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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 17 FEBRUARY 2010 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

1. APOLOGIES

   Moved: Kilmister / Cr Moyle

   That the apologies from Board members Robertson and Stephenson be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Kilmister / Cr Moyle

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 20 January 2010 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   Moved: Kilmister / Cr Moyle

   That Item 4.2 be considered at this point.

   CARRIED

   4.1. VICTORIA PARK TUNNEL UPDATE : VICTORIA PARK ALLIANCE, DAREN UTTING - STAKEHOLDER MANAGER

   Darren Utting, Stakeholder Manager Victoria Park Alliance updated the Board through a visual PowerPoint presentation and answered questions from the Board on the Victoria Park tunnel project.

   [ATTACHMENT 4.1A]

   Moved: Kilmister / Stanton

   That Darren Utting, Stakeholder Manager be thanked for his attendance and presentation.

   CARRIED

   4.2. DISCRETIONARY FUNDING APPLICATION - CAMERON WEBSTER, ST PAULS COLLEGE

   Cameron Webster spoke in support of the school's discretionary funding application.

   Moved: Kilmister / Cr Easte

   That Cameron Webster, St Pauls College, be thanked for his attendance and presentation.

   CARRIED

5. WESTERN SPRINGS UPGRADE UPDATE

   Kris Bird, Jennah Wootten and Greg Hannah from City Events made a presentation and updated the Board on the redevelopment of Western Springs prior to the Rugby World Cup 2011.

   [ATTACHMENT 5A]

   Moved: Kilmister / Cr Moyle

   That Kris Bird, Jennah Wootten and Greg Hannah from City Events be thanked for their attendance and presentation.

   CARRIED

6. PROPOSALS FOR NAMES OF ARCH HILL SCENIC MOUNTAIN BIKE TRAIL

   A memorandum from the Parks adviser environmental and heritage, dated 11 February 2010, was tabled at the meeting.

   [ATTACHMENT 6A]

   Moved: Kilmister / Cr Moyle

   1. That the memorandum from the Parks Adviser dated 11 February 2010 be received.
   2. That the Western Bays Community Board endorses the following names, as suggested by the Auckland Mountain Bike Club, for the Arch Hill Mountain Bike trails:
      Upper loop:
      • Twist and Shout.
      Lower loop:
      • Training Wheels

   CARRIED

7. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   Further information from St Pauls College on its discretionary funding application was tabled at the meeting.

   [ATTACHMENT 7A]

   Moved: Kilmister / Cr Easte

   1. That the discretionary funding application from St Pauls College be received.
   2. That the Board authorises the Chairperson and Cr Moyle to liaise with Watersafe to achieve a satisfactory outcome that allows students from St Pauls College to access a swimming programme.
   3. That a grant of up to $2,000 be approved from the Board's 2009-2010 discretionary funding budget subject to a satisfactory outcome being achieved with respect to resolution B above.
   4. That St Pauls College be requested to provide an accountability statement to the Western Bays Community Board following the expenditure of any discretionary funding granted.

   CARRIED

   Moved: Kilmister / G Easte

   That Item 10 be considered at this point.

   CARRIED

8. AVEENO INSPIRED PILATES DAY EVENT - APRIL 2010

   Moved: Kilmister / Cr Easte

   1. That the report of Wendy Wilson, Event and Film Operations, dated 25 January 2010, be received.
   2. That the Western Bays Community Board endorse the application from Fuse PR Limited to restrict public access and charge an entry fee to Western Springs Quarry for the two-hour Aveeno Inspired Pilates event in April 2010, pending the organiser obtaining and an event permit from Auckland City Council.

   CARRIED

9. MANAGEMENT OF DOC MARGINAL STRIPS KANUKA AND LISTER STREETS, PT CHEVALIER

   Moved: Kilmister / Kennaway

   1. That the report of Mark Bowater, Manager Parks Services, dated 4 February 2010, be received.
   2. That the Western Bays Community Board recommends to the Arts, Culture and Recreation Committee that under section 24H of the Conservation Act 1987, Council takes over the management of the marginal strips adjoining 4 -10 Lister Street and 29 Kanuka Street, Pt Chevalier, from the Department of Conservation.

   CARRIED

10. HERNE BAY PONSONBY RACKETS CLUB INC. APPLICATION FOR USE OF LAND FOR ADDITIONAL COURT AND VARIATION OF LEASE AGREEMENT

    David Tyler and Sheryl Hickey from the Herne Bay Ponsonby Rackets Club Incorporated were in attendance for this item.

    Moved: Kilmister / Stanton

    1. That the report of Kim O'Neill, Lease Co-ordinator, dated 11 January 2010, be received.
    2. That the Western Bays Community Board recommends to the Arts, Culture and Recreation Committee:
       1. The granting of the council's approval, to the Herne Bay Ponsonby Rackets Club Inc. for the club to use the council land adjacent to the club's current courts situated at 10 West End Road, Bayfield Park Herne Bay for the development of an additional court on the following terms and conditions:
          • The club must secure funding and have finance in place for development of the land prior to formal approval being issued by the council in its capacity as land owner
          • There are to be no lights on the additional court
          • Coaching sessions are not to start earlier than 7am
          • Any default under the club's current loan agreement with the council will constitute a default under their lease agreement
    3. The granting of a variation to the Herne Bay Ponsonby Rackets Club's reserve lease agreement with the council to increase their lease boundary area to include the additional land for the new court once development of additional court complete.
    4. That the Board supports a potential SLIPs project for a walkway/footpath outside the new tennis courts.

    CARRIED

11. WESTERN RING ROUTE - SH20 WATERVIEW AND SH16 UPDATE

    A copy of a report from the Senior Transport Planner to the Transport Committee, dated 11 January 2010, was tabled at the meeting.

    [ATTACHMENT 11A]

    Moved: Kilmister / Cr Moyle

    That the resolutions and the report from the Transport Committee meeting of 4 February 2010 be received.

    CARRIED

12. CHAIRPERSON'S REPORT

    An update memorandum from the Democracy Advisor on Francis Street parking issues was tabled at the meeting.

    [ATTACHMENT 12A]

    Moved: Kilmister / Cr Moyle

    1. That the verbal report from the Chairperson on the following be received:
       • Western Bays Community Board submission to third Local Government (Auckland Law Reform) Bill
       • Combined Community Board Chairs submission to the third Local Government (Auckland Law Reform) Bill
       • Francis Street parking issues
       • Regional Governance meetings and workshops
    2. That the Chairperson and Board member Stanton be delegated to lodge a planning incident document for the Francis Street parking issue.
    3. That Cr Easte, together with the Chairperson represent the Western Bays Community Board on the Western Springs Precinct Plan working group.
    4. That Board member Kennaway be thanked for his contribution to the Western Springs Precinct Plan working group.

    CARRIED

13. COUNCILLORS' REPORTS

    Moved: Kilmister / Cr Moyle

    1. That the verbal report of Cr Easte on the following be received:
       • Victoria Park skate park relocation noting that there is a lack of drinking facilities in the area.
       • Proposed ward boundaries - possible revision of number of local boards
       • Victoria Park Kindergarten - Logan Campbell building dilapidation survey report
       • Attendance at Council and committee meetings
    2. That the verbal report of Cr Moyle on the following be received:
       • Pt Erin pool
       • Victoria Park skate park relocation to temporary site - residents in Beaumont Street have raised concerns with the relocation site.
       • Meeting with the Skateboard Advisory Group
       • Western Springs upgrade plans
       • Seddon Field improvements - negotiations with MOTAT and Fillmore are still to be resolved
       • Variety Club playground in Coyle Park update

    CARRIED

14. BOARD MEMBERS' REPORTS

    Moved: Kilmister / Cr Moyle

    That the verbal report of Board member Stanton on the following be received:

    • Victoria Park Liaison Group meeting
    • 41 Clarence Street - resource consent decision
    • Kalmarna Gardens - encroachment issue
    • ACE activity reports and resource consent applications details
    • Western Bays Community Board submission to third Local Government (Auckland Law Reform) Bill
    • SH20 Liaison Group meeting
    • Grey Lynn 20/30 group meeting

    CARRIED

15. CORRESPONDENCE RECEIVED

    Moved: Kilmister / Kennaway

    That the correspondence from St Columba Church and Community Centre be received.

    CARRIED

16. ACTIVITY REPORTS

    Moved: Kilmister / Cr Easte

    That the activity reports and statistics for November, December 2009 and January 2010 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8.46 pm.