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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 17 JUNE 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

1. APOLOGIES

   Moved: Stephenson / Kilmister

   That the apology from Councillor Moyle for early departure be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Cr Moyle / Kilmister

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 20 May 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. UPDATE ON WATER QUALITY IN COX'S BAY - CRAIG WHITEHEAD, G.L. HAWKES SEA SCOUTS

   Craig Whitehead spoke and encouraged the Board to take the following actions:

   • Monitoring the water quality at Cox's Bay
   • Metrowater to update the community on what works they are undertaking in Cox's Bay
   • sewage pipes have been used for plumbers for their to in Cox's Bay.

   Moved: Kilmister / Cr Moyle

   That Craig Whitehead of G.L Hawkes Sea Scouts be thanked for his attendance and presentation.

   CARRIED

   4.2. UPDATE ON THE MUSEUM OF TRANSPORT AND TECHNOLOGY (MOTAT) - JEREMY HUBBARD, DIRECTOR OF MOTAT

   Jeremy Hubbard presented a update on MOTAT's brief background on the Museum, Museum Performance, Exhibitions and the museum's Projects.

   [ATTACHMENT 4.2A]

   Moved: Kilmister / Stanton

   1. That Jeremy Hubbard, Director of MOTAT, be thanked for his attendance and presentation.
   2. That MOTAT staff be congratulated for the increase in attendance at MOTAT and the quality of MOTAT's presentation at the recent meeting at MOTAT.

   CARRIED

   4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN PARK FESTIVAL TRUST - ANGELA TUISAMOA, PROJECT COORDINATOR, GREY LYNN PARK FESTIVAL TRUST

   Angela Tuisamoa spoke in support of the Grey Lynn Park Festival Trust's application for discretionary funding towards the operational costs of the festival.

   Moved: Kilmister / Stanton

   That Angela Tuisamoa be thanked for her attendance and presentation.

   CARRIED

   4.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF EATING DIFFICULTIES EDUCATION NETWORK (EDEN) - MAREE BURNS

   Maree Burns of EDEN spoke in support of the group's discretionary funding application towards a phone operating system at the network's facility.

   Moved: Kilmister / Cr Easte

   That Maree Burns be thanked for her attendance and presentation.

   CARRIED

   4.5. DISCUSSION DOCUMENT: GREAT URBAN RIDES - AUCKLAND, PIPPA COOM

   Pippa Coom introduced their proposed concept on Great Urban Rides Auckland document and sought support from the board for their proposal.

   [ATTACHMENT 4.5A]

   Move: Kilmister / Cr Easte

   1. That Pippa Coom thanked for her attendance and presentation.
   2. That the presentation be referred to officers for a response to the Board.
   3. That the Board endorse the presentation and all projects that promotes the health and well-being of the community.

   CARRIED

   Item 7.1 was taken at this point.

5. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN PARK FESTIVAL TRUST

   Moved: Kilmister / Stanton

   1. That the Western Bays Community Board grants $5,000 from its 2009/2010 discretionary funding budget to the Grey Lynn Park Festival Trust to assist in operational costs for the Grey Lynn Park festival, subject to confirmation whether the proposal could be funded from the Board's SLIPS funding budget.
   2. That should the funding to Grey Lynn Park Festival Trust be funded through the 2009/ 2010 discretionary funding budget, the Grey Lynn Park Festival Trust be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $5,000.

   CARRIED

   5.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF EATING DIFFICULTIES EDUCATION NETWORK (EDEN)

   Moved: Kilmister / Stephenson

   That the application be deferred until the July meeting pending the provision of the following additional information to the Board:

   • justification of the need for multiple phone lines and the percentage of users from the Western Bays area
   • financial information from the group
   • price of one telephone line
   • street or site address of group's operation

   CARRIED

6. CHILD-FRIENDLY COMMUNITIES

   Jo Robertson spoke and introduced the concept of a "child/youth friendly communities" and sought the board's view on the idea.

   Moved: Kilmister / Robertson

   That Jo Robertson be thanked for her update.

   CARRIED

7. COMMITTEE REPORTS

   7.1. COMMITTEE REPORTS - TRANSPORT COMMITTEE, STATE HIGHWAY 20 WATERVIEW UPDATE

   Moved: Kilmister /Stanton

   1. That the report of the Senior Transport Planner entitled "State Highway 20 Waterview Update" and the corresponding resolutions of the Transport Committee regarding this report from its 11 June 2009 meeting be received.
   2. That the Board provides feedback and comments on the updated project prior to the final report to the Transport Committee in August 2009.

   CARRIED

   7.2. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, COMMUNITY AND RECREATION LEASE POLICY

   Moved: Kilmister / Cr Easte

   That the report of the Policy Analyst, Arts, Community and Recreation Policy entitled "Community and Recreation Lease Policy" and the corresponding resolutions of the Community Services Committee regarding this report from its 10 June 2009 meeting be received.

   CARRIED

   7.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PRECINCT PLANS

   The resolutions of the City Development Committee regarding the Future Planning Framework Precinct Plans was tabled at the meeting.

   [ATTACHMENT 7.3A]

   Moved: Kilmister / Stanton

   That the report of the Manager, Inner Isthmus entitled "Future Planning Framework Precinct Plans" and the corresponding resolutions of the City Development Committee regarding this report from its 11 June 2009 meeting be received.

   CARRIED

   7.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, IMPLEMENTATION OF THE SIGNS BYLAW FOR PRIVATE POSTER SITES

   The resolutions of the City Development Committee regarding the Implementation of the Signs Bylaw for Private Poster Sites was tabled at the meeting.

   [ATTACHMENT 7.4A]

   Moved: Kilmister / Robertson

   That the report of the Manager, Service Requests entitled "Implementation of the Signs Bylaw for Private Poster Sites" and the corresponding resolutions of the City Development Committee regarding this report from its 11 June 2009 meeting be received.

   CARRIED

   7.5. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, SIGNS BYLAW 2007 - REVIEW OF POSTER BOARDS

   The resolutions of the City Development Committee regarding the Signs Bylaw 2007 – Review of Poster Boards was tabled at the meeting.

   [ATTACHMENT 7.5A]

   Moved: Kilmister / Robertson

   That the report of the Senior Policy Analyst Urban Management entitled "Signs Bylaw 2007- Review of Poster Boards" and the corresponding resolutions of the City Development Committee regarding this report from its 11 June 2009 meeting be received.

   CARRIED

   7.6. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, WATERFRONT UPDATE INCLUDING WYNYARD QUARTER PRECINCT PLAN ONE APPROVAL

   The resolutions of the City Development Committee regarding the Waterfront Update including Wynyard Quarter Precinct Plan One Approval was tabled at the meeting.

   [ATTACHMENT 7.6A]

   Moved: Kilmister / Robertson

   That the report of the Waterfront Programme Manager entitled "Waterfront Update including Wynyard Quarter Precinct Plan 1 Approval" and the corresponding resolutions of the City Development Committee regarding this report from its 11 June 2009 meeting be received.

   CARRIED

8. CHAIRPERSON'S REPORT

   Moved: Kilmister / Robertson

   That the verbal report of the Chairperson regarding the following be received:

   • Regional Governance meetings
   • Council and Committee meetings
   • Community Board Chairs forum
   • Meeting with NZ Telecom regarding the Christmas tree in Victoria Park

   CARRIED

9. COUNCILLORS' REPORTS

   Moved: Kilmister / Robertson

   That the verbal report of Councillor Easte regarding the following be received:

   • Regional Governance
   • Auckland City Council submission on Super City - the power of community boards within this context
   • Windtree sculpture - possibility at Western Springs

   CARRIED

10. BOARD MEMBERS' REPORTS

    Moved: Kilmister /Robertson

    1. That the verbal report of Board member Kennaway regarding the following be received:
       • Phil Twyford meeting on Super City
       • Meeting with Jeremy Hubbard from MOTAT
    2. That the verbal report of Board member Stanton regarding the following be received:
       • Nikki Kaye's consultation on Super City
       • Sewage in Cox's Bay
    3. That the verbal report of Board member Robertson regarding child friendly communities be received:
    4. That the verbal report of Board member Stephenson regarding the following be received:
       • Grey Lynn Park meeting
       • Child Friendly community idea - council closing of the grounds

    CARRIED

11. GROUPS ACTIVITY REPORT

    Moved: Kilmister /Stanton

    That the activity reports and statistics for the month of May 2009 be received and that the libraries be commended for the quality of their reports.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:30 pm.