Back to contents

MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
WESTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 15 SEPTEMBER 2010 AT 6.30 PM
IN THE GREY LYNN COMMUNITY CENTRE
510 RICHMOND ROAD
GREY LYNN

1. APOLOGIES

   Moved: Kilmister / Stephenson

   That the apology from Councillor Moyle for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Kilmister / Stephenson

   That the minutes of the Western Bays Community Board meeting held on Wednesday, 18 August 2010 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   The Performing Arts School Inc discretionary application was tabled for consideration as this was the last board meeting for this term.

   Moved: Kilmister / Kennaway

   That the discretionary application be considered at item 14 of the agenda.

   CARRIED

4. PUBLIC FORUM

   4.1. PUBLIC FORUM - SECOND WAITEMATA HARBOUR CROSSING EVALUATION STUDY - NEW ZEALAND TRANSPORT AGENCY (NZTA)

   Matthew Richards, Project Leader, NZTA presented a short presentation.

   [ATTACHMENT 4.1B]

   Moved: Kilmister / Stanton

   That Matthew Richards, Project Leader NZTA be thanked for his attendance and presentation and that an invitation be extended to NZTA to update the Waitemata Local Board on the study.

   CARRIED

   4.2. GEOFF HOUTMAN - MOTAT TO QUEEN'S WHARF TRAM EXTENSION PROPOSAL

   Moved: Kilmister / Stephenson

   1. That Geoff Houtman be thanked for his attendance and presentation.
   2. That the Board endorse the project and recommends that Auckland Transport investigate the proposal.

   CARRIED

   4.3. PUBLIC FORUM - FOOTPATH LIGHTING AROUND WESTERN SPRINGS LAKESIDE PARK - PETER BOYS

   Peter Boys spoke and suggested footpath lighting around the Western Springs Lakeside Park.

   Moved: Kilmister / Stanton

   That Peter Boys be thanked for his attendance and presentation.

   CARRIED

   4.4. PUBLIC FORUM - PROPOSAL TO INSTALL REPLICA LAMPS ADJACENT GLUEPOT BUILDING - THE OWNERS COMMITTEE, GLUEPOT BUILDING

   Richard Mann and Ross Taylor from the Owners Committee spoke and submitted a letter from the Owners Committee for the Board's consideration regarding the replica lamps proposal.

   [ATTACHMENT 4.4B]

   Moved: Kilmister / Councillor Moyle

   That Richard Mann and Ross Taylor be thanked for their attendance and presentation.

   CARRIED

5. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE SEPTEMBER 2010

   Moved: Kilmister / Councillor Moyle

   1. That the memorandum of the SLIPs Programme Leader dated 6 September 2010 be received.
   2. That the Western Bays Community Board thank the SLIPS team for the work they have done in the 3-Year SLIPs programme.

   CARRIED

6. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT SEPTEMBER 2010

   [ATTACHMENT 6A]

   Moved: Kilmister / Councillor Moyle

   1. That the report of the SLIPs Project Portfolio Leader, dated 12 September 2010 be received.
   2. That the Western Bays Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances or where a project requires further refinement.
   3. That the Western Bays Community Board delete any proposals that it does not intend to take forward.
   4. That the Western Bays Community Board allocates a budget of $8,498 (opex) to the amended Francis Street Reserve Community Orchard proposal.
   5. That the Western Bays Community Board allocates a budget of $8,423 (opex) to the Salisbury Reserve Landscaping proposal.
   6. That the Western Bays Community Board allocates a budget of $3,050 (capex) to the Coyle Park Cycle Rack proposal.
   7. That the Western Bays Community Board allocates a budget of $3,050 (capex) to the Harbour View Cycle Rack proposal.
   8. That the Western Bays Community Board allocates a budget of $7,663 (opex) to the Waiatarau Community Garden proposal.
   9. That the Western Bays Community Board allocates a budget of $25,641 (capex) to the Western Bays Community Identity proposal.
   10. That the Western Bays Community Board allocates an additional budget of $23,700 (capex) to the Three Lamps Reinstatement proposal.
   11. That the Western Bays Community Board defers the Three Lamps Reinstatement project location to the incoming Waitemata Local Board.
   12. That the Western Bays Community Board allocates a budget of $33,349 (capex) and $5,497 (opex) to the Point Chevalier Westmere Harbour Access proposal.
   13. That the Western Bays Community Board allocates a budget of $99,491 (capex) to the Point Chevalier Tree Planting project.
   14. That the Western Bays Community Board allocates a budget of $18,997 (opex) to the Grey Lynn Community Centre Car Park Mural proposal.
   15. That the Western Bays Community Board allocates $46,215 (capex) to the Harry Dansey Reserve Steps proposal.
   16. That the Western Bays Community Board allocates a budget of $35,774 (capex) and $800 (opex) to the Westmere Park and Lemington Reserve Path project.
   17. That the Western Bays Community Board approves unscoped capex projects as follows:
       1. The Board approve and allocate the provisional sum of $50,000 to the Art Station Air conditioning proposal;
       2. The Board prioritise and approve the use of additional capex funds for the delivery of the Art Station Air Conditioning proposal;
       3. The Board prioritise and approve the use of capex funds for the unscoped Water Fountain in West Lynn proposal;
       4. The Board allocate any remaining capex funding to the Auckland Zoo proposals.
   18. That the Western Bays Community Board allocate any unused capex funds arising from contingency/savings from projects in implementation, or projects that cannot be implemented, to the Auckland Zoo proposals.
   19. That the Western Bays Community Board allocate any unused opex funds arising from contingency/savings from projects in implementation, or projects that cannot be implemented, to the Meola Creek Restoration Project (Weeding and Community Planting) 2010/11 proposal.
   20. That the Western Bays Community Board notes unallocated budget will be returned to Auckland Council.
   21. That Richard Court, SLIPS Project Portfolio Leader be thanked for his attendance and his work in delivering Western Bays Community Board's projects.

   CARRIED

7. WESTERN SPRINGS STADIUM NOISE MANAGEMENT PLAN FOR SPEEDWAY FOR 2010-2011

   Moved: Kilmister / Councillor Moyle

   That the Noise Management Plan for 2010/11 season and supporting documents be received.

   CARRIED

8. CORRESPONDENCE

   Moved: Kilmister / Stanton

   That the correspondence from the following be received:

   • Newton Central School;
   • The Auckland Arty and Performing Centre (TAPAC).

   CARRIED

9. GROUP ACTIVITY REPORTS

   Moved: Kilmister / Stanton

   1. That the group activity reports be received.
   2. That the Board resolves to write thank you letters to the Community Librarians in the Western Bays ward for the good work done in the Community.

   CARRIED

10. CHAIRPERSON'S REPORT

    Moved: Kilmister / Councillor Moyle

    That the verbal report of the Chairperson regarding governance issues be received.

    CARRIED

11. COUNCILLORS' REPORTS

    Moved: Kilmister / Councillor Moyle

    1. That the verbal report of Councillor Easte regarding governance issues be received.
    2. That the verbal report of Concillor Moyle regarding the Argyle Street sale and PT Erin Pool's next stage be received.

    CARRIED

12. BOARD MEMBERS' REPORTS

    Moved: Kilmister / Councillor Moyle

    1. That the verbal report of Board Member Kennaway regarding the Caretaker's Cottage be received.
    2. That the verbal report of Board Member Stanton regarding the Cox's Bay Creek Reopening be received.
    3. That the verbal report of Board Member Stephenson regarding the Local Boards be received.

    CARRIED

13. REPORTS REQUESTED PENDING

    Moved: Kilmister / Stephenson

    That the reports requested pending be received.

    CARRIED

14. 2010-2011 DISCRETIONARY FUNDING APPLICATIONS

    [ATTACHMENT 14H]

    Moved: Kilmister / Stanton

    1. That the Western Bays Community Board grants $2360.00 to the Ponsonby Cruising Club Inc towards purchasing new equipment and assist with instructors' wages for the sailing school.
    2. That the Western Bays Community Board grants $1000.00 to the Pt Chevalier Community Centre Inc. towards a public artwork that reflects and celebrates the character of Pt Chevalier.
    3. That the Western Bays Community Board declines the discretionary funding application from the Pt Chevalier Memorial RSA Inc.
    4. That the Western Bays Community Board grants $1792.00 to the Inner City Women's Group towards printing and distribution of pamphlets.
    5. That the Western Bays Community Board grants $2098.00 to the Grey Lynn/Ponsonby Branch, Citizens Advice Bureau towards office equipment.
    6. That the Western Bays Community Board declines the discretionary funding application of The Performing Arts School Inc. towards the need for an urgent replacement of IT hardware.
    7. That the discretionary funding grant recipients be requested to provide an accountability statement to the Auckland Council following the expenditure of the discretionary funding grant.

    CARRIED

15. WESTERN BAYS COMMUNITY BOARD LEGACY DOCUMENT

    An updated version of the legacy document was tabled at the meeting.

    [ATTACHMENT 15A]

    Moved: Kilmister / Stanton

    That the updated legacy document be approved and noted for the incoming local board.

    CARRIED

16. FORMAL THANK YOU TO THE CHAIRPERSON

    Moved: Stephenson / Councillor Moyle

    That the Board formally thank the Chairperson Bruce Kilmister for his good work during his term as the Chair of the Western Bays Community Board.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8.42 pm.