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Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 20 MAY 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, ED  
ALSO PRESENT: Nikki Kaye, MP    

The Chairperson welcomed Nikki Kaye, Member of Parliament to the meeting.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister / Stephenson

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 15 April 2009 be confirmed as a true and correct record..

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The following extraordinary business item was introduced by the Democracy Advisor.

    3.1 TONGAN RUGBY FOOTBALL UNION

    Moved: Chair / Stanton

    That the Western Bays Community Board consider as a matter of extraordinary business at item 17 the request for support from the Tongan Football Rugby Union for the following reasons :

    1. the Tongan Football Rugby Union will be playing at the Western Springs field on 27 May 2009 and one of the conditions for the application was to have approval from the Community Board to charge admissions or collect donations
    2. The Board will not meet until 17 June 2009.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. TE MAHUREHURE MARAE - CHRISTINE AND TRACEY PANAPA

    Christine and Tracey Panapa thanked the Board for the discretionary funding grant of $573 to refurbish the garden area at the marae in preparation for its reopening.

    [ATTACHMENT 4.1A]

    Moved: Kilmister / Kennaway

    That Christine and Tracey Panapa be thanked for their attendance and presentation.

    CARRIED

    4.2. REGIONAL GOVERNANCE - NIKKI KAYE, MEMBER OF PARLIAMENT

    Nikki Kaye addressed the meeting and spoke about the Regional Governance legislation and answered questions. A copy of the anticipated timeframe for the Auckland Governance Legislation was tabled at the meeting.

    [ATTACHMENT 4.2A]

    Moved: Kilmister / Cr Moyle

    That Nikki Kaye be thanked for her attendance and presentation.

    CARRIED

    4.3 STATE HIGHWAY 20 (SH 20) WATERVIEW CONNECTION - CAROL GREENSMITH AND WAYNE MCDONALD, NEW ZEALAND TRANSPORT AGENCY

    Carol Greensmith and Wayne McDonald of New Zealand Transport Agency updated the Board regarding the SH20 Waterview Connection project.

    [ATTACHMENT 4.3A]

    Moved: Kilmister / Cr Moyle

    That Carol Greensmith and Wayne McDonald of the NZTA be thanked for their attendance and presentation.

    CARRIED

    4.4 FARMERS MARKET AT GREY LYNN - VINCENT DICKIE

    Vincent Dickie addressed the Board on progress of the farmers market and sought the Board's support for its upcoming discretionary funding application.

    Moved: Kilmister / Stanton

    That Vincent Dickie be thanked for his attendance and presentation.

    CARRIED

  5. Top UPDATE ON THE FIRST PRECINCT DEVELOPMENT AREA ON WYNYARD QUARTER - SIMON LOUGH, MANAGER, DESIGN, PLACE AND PROJECTS, PETER CASEY, AUCKLAND REGIONAL HOLDINGS

    Simon, Peter and John presented an update on the Wynyard Quarter development.

    [ATTACHMENT 5A]

    A copy of the presentation is available on the Auckland City Council website and can be available on request. Please note that there 98 slides to the presentation.

    Moved: Kilmister/ Cr Moyle

    That Simon Lough Manager Design, Place and Project, Peter Casey, Chief Operating Officer Auckland Regional Holdings and John Gunson be thanked for their attendance and presentation.

    CARRIED

  6. Top SPEED LIMIT ON PONSONBY ROAD

    Moved: Kilmister / Stanton

    1. That Karen Hay, Manager Road Safety, be thanked for her attendance and presentation.
    2. That the report of the Manager - Road Safety dated 23 April 2009 and entitled Speed Limit on Ponsonby Road be received.
    3. That the Western Bays Community Board recommends to the Transport Committee that the proposal to commence public and key stakeholder consultation to lower the speed limit in Ponsonby Road between Karangahape Road and Jervois Road from 50 to 40 kilometres per hour (km/h) be endorsed.
    4. That the Western Bays Community Board establish a working group consisting of the Chairperson, board members Stanton and Stephenson, Councillor Easte, council officers, representatives from the Ponsonby Road Business Association and invited members of the public to work through the options that may be considered in response to the petition.

    CARRIED

    Items 8, 9 and 17 were taken at this point.

  7. Top INCLUSIVE PLAY SPACE DESIGN AT COYLE PARK

    The Chairperson moved:

    That the Western Bays Community Board approves a contribution of $50,000.00 towards the construction of the All Inclusive Play Space at Coyle Park through the SLIPS funding for the 2009/ 2010 financial year.

    Cr Moyle moved the following amendment:

    Moved: Cr Moyle / Cr Easte

    That the Board declares its support for the construction of an All Inclusive Play Space at Coyle Park and that consideration of whether the Board funds the construction of the park be made at a future meeting.

    CARRIED

  8. Top GREY LYNN NEIGHBORHOOD ACCESSIBILITY PLAN UPDATE

    Moved: Kilmister / Stanton

    1. That the report of the Senior Transport Planner dated 4 May 2009 and entitled Grey Lynn Neighbourhood Accessibility Plan Update be received.
    2. That the Western Bays Community Board:
      1. endorses the proposed pedestrian amenity campaign.
      2. endorses promotion of walking, cycling and passenger transport access through information distribution and awareness-raising in order to improve access to sustainable transport options.
      3. endorses the installation of cycle racks around Grey Lynn this financial year, pending further investigation and adjacent landowner consultation on cycle rack locations.
      4. endorses the Grey Lynn Neighbourhood Accessibility Plan action plan, to be progressed as programmes and funding allow.

    CARRIED

  9. Top NORTH PLACE TEAM SIX MONTHLY REPORT

    Moved: Kilmister / Cr Easte

    1. That Mik Smellie, Place Manager - Arts Community and Recreation Services be thanked for his attendance and presentation.
    2. That the report of the Place Manager, Arts Community and Recreation Services dated 1 May 2009 and entitled North Place Team Six Monthly Report be received.
    3. That the Western Bays Community Board thank Mik and his team for their work concerning the Meola reef community picnic.

    CARRIED

  10. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS MARCH 2009

    Moved: Kilmister / Stanton

    1. That the report of the SLIPs Projects Portfolio Leader entitled Small Local Improvement Projects (SLIPs) Decisions May 2009 be received.
    2. That the Board approves the following project from stage 1 for vetting:
      • Grey Lynn Basketball hoops
    3. That the Board allocates the Chairperson as the spokesperson for the Grey Lynn Basketball Hoops SLIPs project.
    4. That the Board delegates authority to each spokesperson to provide guidance and advice to the SLIPs team regarding each of the allocated proposals and delegates authority to the spokesperson and the Chairperson, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    5. That the Board allocates scoping budget of up to $10,000.00 to the following proposal on the stage 2 scoping list so that proposals can proceed to be scoped:
      • Research project to establish community identity urban village
    6. That the board note the following pending project proposals and their status when allocating funding:
      • Bangor Street car Park Stage 1
      • Bangor Street car park stage 2
      • Hawke Sea Scouts - Grant Construct retaining wall at rear of building
      • Landscape Upgrade for Salisbury Reserve Stage 1 design and consultation
      • Landscape upgrade for Salisbury Reserve stage 2 implementation of works identified in Stage 1
      • Richmond Rd - Pedestrian Refuge Stage 2 Physical Construction - pending
      • Rose Road Pocket Park stage 1 of 2
      • Rose Road Pocket Park stage 2 of 2
      • Western Park Tree Walk Brochure/ Map
      • Western Springs Lakeside Park New BBQs
      • Western Springs Lakeside Revegetation
      • Western Springs Pine Forest Plan
    7. That Board deletes the following proposals from the projects pending list:
      • Auckland International Cabaret Festival
      • Community Fruit Trees Project
    8. That the Board defers allocating a budget of $45,480 for implementation of the Western Park surface drainage proposal.
    9. That the Board allocates a budget of $28,930 for implementation of the Day lighting Tunaumu Stream (Feasibility) proposal.
    10. That the Board allocates a budget of $4,632 for implementation of phase 1 of the Ponsonby Road Community Notice Board proposal.
    11. That the Board allocates a budget of $2,500 grant for the new dance floor for The Auckland Performing Arts Centre.
    12. That the Board allocates the provisional budget of $11,800 for the implementation of the Victoria Park Playground Fencing proposal.
    13. That the Board deletes the Seddon Fields Revegetation proposal.
    14. That the Board deletes the Cox's Bay Pavilion Lighting proposal.
    15. That the Board allocates up to $1,000 for scoping the Three Lamps Reinstatement proposal.
    16. That the Board approves up to $750 grant contribution towards the opening of the Macracarpra Arch Carving project on Sunday 21 June 2009 at 11am 2009 at Coyle Park.
    17. That the Board notes the Indicative Budget proposal and 2008/09 Opex funding information provided.

    CARRIED

  11. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE

    Moved: Kilmister / Robertson

    1. That the report of the SLIPs Programme Leader dated 11 May 2009 and entitled Small Local Improvement Projects (SLIPs) Programme Update be received.
    2. That the Board notes the reported opex deficit of $15,192 for current financial year.
    3. That the Board approves a Stage 3 opex project to be implemented across the two financial years so the project is part funded by the 08/09 opex and 09/10 opex.
    4. That the Board notes the scheduled opex projects and scoping to be carried out in the 2009/2010 financial year to the value of $84,880.
    5. That the Board notes the reported capex deficit of $18,283 against the 3 year capex budget.
    6. That the Board notes to delete any projects it has no intention of implementing.

    CARRIED

  12. Top CHAIRPERSON'S REPORT

    Moved: Kennaway / Stanton

    That the report of the Chairperson regarding the following be received:

    • Community chairs forum meeting
    • Regional Governance meetings
    • attendance at Council and Committee meetings
    • Community Board Future Planning Framework meeting.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Kilmister / Stephenson

    1. That the report of Councillor Easte regarding preparation for the board meeting be received.
    2. That the report of Councillor Moyle regarding the Meola reef planting be received.

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Kennaway

    1. That the report of Board member Kennaway regarding the following be received:
      • Western Springs Soccer Club plans to enlarge the building
      • Point Chevalier RSA
      • Marae opening
      • Victoria Park Lodge Art Gallery Update
    2. That the report of Board member Stanton regarding the following be received:
      • Billboards decision
      • Future Planning Framework meeting.
    3. That the report of Board member Robertson regarding the following be received:
      • Child Friendly communities presentation at the next Board meeting.
    4. That the report of Board member Stephenson regarding the following be received:
      • Building in Abu Dhabi and Qatar

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Kennaway

    That the reports requested/ pending list be received.

    CARRIED

  16. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister/ Kennaway

    That the activity reports and statistics for the months of March 2009 and April 2009 be received.

    CARRIED

  17. Top TONGAN RUGBY FOOTBALL UNION REQUEST FOR SUPPORT

    Moved: Cr Moyle/ Kennaway

    That the Western Bays Community Board approves and support the Tongan Football Rugby Union to collect donations at the Western Springs precinct for their fundraising and game on 27 May 2009.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 10:20 pm.