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Council member and meetings
Western Bays Community Board
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MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 21 OCTOBER 2009 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Ms Jo Robertson [until 9pm, item 17
From 9.02pm, item 18]
  Miss Kate Stanton  
  Mr Paul Stephenson  
  Cr Graeme Easte [until 9.14pm, item 20
From 9.16pm, item 20]
  Cr Greg Moyle, ED  

  1. Top APOLOGIES

    Moved: Kilmister/Stanton

    That apologies from Board member Kennaway for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kilmister/Moyle

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 16 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1. discretionary funding application of the old homestead community house incorporated

    Moved: Kilmister/Cr Easte

    That the discretionary funding application from The Old Homestead Community House Incorporated be discussed as item 24 of the agenda for the reason that the funding is needed to undertake emergency repair work on a heritage protected magnolia tree at the premise.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SPORT AUCKLAND'S WORK IN COMMUNITY – PAULA BROWNING, SPORT AUCKLAND

    Paul Browning gave a presentation regarding Sport Auckland's work in the Western Bay Community Board area, and tabled information regarding this.

    [ATTACHMENT 4.1A]

    Moved: Kilmister/Stanton

    That Paula Browning be thanked for her attendance and presentation.

    CARRIED

    4.2. FOOTPATH ON FRANKLIN ROAD AND ROAD SURFACE BETWEEN ENGLAND STREET AND MIDDLE STREET – DECLAN GRAHAM

    Declan Graham tabled information and photographs regarding the footpath and road surface on Franklin Road, and spoke to it.

    [ATTACHMENT 4.2A]

    Moved: Kilmister/Stanton

    1. That Declan Graham be thanked for his attendance and presentation.
    2. That the Board's Transport spokesperson investigate with council officers an immediate solution for Franklin Road footpath and road surface between England Street and Middle Street.

    CARRIED

    4.3. DISCRETIONARY FUNDING APPLICATION OF WESTMERE KINDERGARTEN – HOTEPA MORGAN, WESTMERE KINDERGARTEN

    Hotepa Morgan spoke in support of Westmere Kindergarten's discretionary funding application.

    Moved: Kilmister/Stephenson

    That Hotepa Morgan be thanked for her attendance and presentation.

    CARRIED

    4.4. TASTE OF AUCKLAND – ROB ELIOTT, TASTE OF AUCKLAND

    Rob Eliott spoke in support of the Taste of Auckland event report and answered questions from the Board.

    Moved: Kilmister/Moyle

    That Rob Eliott be thanked for his attendance and presentation.

    CARRIED

    4.5. DISCRETIONARY FUNDING APPLICATION OF THE OLD HOMESTEAD COMMUNITY HOUSE INCORPORATED – ROGER V. JONES, THE OLD HOMESTEAD COMMUNITY HOUSE INCORPORATED

    Roger Jones spoke in support of the Old Homestead's discretionary funding application.

    Moved: Kilmister/Moyle

    That Roger Jones be thanked for his attendance and presentation.

    CARRIED

  5. Top ARCH HILL MOUNTAIN BIKE TRAIL PROJECT – GREG HANNAH, PROGRAMME MANAGER, AND MARK BOWATER, MANAGER, PARKS SERVICES

    Mark Bowater and Greg Hannah made a presentation to the Board which was tabled at the meeting.

    [ATTACHMENT 5A]

    Moved: Kilmister/Moyle

    That the programme manager and manager, Parks Services, be thanked for their attendance and presentation.

    CARRIED

    Items 9.1, 9.2 and then 24 were taken at this point.

  6. Top PARKING CHARGES, PONSONBY

    This item was withdrawn.

  7. Top FEEDBACK FOR EXTENDING PAY AND DISPLAY PARKING TO 10PM

    That it be recommended to the Transport Committee that the Western Bays Community Board does not support extending pay and display parking to 10pm in the Western Bays ward.

    CARRIED

  8. Top WESTERN SPRINGS SPEEDWAY NOISE MANAGEMENT PLAN

    Moved: Kilmister/Stanton

    That the report of the manager, recreation services, dated 7 October 2009 regarding the Western Springs Speedway Noise Management Plan be received.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATIONS

    9.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF WESTMERE KINDERGARTEN

    Moved: Kilmister/Robertston

    1. That the discretionary funding application from the Westmere Kindergarten be received.
    2. That the Western Bays Community Board grants $1,000.00 from its 2009/2010 Discretionary Funding budget to the Westmere Kindergarten to help fund a drinking fountain.
    3. That the Westmere Kindergarten be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $1,000.00.

    CARRIED

    9.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF ST COLUMBA COMMUNITY CENTRE

    Moved: Kilmister/Moyle

    1. That the discretionary funding application from the St Columba Community Centre be received.
    2. That the Board grants $794.00 from its 2009/ 2010 Discretionary Funding budget to the St Columba Community Centre towards resealing the centre's roof.
    3. That the St Columba Community Centre be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $794.00.

    CARRIED

  10. Top WESTERN BAYS AREA PLAN, GABLES RESTAURANT AND BAR

    The report of the senior planner inner isthmus was tabled at the meeting.

    [ATTACHMENT 10A]

    Moved: Kilmister/Stanton

    That the information memorandum of the senior planner inner isthmus regarding the Gables Restaurant and Bar, Western Bays Area Plan dated 14 October 2009 be received.

    CARRIED

  11. Top PT CHEVALIER/ WESTERN SPRINGS PRECINCT PLAN – COMMUNITY REFERENCE GROUP

    Moved: Kilmister/Stephenson

    That the Board nominates the chairperson Bruce Kilmister and board member Leigh Kennaway as representatives to the Community Reference Group for the Pt Chevalier/ Western Springs Precinct Plan.

    CARRIED

  12. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS OCTOBER 2009

    Moved: Kilmister/Easte

    1. That the memorandum of the SLIPs project portfolio leader, dated 12 October be received.
    2. That the Western Bays Community Board recommends that the following new proposals from stage 2 be proceed for vetting by relevant council officers and that the spokespersons be allocated as follows:

    Project Name Spokesperson
    Art Station Air Conditioning B Kilmister
    Meola Creek Restoration Project L Kennaway / G Easte
    Ponsonby Community Centre Kitchen Upgrade B Kilmister
    Western Springs Lakeside Park New BBQs L Kennaway / G Moyle
    Western Springs Lakeside Re-vegetation G Moyle / L Kennaway

    1. That the Board allocates the following spokespersons to these new proposals in stage 3.

    Project Name Spokesperson
    Cox's Bay Additional Cricket Nets - (formerly Walker Park Cricket Nets) P Stephenson
    Coyle Park Inclusive Playground Contribution B Kilmister / G Moyle / L Kennaway
    Grey Lynn Cycle Racks K Stanton
    Moa Road Pedestrian Safety B Kilmister/G Moyle
    Western Park Tree Plaques G Easte / B Kilmister

    1. That the Board delegates authority to the spokespersons designated in the above resolutions C and D to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Board allocates scoping budgets to the following proposals on the stage 2 scoping list so that proposals can proceed to be scoped.

    Project Name
    Art Station Air Conditioning
    Meola Creek Restoration Project
    Ponsonby Community Centre Kitchen Upgrade
    Western Springs Lakeside Park New BBQs – Power outlets need to be considered with the project
    Western Springs Lakeside Re-vegetation

    1. That the Board notes the following pending project proposals and their status when allocating funding:

    Pre-Scoping

    Bangor Street Car Park Stage 1 Survey, Design and Consents

    Bangor Street Car Park Stage 2 Physical works

    Christmas Tree Grant

    Ponsonby Road Community Notice Boards (Phase 2 - implementation)

    Western Park Tree Walk Brochure/ Map

    Western Springs Pine Forest plan
    Scoping

    Cox's Bay Reserve Weed Eradication, Re-vegetation and Community Planting Stage 6 2009/ 2010

    Point Chevalier/Westmere Harbour Access

    Three Lamps Reinstatement

    Western Bays Local Community Identity Project

    1. That the Board requests that the following proposals be deleted as it does not intend to take them forward.

    Project Name
    Walker Park Cricket nets proposal
    Grey Lynn Park Basketball Hoops proposal

    1. That the Board requests that the scoping allocation of $1,000 for the Cox's Bay Reserve Weed Eradication, Re-vegetation and Community Planting stage 6 (2009/10) proposal be returned to the Board.
    2. That the Board allocates a budget of $18,480 (capex) for the implementation of the Cox's Bay Additional Cricket Nets proposal.
    3. That the Board allocate a budget of $50,000 (capex) for the Coyle Park Inclusive Playground contribution.
    4. That the Board allocates a budget of $26,000 (capex) for the implementation of the Grey Lynn Cycle Racks proposal.
    5. That the Board allocates a budget of $35,841 (capex) and $2,100 (opex) for the implementation of the Moa Road Pedestrian Safety proposal.
    6. That the Board allocates a budget of $12,807 (capex) and $295 (opex) for the implementation of the Western Park Tree Plaques proposal.
    7. That the Board allocates an additional budget of $1,536 (capex) for the implementation of the Victoria Park Playground fencing project.

    CARRIED

  13. Top SUBMISSION TO THE DRAFT STREET TRADING (OUTDOOR DINING) POLICY

    Moved: Kilmister/Easte

    That the Western Bays Community Board's submission to the council's draft street trading (outdoor dining) policy dated 22 September 2009 be received.

    CARRIED

  14. Top SUBMISSION TO THE DRAFT LIQUOR LICENSING POLICY

    Moved: Kilmister/Stanton

    That the Board's submission to the council's draft liquor licensing policy dated 8 October 2009 be received.

    CARRIED

  15. Top COMMUNITY BOARD CHRISTMAS FUNCTION

    Moved: Kilmister/Moyle

    That the Board delegates responsibility to the chairperson Kilmister and board member Stanton to form a working party to determine and make arrangements for the Board's Christmas function.

    CARRIED

  16. Top COMMITTEE AND COMMUNITY BOARD REPORT(S)

    16.1. COMMITTEE AND COMMUNITY BOARD REPORT(S) – ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT, ARTS, COMMUNITY AND RECREATION DIVISION

    Moved: Kilmister/Moyle

    That the report of the acting manager, Business Development and Support on the quarterly report of the Arts Community and Recreation Division and the corresponding resolutions of the Arts, Culture and Recreation Committee from its meeting held on 14 October 2009 be received.

    CARRIED

    16.2. COMMITTEE AND COMMUNITY BOARD REPORT(S) – REGIONAL GOVERNANCE COMMITTEE, REGIONAL GOVERNANCE UPDATE

    Moved: Kilmister/Moyle

    That the report of the strategic analyst on regional governance and the corresponding resolutions of the Regional Governance Committee meeting held on 13 October 2009 be received.

    CARRIED

    16.3. COMMITTEE AND COMMUNITY BOARD REPORT(S) – REGIONAL GOVERNANCE COMMITTEE, WATERFRONT GOVERNANCE AND DELIVERY OPTIONS

    Moved: Kilmister/Moyle

    That the report of the strategy advisor and the senior strategy analyst regarding waterfront governance and delivery options and the corresponding resolutions of the Regional Governance Committee meeting held on 13 October 2009 be received.

    CARRIED

    16.4. COMMITTEE AND COMMUNITY BOARD REPORT(S) – REGIONAL GOVERNANCE COMMITTEE, LOCAL BOARDS AND WARDS – BOUNDARIES AND REPRESENTATION ISSUES

    Moved: Kilmister/Stanton

    1. That the report of the senior strategic analyst regarding local boards and wards, boundaries and representation issues and the corresponding resolutions of the Regional Governance Committee meeting held on 13 October 2009 be received.
    2. That the Western Bays Community schedule two public meetings regarding the Local Government Commission's boundaries before the end of November 2009.
    3. That the Board allocates up to $500 from its 2009/2010 Discretionary Funding budget to advertise and facilitate two public meetings regarding the Local Government Commission's boundaries before the end of November 2009.

    CARRIED

  17. Top TASTE OF AUCKLAND FESTIVAL AT VICTORIA PARK, NOVEMBER 2010

    The report of the team leader, Event and Film Operations on the Taste of Auckland Festival at Victoria Park, November 2010 was tabled at the meeting.

    [ATTACHMENT 17A]

    Moved: Moyle/Robertson

    That the Western Bays Community Board endorses the event proposal as appropriate for Victoria Park in November 2010 and requests that officers progress the event permit and resource consent application process consult with the Grafton Cricket Club.

    Secretarial note:

    The Board notes that this approval does not give assurance to Taste of Auckland Festival that it can hold the event in Victoria Park beyond November 2010.

  18. Top WESTERN SPRINGS PRECINCT CONCEPT, COUNCILLOR MOYLE

    Moved: Kilmister/Moyle

    1. That the minutes and information on the Western Springs Precinct Concept from Cr Moyle be received.
    2. That Board members Kennaway and Stephenson be invited and included in the Working Group for the Western Springs Precinct Concept.

    CARRIED

  19. Top CHAIRPERSON'S REPORT

    Moved: Kilmister / Stanton

    That the verbal report of the chairperson regarding Regional Governance and Chairs forum meetings be received.

    CARRIED

  20. Top COUNCILLORS' REPORTS

    Moved: Kilmister/Stanton

    A. That the verbal report of Councillor Moyle regarding the following be received:

    • Anglesea Street/Ponsonby development underway
    • Planting at Western Park
    • Visitation to Grey Lynn Park
    • Graffiti near Westmere Tennis Club
    • Playgrounds at Victoria Park and Coyle Park
    • St Patrick's square re-opening

    B. That the verbal report of Councillor Easte regarding the following be received:

    • Recent event at Western Park
    • Recent meeting regarding social aspects of the new city
    • Regional Transport Committee's strategy.

    CARRIED

  21. Top BOARD MEMBERS' REPORTS

    Moved: Kilmister/Stanton

    A. That the verbal report of Board member Stanton regarding the following be received:

    • Drive-through KFC in Point Chevalier and 41 Clarence Street

    B. That the verbal report of Board member Stephenson regarding the following be received:

    • Grey Lynn Park meeting and public safety in the park.

    CARRIED

  22. Top REPORTS REQUESTED/PENDING

    Moved: Kilmister/Moyle

    That the reports requested/ pending list be received.

    CARRIED

  23. Top GROUP ACTIVITY REPORTS

    Moved: Kilmister/Stephenson

    That the group activity reports for the month of September 2009 be received.

    CARRIED

  24. Top DISCRETIONARY FUNDING APPLICATION OF THE OLD HOMESTEAD COMMUNITY HOUSE INCORPORATED

    The discretionary funding application of The Old Homestead Community House was tabled at the meeting.

    [ATTACHMENT 24A]

    Moved: Kilmister/Moyle

    1. That the discretionary funding application of The Old Homestead Community House be received.
    2. That the Western Bays Community Board grants $680.00 from its 2009/ 2010 Discretionary Funding budget to the Old Homestead Community House towards emergency work on a heritage protected magnolia tree.
    3. That the Old Homestead Community Centre be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $680.00.

    There being no further business the chairperson declared the meeting closed at 9:33pm.