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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 16 SEPTEMBER 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Kilmister / Cr Moyle

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 19 August 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. 180 MEOLA ROAD, PT CHEVALIER CLUB ROOMS EXPANSION PROJECT, WESTERN SPRINGS ASSOCIATED FOOTBALL CLUB

   Representatives of the Western Springs Associated Football Club introduced the club to the Board and informed the Board that the club is looking for funding through the Facilities Partnership Program to pay for extension of their club facilities.

   Moved: Kilmister./ Cr Moyle

   1. That Willie Sellar, Chairman, Paul Rutland, Club Manager and Keith Maddison, Building Committee member of the Western Springs Associated Football Club be thanked for their attendance and presentation.
   2. That the Board endorses and supports the club's application to the Facilities Partnership Program to expand their club facilities.

   CARRIED

   Items 4.2, 4.3 and 4.5 were taken together at this point.

   4.2. ROAD BERM ISSUES ON EDGARS ROAD, TIM JONES

   4.3. ROAD BERM ISSUES ON EDGARS ROAD, PIP COBCROFT

   4.5. ROAD BERM ISSUES ON EDGARS ROAD, JAN EGGLETON

   Tim Jones, Pip Cobcroft and Jan Eggleton spoke to the Board about their concerns for Edgars Road.

   The representatives tabled a petition containing 32 signatures concerning the fences at 13 and 19 encroaching onto Auckland City Council land. The petition is as follows:

   "We, the undersigned, neighbours and residents of Edgars Road, Cox's Bay request that the Western Bays Community Board recommend to the Auckland City Council, Transport Committee that the land identified as the "berm" in front of properties between No. 11 and No. 23 Edgars Road becomes available for disposal i.e., available for either License to Occupy or for purchase

   There are six properties directly affected in total.

   Our reasons in support of this are that there has been:

   • Longstanding acceptance by ACC of one fence encroachment and planting (18 years)
   • Longstanding planting and maintenance of the berms by all property owners
   • Longstanding payment of costs associated with maintenance and beautification of the berm areas - up to 27 years for one owner.
   • No complaints have been made over this time by any neighbours in regard to long standing use of the land by residents. However, one complaint was made to Council recently in regard to recent fence erection at No 19 Edgar's Rd. This appears to have been the catalyst for Council action.
   • The existence of various arrangements/ options already in place with Council for residents' use of berm in adjacent Regina Street:
   • Some owners have had the option to purchase the land (and have done so); -
   • Some owners have an informal arrangement with council to use the land at no cost;
   • Some owners have a formal arrangement with council to use the land at an annual cost (invoiced by council).
   • No evident rational for "future works". Transport Officers have responded to residents' question as to future use only as "Auckland is growing at a rapid site" and have not been clear about what future works might be envisaged.
   • Another issue raised by the Transport Officers was that the Council had to ensure that there was sufficient green space within the city. We note that Cox's Bay and associated parks provide significant green space within the proximity of one street (Cox's Bay and associated parks)

   [ATTACHMENT 4.2A]

   Moved: Kilmister / Cr Moyle

   1. That Tim Jones, Pip Cobcroft and Jan Eggleton be thanked for their attendance and presentation.
   2. That council officers be requested to report back to the Board on encroachment issues at 13 and 19 Edgars Road, Westmere.
   3. The Board notes that there are other areas of concern regarding encroachment issues in the ward.

   CARRIED

   4.4. DISCRETIONARY FUNDING APPLICATION OF GREY LYNN 2030: TRANSITION COMMUNITY - PIPPA COOM AND SUZANNE KENDRICK

   Pippa Coom and Suzanne Kendrick spoke to the Board in support of Grey Lynn 2030, Transition Community's discretionary funding application.

   [ATTACHMENT 4.4A]

   Moved: Kilmister / Stanton

   That Pippa Coom and Suzanne Kendrick of the Grey Lynn 2030 Transition Community be thanked for their attendance and presentation.

   CARRIED

   Items 8, 7, 6, 9 and 10 were taken at this point.

5. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF GREY LYNN 2030: TRANSITION COMMUNITY

   Moved: Kilmister / Robertson

   1. That the discretionary funding application of the Grey Lynn 2030: Transition Community be received.
   2. That the Board grants $920 from its 2009/ 2010 Discretionary Funding budget to the Grey Lynn 2030: Transition Community to help fund the operational costs associated with establishing the organisation covering logo design, web design, poster and printing banner.
   3. That the Grey Lynn 2030: Transition Community be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $920.

   CARRIED

   5.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF AUCKLAND OLD FOLKS ASSOCIATION

   Moved: Kilmister

   1. That the discretionary funding application of the Auckland Old Folks Association be received.
   2. That the Board grants $700 from its 2009/ 2010 Discretionary Funding budget to the Auckland Old Folks Association to help fund the operational costs of a community social event as a contribution to the heritage festival and the day of the elderly.

   The motion was LOST for a want of a seconder.

   5.3. COLLEGE TEXTBOOK AWARDS

   Moved: Kilmister / Cr Moyle

   That the Board allocates $1,600 from its 2009/2010 Discretionary Funding budget towards the Board's annual college textbook awards, to be equally distributed between St Pauls College, St Marys College, Western Springs College and Auckland Girls Grammar.

   CARRIED

   5.4. PONSONBY BUSINESS DIRECTORY

   Moved: Kilmister / Stanton

   That the Board allocates $78.13 from its 2009/2010 Discretionary Funding budget to the Ponsonby Business Directory to pay for the GST portion of the Board's advertisement on the directory.

   CARRIED

6. SCOPE OF ROAD MAINTENANCE WORKS UPDATE, SIMON MITCHELL, THE AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

   Simon Mitchell of the Auckland Road Maintenance Alliance updated the board on its works and programmes and answered questions from the Board with respect to work that they have done.

   [ATTACHMENT 6A]

   Moved: Kilmister / Cr Easte

   1. That Simon Mitchell of the Auckland Road Maintenance Alliance be thanked for his attendance and presentation.
   2. That Auckland Road Maintenance Alliance be thanked for updating the board on programmes and that they be invited to attend and update the board every six month.

   CARRIED

7. VICTORIA PARK TUNNEL UPDATE, DARREN UTTING AND DAMIEN MCGAHAN, VICTORIA PARK ALLIANCE

   The Victoria Park Alliance team gave a power point presentation on the Victoria Tunnel project.

   [ATTACHMENT 7A]

   Moved: Kilmister / Cr Moyle

   That Darren Utting and Damien McGahan of the Victoria Park Alliance be thanked for their attendance and presentation.

   CARRIED

8. NORTHWESTERN MOTORWAY (SH16) ST LUKES TO WESTGATE IMPROVEMENTS - PAUL GLUCINA, SENIOR TRANSPORT PLANNER AND CLIVE fUHR, PRINCIPAL PROJECT MANAGER, WESTERN RING ROUTE, NEW ZEALAND TRANSPORT AGENCY (NZTA)

   NZTA representatives presented a power point presentation and updated the board on the SH16 St Lukes to Westgate improvements.

   [ATTACHMENT 8A]

   Moved: Kilmister / Kennaway

   That Paul Glucina, Senior Transport Planner and Clive Fuhr, Principal Project Manager, Western Ring Route of the NZTA be thanked for their attendance and presentation.

   CARRIED

9. PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY

   Moved: Kilmister /Cr Moyle

   That the Board convene a working party consisting of Board members Cr Moyle, Chairperson and Cr Easte be convened to formulate and submit feedback to the draft liquor licensing policy on the Board's behalf before 7 October 2009.

   CARRIED

10. THE DEVELOPMENT OF STREET TRADING POLICIES

    Moved: Kilmister / Cr Moyle

    That a working party consisting of Cr Moyle, Chairperson and Cr Easte be convened to formulate and submit feedback to the development of street trading policies on behalf of the Board before 23 September 2009.

    CARRIED

11. GUIDELINES FOR THE ALLOCATION OF DISCRETIONARY FUNDING BY THE WESTERN BAYS COMMUNITY BOARD

    Moved: Kilmister / Stanton

    1. That the memorandum from the working party dated 8 September 2009 on guidelines for the allocation of discretionary funding be received.
    2. That the Board accepts the recommendation in the guidelines and will award up to $2,500 per discretionary funding application and up to $3,000 in total per meeting as a general guideline.

    CARRIED

12. CORRESPONDENCE RECEIVED, THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION INC., THANK YOU LETTER

    Moved: Kilmister / Stanton

    That the correspondence from The Royal New Zealand Air Force Association be received.

    CARRIED

13. CHAIRPERSON'S REPORT

    Moved: Kilmister / Cr Moyle

    That the verbal report of the Chairperson regarding the following be received:

    • Update on SLIPS budget for an additional resource person
    • Edgars Road road berm issues
    • Attendance at committee meetings

    CARRIED

14. COUNCILLORS' REPORTS

    Moved: Kilmister / Cr Moyle

    1. That the verbal report of Councillor Easte regarding the following be received:
       • ARTA's consultation on buses
       • Regional Council Transport Committee's signoff on the consultation of RLTS
    2. That the verbal report of Councillor Moyle regarding the following be received:
       • Cricket nets at Seddon Fields
       • Planting trees in Salisbury Reserve
       • Western Springs Fields
       • West End Road - Cox Bay Tennis Club
       • NZTA meetings about Victoria Skatepark

    CARRIED

15. BOARD MEMBERS' REPORTS

    Moved: Kilmister / Cr Moyle

    1. That the verbal report of Board member Kennaway regarding the following be received:
       • Tenants Club meeting
       • Opening of the red gates in Queen's Wharf
    2. That the verbal report of Board member Stanton regarding the following be received:
       • Trafinz conference
       • Constituent meeting regarding a resource consent
    3. That the verbal report of Board member Robertson regarding the following be received:
       • Elephants at Auckland Zoo
       • Update on transport options from North American/ European trip
    4. That the verbal report of Board member Stephenson regarding the following be received:
       • Arch hill Bike Trail
       • Complaints about café on Richmond Road
    5. That officers be invited to attend or update the Western Bays Community Board on the status, design and a programme for the Arch Hill Mountain Track.

    CARRIED

16. REPORTS REQUESTED/PENDING

    Moved: Kilmister / Robertson

    That the reports requested/ pending list be received.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Kilmister / Stephenson

    That the group activity reports for the month of August 2009 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:32 pm.