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Council member and meetings
Western Bays Community Board
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MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 15 JULY 2009 AT 6.30 PM
AT THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton  
  Cr Graeme Easte  
  Cr Greg Moyle, ED  

  1. Top APOLOGIES

    Moved: Cr Easte / Cr Moyle

    That the apology from Board member Stephenson for nonattendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister / Kennaway

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 17 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The following item of extraordinary business was introduced by the Democracy Advisor.

    3.1 TRAFINZ 2009 CONFERENCE FROM 6 SEPTEMBER TO 9 SEPTEMBER 2009

    Moved: Kilmister / Stanton

    That the Traffinz 2009 Conference paper be considered as an extraordinary item of business due to the early closing date for registration before 30 July 2009 and the Board will not be meeting again until 19 August 2009.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. DOG ACCESS TO BEACHES - MARY TAYLOR AND ANDREW BOGLE

    Mary Taylor, Andrew and Rosie Bogle spoke and expressed their views regarding off-leash dog access to the Pt Chevalier beach. They requested the board to consider the following:

    • withdraw their resolution (i) of its meeting held on 17 September 2008
    • reconsider the signs and their content to be more clear to the public
    • management and enforcement of dogs off leash
    • health issues for human beings when visiting the beach
    • dog's waste not being picked up by owners
    • beach is for recreational use
    • exclusion of dogs on the beach during summer
    • on leash dogs be allowed on the beach during winter

    Elizabeth Willson also spoke in support of dog off leash on the beach.

    Moved: Kilmister / Stanton

    1. That Mary Taylor, Andrew & Rosie Bogle, and Elizabeth Willson be thanked for their attendance and presentation.
    2. That a working party consisting of the Chairperson, Board member Stanton and Councillor Easte be convened to report back to the Board at its next meeting regarding the issues raised by the public forum speakers.

    CARRIED

    4.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE GREY LYNN FARMER'S MARKET - VINCENT DICKIE

    Vincent Dickie spoke to the Board in support of Grey Lynn Farmer's Market's discretionary funding application.

    Moved: Kilmister / Cr Moyle

    That Vincent Dickie be thanked for his attendance and presentation.

    CARRIED

    4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER HISTORY GROUP - JENNY WILTON

    Jenny Wilton spoke in support of the Point Chevalier History group's discretionary funding application.

    Moved: Kilmister / Kennaway

    That Jenny Wilton be thanked for her attendance and presentation.

    CARRIED

    4.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF RACHANA NATYALAYA - VIDYA VENUGOPALAN AND RATIKA RAI

    Vidya Venugopalan and Ratika Rai spoke in support of their group's discretionary funding application.

    [ATTACHMENT 4.4A]

    Moved: Kilmister / Cr Moyle

    That Vidya Venugopalan and Ratika Rai be thanked for their attendance and presentation.

    CARRIED

    4.5. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER COMBINED CHURCHES - DICK LANE and faye mcneil

    Dick Lane and Faye McNeil spoke in support of the Point Chevalier Combined Churches' discretionary funding application.

    Moved: Kilmister / Stanton

    That Dick Lane and Faye McNeil be thanked for their attendance and presentation.

    CARRIED

    4.6. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE EATING DIFFICULTIES EDUCATION NETWORK (EDEN) - MAREE BURNS

    Maree Burns spoke in support of the Eating Difficulties Education Network's discretionary funding application. She also advised that the network is now applying for only two thirds of the original cost of a multiple phone system as a new alternate quote has emerged.

    Moved: Kilmister / Cr Moyle

    That Maree Burns be thanked for her attendance and presentation.

    CARRIED

    4.7. TRAFFIC CALMING MEASURES IN GREY LYNN - PIPPA COOM, GREY LYNN 2030

    Pippa Coom of Grey Lynn 2030 addressed the Board on traffic calming measures in Grey Lynn following David Engwicht's recent visit to Auckland The visit was hosted by the council's Urban Design Group.

    Moved: Kilmister / Cr Moyle

    That Pippa Coom be thanked for her attendance and presentation.

    CARRIED

  5. Top 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING

    5.1. GUIDELINES FOR THE COMMUNITY BOARD DISCRETIONARY FUND 2009/ 2010

    Moved: Kilmister / Cr Easte

    That the guidelines for the Community Board Discretionary Fund 2009/2010 be received.

    CARRIED

    5.2. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - GREY LYNN FARMER'S MARKET

    Moved: Kilmister / Cr Moyle

    1. That the Board grants $2000 from its 2009/ 2010 Discretionary Funding budget to the Grey Lynn Farmer's Market to help fund the operational costs associated with starting the market.
    2. That the Grey Lynn Farmer's Market be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2000.

    CARRIED

    Note:The Board requests a partial or complete repayment of the grant by Grey Lynn Farmer's Market if excess funds become available.

    5.3. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - POINT CHEVALIER HISTORY GROUP

    Moved: Cr Moyle / Kennaway

    1. That the Board grants $1,000 from its 2009/ 2010 Discretionary Funding budget to the Point Chevalier History Group to help fund the operational costs of the group.
    2. That the Point Chevalier History Group be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,000.

    CARRIED

    5.4. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - RACHANA NATYALAYA

    [ATTACHMENT 5.4A]

    Moved: Cr Moyle/ Kilmister

    1. That the Board grants $1,000 from its 2009/ 2010 Discretionary Funding budget to Rachana Natyalaya towards the programme booklet for the group's classical Indian dance recital at Auckland Girls' Grammar School.
    2. That Rachana Natyalaya and the group be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1,000.
    3. That the Board suggests that Rachana Natyalaya make an application to the Eden/Albert Community Board.

    CARRIED

    5.5. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - POINT CHEVALIER COMBINED CHURCHES

    The Chairperson moved:

    1. That the Board grants $5,000 from its 2009/ 2010 Discretionary Funding budget to Point Chevalier Combined Churches to pay for the Carols @ Twilight Christmas event.

    Councillor Easte moved the following amendment by way of replacement:

    That the Board grants $4,000 from its 2009/ 2010 Discretionary Funding budget to Point Chevalier Combined Churches to pay for the Carols @ Twilight Christmas event.

    The amendment lapsed for a lack of seconder.

    Board member Robertson moved the following amendment by way of replacement seconded by Councillor Moyle:

    That the Board grants $2,500 from its 2009/ 2010 Discretionary Funding budget to Point Chevalier Combined Churches to pay for the Carols @ Twilight Christmas event.

    CARRIED

    The chairperson put the following substantive motion:

    1. That the Board grants $2,500 from its 2009/ 2010 Discretionary Funding budget to Point Chevalier Combined Churches to pay for the Carols @ Twilight Christmas event.
    2. That Point Chevalier Combined Churches be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2,500.

    CARRIED

    5.6. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - EATING DIFFICULTIES EDUCATION NETWORK (EDEN)

    Moved: Kilmister / Robertson

    1. That the Board grants $2,300 from its 2009/ 2010 Discretionary Funding budget to Eating Difficulties Education Network (EDEN) to fund the purchase of a multiple phone system.
    2. That Eating Difficulties Education Network (EDEN) be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2,300.

    CARRIED

    5.7. 2009/2010 REQUEST FOR WESTERN BAYS COMMUNITY BOARD DISCRETIONARY FUNDING - URBAN MAINLY MUSIC

    Moved: Kilmister / Cr Moyle

    1. That the Board grants $200 from its 2009/ 2010 Discretionary Funding budget to Urban Mainly Music to pay for a program that will provide children with an educationally enhancing environment.
    2. That Urban Mainly Music be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $200

    CARRIED

  6. Top FINANCIAL CONTRIBUTIONS UPDATE

    The report of the contributions coordinator dated 8 July 2009 and entitled "Financial Contributions Update" was tabled at the meeting.

    [ATTACHMENT 6A]

    Moved: Kilmister / Cr Easte

    1. That the information memorandum dated 8 July 2009 from the contribution coordinator entitled "Financial Contributions Update" be received.
    2. That the Board requests further clarification from the Manager of City Planning regarding the allocation of Western Bays financial contribution towards the Grey Lynn Park sandcarpet #3 and the Harbour Bridge park land acquisition.

    CARRIED

  7. Top CHILD FRIENDLY COMMUNITIES

    Board member Robertson made a presentation to the Board on Child Friendly Cities.

    [ATTACHMENT 7A]

    Moved: Kilmister/ Kennaway

    1. That Board member Robertson be thanked for her presentation.
    2. That the Board commence investigating ways in which the vision on child friendly communities may be implemented in the Western Bays community.

    CARRIED

  8. Top STATE HIGHWAY 20 (SH 20) WATERVIEW PROJECT

    Moved: Kilmister / Cr Easte

    That Board provide feedback on the SH20 waterview project prior to the Political Liaison Group.

    CARRIED

  9. Top SUBMISSION FROM WESTERN BAYS COMMUNITY BOARD, AUCKLAND CITY ON THE LOCAL GOVERNMENT AUCKLAND COUNCIL BILL

    Moved: Kilmister / Stanton

    That the submission from the Board on the Local Government Auckland Council Bill be received.

    CARRIED

  10. Top CHAIRPERSON'S REPORT - SLIPS EXTRA RESOURCE - SLIPS TEAM

    The chairperson tabled a copy of the memorandum from the Group Manager, Environmental Utility Planning.

    [ATTACHMENT 1A]

    Moved: Kilmister / Robertson

    1. That the verbal report of the Chairperson regarding the following be received:
      • Update on the Chairperson's meeting
      • Funding for extra resource in the SLIPs team from the Community Board's SLIPS funding account.
    2. That the Board notes with concern and objects to the intention to fund additional human resource personnel from the Board's SLIPs budget and questions the validity of the actions taken against the SLIPS criteria.
    3. That resolution B be forwarded to all community boards for their information.

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Councillor Easte spoke to the tabled document with regards to the Victoria Park Tunnel portal.

    [ATTACHMENT 11A]

    Moved: Kilmister / Robertson

    1. That the verbal report of Councillor Easte regarding the Victoria park tunnel be received.
    2. That the verbal report of Councillor Moyle regarding the following be received:
      • attendance at the Government's announcement of the Victoria park tunnel
      • SLIPs - Victoria Park playground barriers
      • Sarsfield reserve planting
      • Seddon Fields parking at Meola Road
      • MOTAT Filmore transfer station site

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister / Robertson

    1. That the verbal report of Board member Kennaway regarding the following be received:
      • Meeting with community constables and extending liquor bans
      • Visit to Chris Knox with flowers from the board
    2. That the verbal report of Board member Stanton regarding the following be received:
      • Green roof
      • SLIPs tour
      • Meeting with Nikki Kaye
      • Traffic Spokesperson Forum
      • Rugby World Cup Walk
      • Lunchtime Learning
      • Consultation about speed bumps about Warnock Street
      • Tawariki Street application

    CARRIED

  13. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister / Robertson

    That the reports requested/ pending list be received.

    CARRIED

  14. Top GROUPS ACTIVITY REPORT

    Moved: Kilmister / Robertson

    That the activity reports and statistics for the month of June 2009 be received.

    CARRIED

  15. TopTRAFINZ 2009 CONFERENCE FROM 6 TO 10 SEPTEMBER 2009

    Information regarding the Trafinz conference was tabled at the meeting.

    [ATTACHMENT 15A]

    That the Board delegates Board member Stanton to attend the Trafinz conference on its behalf and that the related costs and expenses be taken from the Elected Representative training budget.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:37 pm.