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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 18 NOVEMBER 2009 AT 6.35 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

1. APOLOGIES

   Moved: Kilmister / Cr Easte

   That the apology from Board member Robertson for nonattendance be received.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Kilmister / Stanton

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 21 October 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   The following items were introduced by the Chairperson:

   3.1 Discretionary funding application - Pt Chevalier Combined Churches

   3.2 SLIPs application: St Columba Anglican Church

   3.3 Point Erin Pools Redevelopment - Expression Of Interest - Resolution of the Arts Culture and Recreation Committee meeting of 11 November 2009.

   Moved: Kilmister / Stanton

   1. That the discretionary funding application from the Point Chevalier Combined Churches and the SLIPs application from the St Columba Anglican Church be considered as items 15 and 16 of the agenda for the following reasons:
   2. the combined churches' application are for funding towards their Carols @ Twlight event which is scheduled for December 2009.
   3. St Columba Anglican Church wishes to start fixing the leak in the building as soon as possible.
   4. That the Point Erin Pools Redevelopment - Expression Of Interest report be considered as item 17 for the reason that the Board needs to comment on the redevelopment before its next January scheduled meeting.

   CARRIED

4. PUBLIC FORUM

   4.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE NEW ZEALAND AIDS FOUNDATION (NZAF), matt creamer and rory harte

   Matt Creamer and Rory Harte spoke in support of the foundation's discretionary funding application.

   Moved: Kilmister / Stanton

   That Matt Creamer and Rory Harte be thanked for their attendance and presentation.

   CARRIED

   4.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER COMMUNITY COMMITTEE, VALERIE LONGWORTH

   Valerie Longworth spoke with regards to the following:

   1. Traffic and Pedestrian Safety
   2. Beach - Harbour View Road
   3. in support of The Point Chevalier Community Committee's discretionary funding application.

   Her notes on (a) and (b) was tabled at the meeting.

   [ATTACHMENT 4.2A]

   Moved: Kilmister / Cr Moyle

   1. That Valerie Longworth of The Point Chevalier Community Committee be thanked for her attendance and presentation.
   2. That the democracy advisor follows up on the issues tabled by Valerie.

   CARRIED

   4.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF POINT CHEVALIER COMBINED CHURCHES, DICK LANE

   Dick Lane spoke in support of the Point Chevalier Combined Churches' discretionary funding application.

   Moved: Kilmister / Cr Moyle

   That Dick Lane be thanked for his attendance and presentation.

   CARRIED

   4.4. SUBMISSION RE 41 CLARENCE STREET, PONSONBY, LUKE NIUE AND LORRAINE LOVERING

   Luke Niue and Lorraine Lovering made a Powerpoint presentation with regards to 41 Clarence Street, Ponsonby.

   [ATTACHMENT 4.4A]

   Moved: Kilmister / Stephenson

   1. That Luke Niue and Lorraine Lovering be thanked for their attendance and presentation.
   2. That Board member Stanton be delegated to make a submission to the application for 41 Clarence Street asking that it be either declined or amended to be in harmony with its neighbours.
   3. That officers be requested to report to the Western Bays Community Board clarifying the heritage protection rules and explain why new buildings are permitted in heritage zones which make no attempt to harmonise with their neighbours.

   CARRIED

5. DISCRETIONARY FUNDING APPLICATIONS

   The chairperson declared a conflict of interest for item 5.1.

   The Deputy Chairperson assumed the chair.

   5.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE NEW ZEALAND AIDS FOUNDATION (NZAF)

   Moved: Board member Kennaway / Cr Moyle

   1. That the discretionary funding application of The New Zealand AIDS Foundation be received.
   2. That the Western Bays Community Board grants $2,500 from its 2009/ 2010 discretionary funding budget to the New Zealand AIDS Foundation towards waste management costs associated with its Get it On Big Gay Out project.
   3. That the New Zealand AIDS Foundation be requested to provide an accountability statement to the Western Bays Community Board following the expenditure of the discretionary funding grant of $2,500.
   4. That the Western Bays Community Board seeks clarification from council officers on their new requirements for litter control which indicates the increasing costs of events.

   CARRIED

   The Chairperson neither spoke nor voted on this item.

   The Chairperson resumed the chair.

   5.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE POINT CHEVALIER COMMUNITY COMMITTEE

   Moved: Kilmister / Cr Easte

   1. That the discretionary funding application of the Point Chevalier Community Committee be received.
   2. That the Western Bays Community Board grants $1,300 from its 2009/ 2010 discretionary funding budget to the Point Chevalier Community Committee towards its operational costs.
   3. That the Point Chevalier Community Committee be requested to provide an accountability statement to the Western Bays Community Board following the expenditure of the discretionary funding grant of $1,300.

   CARRIED

   5.3. LIGHTING OF THE TELECOM CHRISTMAS TREE AT THE TOP OF WESTERN PARK

   The item was withdrawn from the agenda.

   5.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF THE PONSONBY BUSINESS ASSOCIATION

   Moved: Kilmister / Cr Moyle

   1. That the discretionary funding application of the Ponsonby Business Association be received.
   2. That the Western Bays Community Board grants $2,500 from its 2009/ 2010 discretionary funding budget to The Ponsonby Business Association towards their Christmas lights installation in Ponsonby
   3. That the Ponsonby Business Association be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $2,500

   CARRIED

   Item 15 was taken at this point.

6. NORTH PLACE TEAM SIX MONTHLY REPORT

   Sian Burgess and Sara Cole updated the board on the North Place Team's activities and projects scheduled in the ward and answered questions from the board.

   Moved: Kilmister / Cr Moyle

   1. That the report of the Place Manager, Arts, Culture and Recreation Services dated 1 November 2009 be received.
   2. That Sian Burgess and Sara Cole of Arts, Culture and Recreation Services, be thanked for their attendance.

   CARRIED

7. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE, NOVEMBER 2009

   Moved: Kilmister / Stanton

   1. That the report of the SLIPs Programme Leader dated 8 November 2009 be received.
   2. That the Board notes the deadline for scoping of 09/10 OPEX projects is February 2010 to ensure delivery by 30 June 2010.
   3. That the Board notes the OPEX funding availability of $152,000 for 2010/2011.

   CARRIED

8. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT, NOVEMBER 2009

   Moved: Chair/ Stanton

   1. That the memorandum of the SLIPs Project Portfolio Leader decision report dated 10 November 2009" and dated 10 November be received.
   2. That the Western Bays Community Board approves OPEX of $20,000 for the continuation of the Cox's Bay Reserve weed eradication, revegetation and community planting work for the 2010/11 financial year.
   3. That the Western Bays Community Board allocates the budget of $36,326 (CAPEX) and $850 (OPEX) for implementation of the Ponsonby Community Noticeboards proposal (stage 2) at the corner of Ponsonby Road & Anglesea Street.

   CARRIED

9. DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION

   Moved: Chair / Stanton  

   That a Working Party of Board members Stanton and Councillor Easte be delegated to make a submission to the Auckland Regional Land Transport Strategy Consultation by 5pm 18 December 2009 on behalf of the Western Bays Community Board.

   CARRIED

10. CHAIRPERSON'S REPORT

    The written report of the Chairperson was tabled at the meeting.

    [Attachment 10A]

    Moved: Kilmister / Cr Easte

    That the verbal and tabled report of the Chairperson regarding the following be received.

    • Preparation for the Western Bays Community Board hosting a public meeting regarding the Local Government Commissioners Boundaries
    • SLIPs projects
    • Chairpersons forums.

    CARRIED

11. COUNCILLORS' REPORTS

    Moved: Kilmister / Cr Easte

    1. That the verbal report of Councillor Moyle regarding the following be received:
       • Victoria Park playground fencing to be completed by mid December
       • Victoria park tunnel sod turning ceremony
       • Point Erin pool
    2. That the verbal report of Councillor Easte regarding the following be received:
       • Victoria park tunnel sod turning ceremony
       • NZTA Draft Fairbox Policy
       • Regional Transport Committee meeting
       • Transport Committee working party member regarding the council's submission on the Regional Land Transport Strategy
       • Logan Campbell free kindergarten building.

    CARRIED

12. BOARD MEMBERS' REPORTS

    Moved: Kilmister / Cr Easte

    1. That the verbal report of Board member Kennaway regarding the following be received:
       • Western Springs College Prizegiving
    2. That the verbal report of Board member Stanton regarding the following be received:
       • Franklin Road - meeting with Simon Mitchell from ARMA
       • people unfriendly footpaths
       • Cox's Bay Creek
       • Yellow Lines in Richmond Road
       • Parking in Huia Road
       • P60 signs in Kelmarna Street.
    3. That the verbal report of Board member Stephenson regarding the following safety issues in Grey Lynn Park be received.

    CARRIED

13. REPORTS REQUESTED/PENDING

    Moved: Kilmister / Stephenson

    That the reports requested/ pending list be received.

    CARRIED

14. GROUP ACTIVITY REPORTS

    Moved: Kilmister / Stephenson

    That the group activity reports for October 2009 be received.

    CARRIED

15. 2009/2010 DISCRETIONARY FUNDING APPLICATION, THE POINT CHEVALIER COMBINED CHURCHES

    The discretionary funding application from the Point Chevalier Combined Churches was tabled at the meeting.

    [ATTACHMENT 15A]

    Moved: Kilmister / Kennaway

    1. That the discretionary funding application of The Point Chevalier Combined Churches be received.
    2. That the Board grants $1,700 from its 2009/ 2010 Discretionary Funding budget to the Point Chevalier Combined Churches towards the sound and stage for the Carols @ Twilight event, subject to the funding being used up or returned back to the Board otherwise.
    3. That The Point Chevalier Combined Churches be requested to provide an accountability statement to the Board following the expenditure of the discretionary funding grant of $1,700

    CARRIED

16. SLIPS APPLICATION - ST COLUMBA CHURCH

    The SLIPs application was tabled at the meeting.

    [ATTACHMENT 16A]

    Moved: Kilmister / Stanton

    That the Board approves a SLIPS grant contribution of $2,514.53 to the St Columba Church for their project.

    CARRIED

17. POINT ERIN POOLS REDEVELOPMENT - EXPRESSION OF INTEREST - RESOLUTION OF THE ARTS CULTURE AND RECREATION COMMITTEE MEETING OF 11 NOVEMBER 2009.

    The minutes and the report was tabled at the meeting.

    [ATTACHMENT 17A]

    Moved: Kilmister / Cr Easte

    That the Western Bays Community Board recommends to the Arts Culture and Recreation Committee that the Committee defers seeking expressions of commercial interest in the Point Erin Baths until such time as the new Auckland Council is selected.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:44 pm.