion while the Chairperson and Board members Kennaway and Stephenson abstained from voting.]
     

  18. Top FUNDING - TE MAHUREHURE MARAE REOPENING

    Moved: Kennaway / Stephenson

    That the Board grants $573 from its 2008/ 2009 Local Events Funding Budget to the Te Mahurehure Marae towards the cost of purchasing garden material in preparation for the reopening.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:25 pm.