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Council member and meetings
Western Bays Community Board
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MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 16 JUNE 2010 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

PRESENT: Mr Bruce Kilmister Chairperson
  Mr Leigh Kennaway, JP Deputy Chairperson
  Ms Jo Robertson  
  Miss Kate Stanton [until 8.00pm item 7]
  Mr Paul Stephenson  
  Cr Graeme Easte  
  Cr Greg Moyle, ED [until 8.00pm item 7]

  1. Top APOLOGIES

    Moved: Chair / Cr Moyle

    That the apologies from Cr Moyle and Board Member Robertson for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Chair / Stanton

    That the minutes of the Western Bays Community Board meeting held on Wednesday, 19 May 2010 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PIPPA COOM -TRAFFIC CALMING PROPOSALS, WEST LYNN STREET PARTY AND GREY LYNN 2030

    Pippa Coom made a visual presentation updating the Board on the Grey Lynn 2030 new logo and banner. Pippa Coom and Andy Smith also presented proposals and sought the board's support on the following:

    • Support for proposals in West Lynn to create an "exemplar" local shopping area - which is consistent with the Grey Lynn Neighbourhood Accessibility Plan
    • Signage eg "Welcome to West Lynn- Slow Village"
    • Raised surface through shopping area
    • Crossing islands
    • Intersection improvements on Richmond Rd (Warnock St, Peel St and Surrey Cres)
    • Traffic calming measures to be agreed in consultation with Grey Lynn 2030/Walk Auckland and the local businesses

    [ATTACHMENT 4.1A]

    Moved: Chair / Stanton

    1. That Pippa Coom and Andy Smith be thanked for their attendance and presentation.
    2. That Western Bays Community Board supports the concept proposal from Grey Lynn 2030 and Walk Auckland.
    3. That officers be requested to report back to the Western Bays Community Board on the proposals presented at the meeting.

    CARRIED

    4.2. MANDY MCMULLIN - WILTON STREET COMMUNITY GARDEN

    Mandy McMullin of Wilton Community Garden gave a presentation update on their community project. Mandy also tabled a discretionary funding application seeking $1,948.40 for a seat and table for the community garden.

    [ATTACHMENT 4.2A]

    Moved: Chair / Cr Moyle

    1. That Mandy McMullin be thanked for her attendance and presentation.
    2. That the discretionary funding application be considered as item 6.4 of the agenda.

    CARRIED

    4.3. DICK LANE - PT CHEVALIER CAROLS AT TWILIGHT PLANNING - DISCRETIONARY APPLICATION

    Dick Lane spoke in support for 2010 Pt Chevalier Carols@Twilight event.

    Moved: Chair / Kennaway

    That Dick Lane be thanked for his attendance and presentation.

    CARRIED

    4.4. PENELOPE REES - ARCH HILL STREET TREES

    Ms Rees tabled a petition seeking support from the Board for street trees in Arch Hill.

    Moved: Chair / Cr Moyle

    1. That Penelope Rees be thanked for her attendance and presentation.
    2. That a working party of all board members be delegated to discuss with officers to further this proposal.

    CARRIED

    4.5. ANNE WILLIAMS - NEWTON SCHOOL DISCRETIONARY FUNDING APPLICATION

    Ms Williams spoke and sought support from the Board on the school's discretionary funding application.

    Moved: Chair / Cr Moyle

    That Anne Williams be thanked for her attendance and presentation.

    CARRIED

  5. Top NORTH PLACE TEAM SIX MONTHLY REPORT

    The Place Manager and Community Advisor were in attendance.

    Moved: Chair / Cr Moyle

    1. That the Place Manager and Community Advisor be thanked for their attendance.
    2. That the report of the Place Manager be received and that the Board acknowledges and endorse the good work the team is doing in the community.

    CARRIED

  6. Top 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

    6.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION - RICHMOND ROAD SCHOOL

    Moved: Chair / Cr Moyle

    1. That the discretionary funding application of Richmond Road School be received.
    2. That the Western Bays Community Board grants $2,100.00 from its 2009/2010 Discretionary Funding budget to Richmond Road School for assistance towards travel and accommodation costs for the Maori Bilingual classes visit and stay at Ruamata Marae in Rotorua.
    3. That Richmond Road School be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2,100.00.
    4. That the school be advised that the request is outside the discretionary funding criteria however the board is happy to assist in this instance.

    CARRIED

    6.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION - NEWTON CENTRAL SCHOOL

    Moved: Chair / Kennaway

    1. That the discretionary funding application of Newton Central School be received.
    2. That the Western Bays Community Board grants $2,422.00 from its 2009/2010 Discretionary Funding budget to Newton Central School for assistance towards planting native trees at the school grounds to eliminate motorway pollution, noise and extend a "green corridor" into the city for the local community and native birds.
    3. That Newton Central School be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $2,422.00.

    CARRIED

    6.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION - PT CHEVALIER CAROLS@TWILIGHT

    Moved: Chair / Kennaway

    1. That the discretionary funding application of Pt Chevalier Baptist Church be received.
    2. That the Western Bays Community Board grants $4,245.00 to the Pt Chevalier Baptist Church for assistance towards the organisation of the Carols@Twilight event to be held on 19 December 2010 and that the grant be paid in two instalments:
      • That $959.33 be granted from the Boards 2009/2010 Discretionary Funding budget;
      • That the remainder of $3285.67 be granted from the Boards 2010/2011 Discretionary Funding budget.
    3. That the Pt Chevalier Baptist Church be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $4,245.00.

    CARRIED

    6.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION - WILTON STREET COMMUNITY GARDEN

    Moved: Chair / Cr Moyle

    [ATTACHMENT 6.4]

    1. That the discretionary funding application of the Wilton Street Community Garden be received.
    2. That the Western Bays Community Board grants $1948.40 from its 2009/2010 Discretionary Funding budget to the Wilton Street Community Garden for assistance towards garden development.
    3. That the Wilton Street Community Garden be requested to provide an accountability statement to the Board following the expenditure of the Discretionary Funding grant of $1948.40.

    CARRIED

    The meeting was adjourned at 8pm and reconvened at 8.05pm.

  7. Top AUCKLAND CITY COMMUNITY SAFETY AWARDS 2010

    Moved: Chair / Stanton

    That the Auckland City Community Safety Awards 2010 memorandum be received.

    CARRIED

  8. Top CORRESPONDENCE

    Moved: Chair / Stanton

    That the correspondence of the Pompallier Tennis Club be received.

    CARRIED

  9. Top GROUP ACTIVITY REPORTS

    Moved: Chair / Stanton

    That the group activity reports from the Western Bays ward for May 2010 be received.

    CARRIED

  10. Top CHAIRPERSON'S REPORT

    Moved: Chair / Stanton

    That the verbal report of the Chairperson regarding governance matters be received.

    CARRIED

  11. Top COUNCILLORS' REPORTS

    Moved: Chair / Stanton

    That the verbal report of Cr Easte regarding the following be received:

    • Victoria Park Kindergarten building;
    • Victoria Park Tunnel site visit.

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved: Chair/ Stanton

    1. That the verbal report of Board Member Kennaway regarding the Cox's Bay Advisory Group meeting be received.
    2. That the verbal report of Board Member Stanton regarding the Cox's Bay Advisory Group meeting and Moira Reserve Playground be received.
    3. That the verbal report of Board Member Stephenson regarding the Moira Reserve Playground and Francis St culvert be received.

    CARRIED

  13. Top REPORTS REQUESTED PENDING

    Moved: Chair / Stanton

    That the reports requested/pending as of June 2010 be received.

    CARRIED

  14. Top PROPOSED AMENDMENTS TO SIGNS BYLAW 2007 AND BILLBOARDS BYLAW 2007

    Moved: Chair / Stephenson

    1. That the Proposed Amendments to Signs Bylaw 2007 and Billboards Bylaw 2007 memorandum be received and that the Board notes the closing date for submissions.
    2. That a working party of all board members be appointed to make a submission on the Proposed Amendments to Signs Bylaw 2007 and Billboards Bylaw 2007.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:28 pm.