Skip navigation
Council member and meetings
Western Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 19 AUGUST 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Miss Kate Stanton  
  Cr Graeme Easte  
  Cr Greg Moyle, ED  

  1. Top APOLOGIES

    Moved: Kilmister/Easte

    That the apologies of Board members Robertson and Stephenson for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister/Moyle

    That the minutes of the Western Bays community board meeting held on Tuesday, 15 July 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    The chairperson welcomed visitor, Mr Hiroshi Yoshikawa, Leader of Kashiwa - Greens Party and Assembly member of Chiba Prefecture in Japan, and invited him to remain for the meeting.

  4. Top PUBLIC FORUM

    4.1 FUNDING APPLICATION - GREATER PONSONBY BUSINESS DIRECTORY - JOHN ELLIOTT

    John Elliott spoke to his tabled submission and sought funding from the Board for a half page advertisement in the Greater Ponsonby Business Director.

    [ATTACHMENT 4.1

    Moved: Kilmister/Moyle

    That John Elliott be thanked for his presentation regarding funding for an ad in the Greater Ponsonby Business Directory.

    CARRIED

  5. Top AUCKLAND REGION FIRE SERVICE PRESENTATION

    Brian Butt and Brian Edwards from the New Zealand Fire Service provided an overview of proposed changes to the Fire Service across the Auckland region and advised that a number of inefficiencies within the western area of the city are currently being addressed. Data showing coverage from existing stations was also discussed.

    [ATTACHMENT 5]

    Moved: Kilmister/Stanton

    That Brian Butt, Fire Region Manager, Auckland Fire Region, and Brian Edwards, Fire Area Manager, Auckland City, be thanked for their presentation.

    CARRIED

  6. Top PONSONBY PARKING PRESENTATION

    Steven Mackenzie and Scott Ebbett outlined some of the changes that council's parking group has recently gone through and discussed the results of a parking study recently carried out in Ponsonby.

    [ATTACHMENT 6]

    Moved: Kilmister/Stanton

    That Steve Mackenzie, Acting Design Manager, Transport Parking and Scott Ebbett, Parking Design Team Leader, On-Street Parking, be thanked for their presentation regarding parking in Ponsonby.

    CARRIED

  7. Top FUTURE PLANNING FRAMEWORK AND WESTERN BAYS AREA PLAN - KEY THEMES AND CHANGES

    Moved: Easte/Kilmister

    1. That the report of the Senior Planner, Inner Isthmus, dated 4 August 2009 be received.
    2. That the Western Bays Community Board recommends that the Gables site not be included in the Local Centre Zone on Jervois Road and that its underlying zoning be residential - the same as abutting properties.
    1. That Michelle Hewitt and Bruce Young be thanked for their attendance.

    CARRIED

  8. Top CITY EVENTS ANNUAL REPORT

    Joanne Perry spoke to her visual presentation regarding the Rugby World Cup and answered questions from the Board.

    [ATTACHMENT 8]

    Moved: Kilmister/Stanton

    1. That the report of the Manager, Event and Film Operations, dated 29 June 2009 be received.
    2. That Wendy Wilson, Team Leader, Event and Film Operations, and Joanne Perry, Programme manager stakeholder communications, Major Events, be thanked for their attendance.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATIONS

    Moved: Kilmister/Stanton

    That a working party of Councillor Easte, the Board chairperson and Board Members Stanton and Stephenson be delegated to prepare a process for allocation of the Board's discretionary funding budget.

    CARRIED

    9.1. FUNDING APPLICATION - THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)

    Moved:Kilmister/Moyle

    1. That the discretionary funding application from the Royal NZ Air Force Association be received.
    2. That the Board approves the allocation of an amount of $300 from its 2009/2010 discretionary funding budget to The Royal NZ Air Force Association towards the Air Force Commemoration Day Parade.
    3. That the Royal NZ Air Force Association provide an accountability statement to the Board following the expenditure of the grant of $300.

    CARRIED

    9.2. FUNDING APPLICATION - 16TH AUCKLAND GIRLS' BRIGADE COMPANY

    Moved: Kilmister/Moyle

    1. That the discretionary funding application from the 16th Auckland Girls' Brigade Company be received.
    2. That the Board approves the allocation of an amount of $500 to the 16th Auckland Girls' Brigade Company from its 2009/2010 discretionary funding budget towards leadership training courses.
    3. That the 16th Auckland Girls' Brigade Company provide an accountability statement to the Board following the expenditure of the grant of $500.

    CARRIED

    9.3. FUNDING APPLICATION - GREATER PONSONBY BUSINESS DIRECTORY

    Moved: Klmister/Moyle

    1. That the discretionary funding application from the Greater Ponsonby Business Directory be received.
    2. That the Board approves the allocation of an amount of $625 from its 2009/2010 discretionary funding budget to the Greater Ponsonby Business Directory towards advertising of the Board in the directory.
    3. That the Greater Ponsonby Business Directory provide an accountability statement to the Board following the expenditure of the grant of $625.

    CARRIED

    9.4. FUNDING APPLICATION - ST COLUMBA COMMUNTIY CENTRE

    Moved: Kilmister/Moyle

    That the discretionary funding application from the St Columba Community Centre be deferred until the Board's September 2009 meeting, pending a report from the chairperson on the outcome of his discussions with the community centre management.

    CARRIED

    9.5. FUNDING APPLICATION - THE AUCKLAND WOMEN'S CENTRE INC

    Moved: Kilmister/Stanton

    1. That the discretionary funding application from the Auckland Women's Centre be received.
    2. That the Board approves the allocation of an amount of up to $400 from its 2009/2010 discretionary funding budget to the Auckland Women's Centre towards purchase of a colour printer, this funding to be disbursed following the outcome of Board Member Stanton's discussions with the Auckland Women's Centre.
    3. That the Auckland Women's Centre provide an accountability statement to the Board following the expenditure of the grant of $400.

    CARRIED

    9.6. FUNDING APPLICATION - YOUTHLINE AUCKLAND

    Moved: Kilmister/Stanton

    1. That the discretionary funding application from Youthline Auckland be received.
    2. That the Board notes the good work that Youthline undertakes in Auckland city, however considers that the discretionary funding application is not specific to the Western Bays ward and refers Youthline to council's Community Group Assistance Fund.

    CARRIED

  10. Top SLIPS PROGRAMME UPDATE - AUGUST 2009

    Moved: Kilmister/Stanton

    That the report of the SLIPs Programme Leader dated 7 August 2009 be received.

    CARRIED

  11. Top SLIPS DECISION REPORT

    Moved: Kilmster/Stanton

    1. That the report of the SLIPs Portfolio Leader dated 7 August 2009 be received.
    2. That the Board allocates a scoping budget to the following projects so that they can proceed to be scoped by council officers:
    Project Indicative budget Spokesperson
    Cox's Bay Reserve weed control, revegetation and community planting Up to $1,000 [refer resolution C] Kate Stanton
    Grey Lynn Park basketball hoops Up to $1,000 Bruce Kilmister/Paul Stephenson
    1. That the SLIPs Portfolio Leader be advised that a report on Cox's Bay Reserve weed control and revegetation was prepared a number of years ago and the need for this proposal to be scoped is questionable.
    2. That the Board allocates budgets to the following projects:
    Project Amount
    Western Park - surface drainage $25,720
    Cox's Bay cricket nets $47,490
    Jaggers Bush and Seddon Fields bridge phase 1 $26,704
    Ponsonby Pocket Park additional funding $73,586
    1. That the Board deletes the Seddon Fields Cricket Pitch and Nets proposal from the projects pending list.
    2. That the Board requests that the following projects be put on a pending list for future consideration, and that any funding provisionally allocated be deleted:
      • Richmond Road pedestrian refuge phase 2 physical construction
      • Landscape upgrade for Salisbury Reserve phases 1 and 2
      • Rose Road pocket park development phases 1 and 2
      • Hawke Sea Souts Grant
    3. That the Board seeks clarification on funding for multi-year projects that may run beyond 2010.

    CARRIED

  12. Top USE OF COMMUNITY BOARD'S BUDGET FOR ADDITIONAL SLIPS RESOURCE

    Moved: Kilmister/Stanton

    1. That the resolution from the City Development Committee meeting held on 13 August 2009 be received.
    2. That the Board notes that the General Manager, City Development, will report to the appropriate committee on alternative funding options (other than from the collective Community Boards SLIPS budgets) for an additional staff member within the SLIPs programme.

    CARRIED

  13. Top CONSULTATION ON CHANGES TO THE DOG BYLAW

    Moved: Kilmister/Stanton

    That the Board endorses the working party's feedback on changes to the Dog Control policy.

    CARRIED

  14. Top RELOCATION OF THE TELECOM CHRISTMAS TREE FROM VICTORIA PARK TO WESTERN PARK

    Moved: Kilmister/Stanton

    1. That the Board endorses the relocation of the Telecom Christmas Tree from Victoria Park to the Ponsonby Road end of Western Park.
    2. That the Board agrees, in principle, to provide SLIPs funding as a grant to Telecom towards resource consent costs up to a maximum of $2,000, noting that the Ponsonby Business Association will also make a significant contribution to the costs.

    CARRIED

  15. Top SECURITY GRANT FOR MAINSTREETS AND BUSINESS IMPROVEMENT DISTRICTS

    Moved: Kilmister/Stanton

    That the report and resolutions of the City Development committee be received.

    CARRIED

  16. Top GREAT URBAN RIDES IN AUCKLAND

    The report of the Senior Transport Planner was circulated prior to the meeting.

    [ATTACHMENT 16]

    Moved: Kilmister/Moyle

    That the report of the Senior Transport Planner dated 28 July 2009 be received.

    CARRIED

  17. Top COMMUNITY BOARD TRAINING BUDGET

    Moved: Kilmister/Moyle

    That the memorandum of the Group Manager, Democracy Services, dated 30 July 2009 be received.

    CARRIED

  18. Top SPEED LIMIT REDUCTION ON PONSONBY ROAD

    Moved: Kilmister/Moyle

    That the report and resolutions of the Transport committee be received.

    CARRIED

  19. Top COLLAPSE OF HOARDING BOARDS ON PONSONBY ROAD

    Moved: Kilmister/Stanton

    That the Group Manager, Auckland City Environments:

    1. be advised of the Board's concern that the resource consent for a billboard on the Allens Callendar site on Ponsonby Road was initially issued on a temporary basis until the site was redeveloped, however it appears that the structures have now become permanent without any redevelopment of the site having occurred; and
    2. that in the interests of public safety, the Board requests that approval not be given to the re-erection of any billboards on this site.

    CARRIED

  20. Top VICTORIA PARK SKATEPARK TOILET REMOVAL

    Moved: Kilmister/Easte

    1. That the memorandum of the chairperson dated 4 August 2009 be received.
    2. That the Board requests that Transit consult with the Board on any remedial works for public use of Victoria Park.

    CARRIED

  21. Top GRANT OF GENERAL USE LEASE FOR PREMISES AT 10 WEST END ROAD, HERNE BAY - BAYFIELD PARK

    Moved: Kilmister/Easte

    That the report and resolutions of the Arts, Culture and Recreation committee be received.

    CARRIED

  22. Top REDUCING COUNCIL TRANSPORT SIGN CLUTTER FROM FOOTPATHS

    Moved: Kilmister/Kennaway

    That the resolutions of the City Development Committee be received and are supported by the Western Bays Community Board.

    CARRIED

  23. Top CORRESPONDENCE RECEIVED

    23.1. CORRESPONDENCE RECEIVED - POINT CHEVALIER COMBINED CHURCHES, THANK YOU LETTER

    Moved:Kilmister/Moyle

    That the correspondence from the Point Chevalier Combined Churches be received.

    CARRIED

    23.2. CORRESPONDENCE RECEIVED - EATING DIFFICULTIES EDUCATION NETWORK, THANK YOU LETTER

    Moved:Kilmister/Moyle

    That the correspondence from the Eating Difficulties Education Network be received.

    CARRIED

  24. Top CHAIRPERSON'S REPORT

    There was no report.

  25. Top COUNCILLORS' REPORTS

    Moved: Klmister/Stanton

    1. That the verbal report of Councillor Moyle regarding the following be received:
      • Salisbury Reserve works
      • Victoria Park barriers
      • Western springs parking
      • Coyle Park playground
    2. That the verbal report of Councillor Easte regarding the following be received:
      • Soho development - safety and perimeter fences and retaining walls risk
      • Review and consultation of bus services on the Auckland isthmus underway
      • Fincon report update

    CARRIED

  26. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/Moyle

    1. That the verbal report of Board Member Kennaway regarding the following be received:
      • Attended Cox's Bay Advisory Group
      • Attendance at the launch of Western Springs College's school travel plan
    2. That the tabled report of Board member Stanton be received:

    CARRIED

    [ATTACHMENT 26]

  27. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister/Moyle

    That the reports requested/pending be received.

    CARRIED

  28. Top GROUP ACTIVITY REPORTS

    Moved: Kilmister/Moyle

    That the group activity reports for the month of July 2009 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed 9.36 pm.