YOU ARE IN: Your council > Council members and meetings > Auckland City Council - Finance and Strategy Committee

Annual Plan meetings

Back to contents

MINUTES FOR AN EXTRAORDINARY MEETING OF THE
FINANCE AND STRATEGY COMMITTEE
HELD ON TUESDAY, 10 NOVEMBER 2009 AT 9:30AM
IN THE RECEPTION LOUNGE, LEVEL 2
TOWN HALL
301 QUEEN STREET
AUCKLAND

PRESENT:	Councillors	Douglas	Armstrong, QSO	[Chairperson]
	His Worship the Mayor, Hon John		Banks, QSO	[from 9:40am, item 4; until 11:35am, item 7; from 11:57am, item 9; until 12:07am, item 9]
		Ken	Baguley	[until 11:47am, item 8; from 11:50am, item 8]
		Aaron	Bhatnagar
		Leila	Boyle
		Dr Cathy	Casey	[until 10:45am, item 6; from 10:50am, item 6; until 11:30am, item 7; from 11:33am, item 7]
		Bill	Christian, JP	[from 9:35am, item 4]
		Mark	Donnelly	[until 12:10pm, item 9; from 12:15pm, item 9]
		Graeme	Easte	[until 11:57am, item 9]
		Glenda	Fryer
	Deputy Mayor	David	Hay, JP	[until 10:55am, item 6; from 11:04am, item 6; until 11:24am, item 6; from 11:27am, item 6; until 11:35am, item 7; from 11:40am, item 7]
		John	Lister, OBE
		Toni	Millar, JP
		Greg	Moyle, ED	[until 11:00am, item 6; from 11:04am, item 6; until 11:23am, item 6; from 11:25am, item 6; from 11:30am, item 7; from 11:33am, item 7]
		Graeme	Mulholland, JP
		Richard	Northey, ONZM
		Noelene	Raffills	[from 9:35, item 4]
		Denise	Roche

1. APOLOGIES

   That the apologies from Councillor Goldsmith for non-attendance, Councillor Christian and Councillor Raffills for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the extraordinary Annual Plan Direction Setting meeting of the Finance and Strategy Committee held on Tuesday, 29 September 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. ANNUAL PLAN 2010/2011 HIGH-LEVEL BUDGET UPDATE

   The Chairperson moved:

   1. That the Finance and Strategy Committee notes that based on the work done to date, the council will be able to deliver a balanced 2010/2011 budget while maintaining the average rate increase at the council's rate of inflation (currently projected to be 3.0 per cent).
   2. That the Finance and Strategy Committee notes that a one-off grant of $75,000 has been allocated to the Heart of the City and resolves not to re-establish long-term funding for the City Ambassadors' programme (as per advice to City Development Committee on 15 October 2009).
   3. That the Finance and Strategy Committee approves the preparation of the detailed budgets for the draft Annual Plan 2010/2011 in accordance with the guidelines and parameters agreed at the 29 September and 10 November 2009 Annual Plan Direction Setting meetings.

   Councillor Northey moved the following amendment:

   2. That the Finance and Strategy Committee notes that a one-off grant of $75,000 has been allocated to the Heart of the City and agrees to retain this grant on an annual basis to enable long-term funding for the City Ambassadors' programme.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Mark Donnelly Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 11 votes to 7.

   Councillor Casey moved the following amendment by way of replacement to C:

   3. That the Finance and Strategy Committee confirms that the $800,000 collected from the targeted rate on Community Development and Housing be spent on appropriate Community Development and Housing projects which are not currently budgeted and that these projects to be recommended by the Community Services Committee and determined by the February 2010 Combined Committees.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Cr Mark Donnelly Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 12 votes to 6.

   Councillor Roche moved the following amendment by way addition:

   4. That the Finance and Strategy Committee resolves that not withstanding the reduced revenue provided by New Zealand Transport Agency (NZTA), Council continue with School Travel Plan programmes, the overhead to underground streetlight programme, the transport Community Education Programme, and the walking and cycling programmes at the previously budgeted levels, and that officers consider appropriate reduction or deferrals in roading works to enable this to occur at no net cost to council.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Cr Mark Donnelly Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 12 votes to 6.

   Councillor Fryer moved the following amendment by way of addition:

   4. That the Finance and Strategy Committee resolves that $200,000 be allocated in 2010/2011 to fund the landscape management plan development and seeding funds to start development for the Owairaka/Mount Albert Domain.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Mark Donnelly Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche His Worship the Mayor	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Cr Douglas Armstrong

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 10 votes to 8.

   The Chairperson put the substantive motion:

   1. That the Finance and Strategy Committee notes that based on the work done to date, the council will be able to deliver a balanced 2010/2011 budget while maintaining the average rate increase at the council's rate of inflation (currently projected to be 3.0 per cent).
   2. That the Finance and Strategy Committee notes that a one-off grant of $75,000 has been allocated to the Heart of the City and resolves not to re-establish long-term funding for City Ambassadors' programme (as per advice to City Development Committee on 15 October 2009).
   3. That the Finance and Strategy Committee approves the preparation of the detailed budgets for the draft Annual Plan 2010/2011 in accordance with the guidelines and parameters agreed at the 29 September and 10 November 2009 Annual Plan Direction Setting meetings.

   A division was called for, voting on which was as follows:

   For the Substantive Motion:	Against the Substantive Motion:
   Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Cr Mark Donnelly Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong	Cr Leila Boyle Cr Dr Cathy Casey Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche

   Councillor Goldsmith was absent.

   The substantive motion was declared CARRIED by 12 votes to 6.

5. MAINSTREET AND BUSINESS IMPROVEMENT DISTRICT ESTIMATED DRAFT BUDGETS 2010/2011

   1. That the Finance and Strategy Committee includes the following estimated draft Mainstreet and Business Improvement District (BID) budgets in the Annual Plan 2010/2011, in order to continue supporting the improvement and success of Auckland city's business and town centres through the Mainstreet and BID programmes:

   Estimate A*
   Mainstreet / BID	Draft
   Programme	2010/11 Budgets
   	(excl GST)
   Avondale	$105,000
   Blockhouse Bay	$42,276
   Eden Valley	$107,500
   Ellerslie	$101,035
   Glen Innes	$156,248
   Heart of the City	$3,708,100
   Karangahape Road	$324,324
   Mt Eden	$68,035
   Newmarket	$1,309,000
   Onehunga	$404,157
   Otahuhu	$370,000
   Panmure	$402,627
   Parnell	$309,557
   Ponsonby	$242,000
   Remuera	$259,145
   Rosebank	$217,800
   St Heliers	$145,079
   Total	$8,271,883
   * Note: Estimate A is based on the boundaries of all Mainstreet and BID programmes remaining the same as 2009/2010

   
   

   Estimate B**
   Mainstreet / BID	Draft
   Programme	2010/11 Budgets
   	(excl GST)
   Avondale	$105,000
   Blockhouse Bay	$42,276
   Eden Valley	$107,500
   Ellerslie	$101,035
   Glen Innes	$156,248
   Heart of the City	$3,708,100
   Karangahape Road	$324,324
   Kingsland	$200,000
   Mt Eden	$68,035
   Newmarket	$1,309,000
   Onehunga	$404,157
   Otahuhu	$370,000
   Panmure	$402,627
   Parnell	$309,557
   Ponsonby	$242,000
   Remuera	$259,145
   Rosebank	$217,800
   St Heliers	$145,079
   Total	$8,471,883
   ** Note: Estimate B is based on the establishment poll for the Kingsland BID gaining approval.

   2. That the boundaries of all Mainstreet and Business Improvement District (BID) programmes remain the same as those for the 2009/2010 financial year, subject to the outcome of the Kingsland BID poll. In the event that the establishment poll is approved, the Kingsland boundary will come into effect also. The poll outcome will be known in April 2010.

   CARRIED

6. ANNUAL PLAN 2010/2011 CAPEX REVIEW

   The Chairperson moved:

   1. That the Finance and Strategy Committee notes that the currently projected CAPEX programme for 2010/2011 is $493.5 million and that if fully implemented, this would represent the largest CAPEX programme ever delivered by council.
   2. That the Finance and Strategy Committee notes that officers will report to the February 2010 Combined Committees with the final CAPEX programme for the tailored feedback process on the Annual Plan 2010/2011.
   3. That the Finance and Strategy Committee acknowledges the desire of the Eden/Albert Community Board for undergrounding of the full Eden Park Precinct but notes:
      1. that full undergrounding would cost council in excess of $5.5 million;
      2. that full undergrounding is not on Vector's priority schedule of works and is therefore not operationally achievable prior to Rugby World Cup 2011; and
      3. that the council is working with Vector to deliver part undergrounding for the streets immediately around the stadium (being Reimer, Cricket and Walters Avenue) at a total budgeted cost to council of $1.15 million.
   4. That the Finance and Strategy Committee requests officers to report to the Arts, Culture and Recreation Committee and the February 2010 Combined Committees on the feasibility and costs of strengthening and basic restoration of the Logan Campbell Kindergarten for inclusion in the Annual Plan 2010/2011.
   5. That the Transport Committee considers whether the 10-year plan budget should include an appropriate contribution to the national cycleway project on Waiheke Island (from Matiatia to Onetangi), and if necessary recommend options to the February 2010 Combined Committees.

   Councillor Boyle moved the following amendment by way of addition:

   6. That the Finance and Strategy Committee reinstates an appropriate budget for the Galway Recycling Facility in 2010/2011 and 2011/2012.

   The amendment was put by show of hands and declared LOST by 11 votes to 6.

   Councillor Northey moved the following amendment by way of addition:

   6. That the Finance and Strategy Committee reinstates the Otahuhu pool project to the 10-year plan.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Bill Christian Cr Mark Donnelly Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Paul Goldsmith was absent.

   The amendment was declared LOST by 10 votes to 8.

   Councillor Fryer moved the following amendment by way of addition:

   6. That the Finance and Strategy Committee reinstates the Glen Innes Music and Arts Centre (MAGIC) project to the 10-year plan.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Bill Christian Cr Mark Donnelly Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 10 votes to 8.

   Councillor Casey moved the following amendment by way replacement to C:

   3. That the Finance and Strategy Committee acknowledges the desire of the Eden/Albert Community Board for undergrounding of the full Eden Park Precinct and agrees that the full undergrounding be implemented in 2010/2011 and 2011/2012, and funded from the anticipated reduction changes in the rates funding requirement of $7.5 million in 2010/2011 and $12.7 million in 2011/2012.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Bill Christian Cr Mark Donnelly Cr Graeme Easte Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Fryer abstained from voting.

   Councillor Goldsmith was absent.

   The amendment was declared LOST by 10 votes to 7, with 1 abstention.

   The Chairperson put the substantive motion:

   1. That the Finance and Strategy Committee notes that the currently projected CAPEX programme for 2010/2011 is $493.5 million and that if fully implemented, this would represent the largest CAPEX programme ever delivered by council.
   2. That the Finance and Strategy Committee notes that officers will report to the February 2010 Combined Committees with the final CAPEX programme for the tailored feedback process on the Annual Plan 2010/2011.
   3. That the Finance and Strategy Committee acknowledges the desire of the Eden/Albert Community Board for undergrounding of the full Eden Park Precinct but notes:
      1. that full undergrounding would cost council in excess of $5.5 million;
      2. that full undergrounding is not on Vector's priority schedule of works and is therefore not operationally achievable prior to Rugby World Cup 2011; and
      3. that the council is working with Vector to deliver part undergrounding for the streets immediately around the stadium (being Reimer, Cricket and Walters Avenue) at a total budgeted cost to council of $1.15 million.
   4. That the Finance and Strategy Committee requests officers to report to the Arts, Culture and Recreation Committee and the February 2010 Combined Committees on the feasibility and costs of strengthening and basic restoration of the Logan Campbell Kindergarten for inclusion in the Annual Plan 2010/2011.
   5. That the Transport Committee considers whether the 10-year plan budget should include an appropriate contribution to the national cycleway project on Waiheke Island (from Matiatia to Onetangi), and if necessary recommend options to the February 2010 Combined Committees.

   The substantive motion was put by show of hands and declared CARRIED by 13 votes to 5.

7. PROPOSED RATES POLICY FOR 2010/2011

   The Chairperson moved:

   1. That the Finance and Strategy Committee notes this report provides updated projected levels of the different rates and assistance schemes for 2010/2011 based on the proposed budget presented at this meeting, and that officers will provide a further update on the level of the different rates to the February 2010 Combined Committees.
   2. That the Finance and Strategy Committee notes that after considering the refuse collection targeted rate, the uniform annual general charge is projected to increase from $250 to around $317 per separately used or inhabited part, based on a 3 per cent rates increase, which is equal to council's projected rate of inflation.
   3. That the Finance and Strategy Committee notes that the refuse collection targeted rate is projected to increase from $183 to $186 per service and the additional recycling targeted rate would increase from $63 to $64 per additional service to fully fund the cost of these services, based on the updated budget.
   4. That the Finance and Strategy Committee notes that all single-unit residential properties would have the same $70 increase ($67 for the Uniform Annual General Change and $3 for the refuse collection targeted rate) irrespective of property value.
   5. That the Finance and Strategy Committee notes that, in line with the policy, the level of remission for an approved refuse and/or recycling service is projected to be $116 and $64 respectively for 2010/2011, based on the updated cost of these services.
   6. That the Finance and Strategy Committee notes that the discount for early payment of rates is projected to be 1.50 per cent for 2010/2011, based on council's estimated short-term borrowing rate of 4 per cent for 2010/2011.
   7. That the Finance and Strategy Committee confirms that the council utilises the $5.4 million of unallocated surplus revenue from the refuse collection targeted rate in 2008/2009 to fund the $5.4 million of unbudgeted refuse expenditure ($600,000 for 2010/2011 and $4.8 million unbudgeted waste levy at a net cost of $600,000 per annum over eight years from 2011/2012 to 2018/2019).
   8. That the Finance and Strategy Committee refers the officers' report and the issue of possible changes to remission policy and differentials on Great Barrier Islands to the Great Barrier Community Board for consideration and feedback to the February 2010 Combined Committees. Otherwise, the council will retain its rating differential definitions and remission policies without change for 2010/2011.

   Councillor Northey moved the following amendment:

   2. That the Finance and Strategy Committee notes that after considering the refuse collection targeted rate, the uniform annual general charge (UAGC) would be projected to increase from $250 to around $317 per separately used or inhabited part, based on a 3 per cent rates increase, which is equal to council's projected rate of inflation, and it is therefore decided to increase the UAGC by just 3.0 per cent to $258 per separately used or inhabited property.

   The amendment was put by show of hands and declared LOST by 12 votes to 6.

   [Secretarial note: Amendments 7C, 7D and 7E were considered after 7G.]

   Councillor Fryer moved the following amendments:

   7. That the Finance and Strategy Committee decides that the council utilises the $5.4 million of unallocated surplus revenue from the refuse collection targeted rate in 2008/2009 to fund the $0.6 million of unbudgeted refuse expenditure for 2010/2011 and that the remaining $4.8 million be applied to reduce the annual refuse collection targeted rate for 2010/2011.
   3. That the Finance and Strategy Committee notes that the refuse collection targeted rate is projected to change from $183 to $152 per service and the additional recycling targeted rate would change from $63 to $54 per additional service to fully fund the cost of these services, based on the updated budget.
   5. That the Finance and Strategy Committee notes that, in line with the policy, the level of remission for an approved refuse and/or recycling service is projected to be $97 and $54 respectively for 2010/2011, based on the updated cost of these services.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Cr Mark Donnelly Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Cr Douglas Armstrong

   His Worship the Mayor and Councillor Goldsmith were absent.

   The amendment was declared LOST by 11 votes to 6.

   Councillor Boyle moved the following amendment by way of replacement to D:

   4. That the Finance and Strategy Committee agrees that the remaining portion of the rate increase (after the $8 increase to the Uniform Annual General Change (UAGC) and $31 reduction for the refuse collection targeted rate) be applied through the value-based general rate, noting that were we to continue with the proposed policy of increasing the UAGC alone by $67 to cover all the rates rise would mean that lower value properties would otherwise face a rates rise of up to 11.7 per cent.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Graeme Easte Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Cr Mark Donnelly Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Cr Douglas Armstrong

   His Worship the Mayor and Councillor Goldsmith were absent.

   The amendment was declared LOST by 11 votes to 6.

   The Chairperson put the substantive motion:

   1. That the Finance and Strategy Committee notes this report provides updated projected levels of the different rates and assistance schemes for 2010/2011 based on the proposed budget presented at this meeting, and that officers will provide a further update on the level of the different rates to the February 2010 Combined Committees.
   2. That the Finance and Strategy Committee notes that after considering the refuse collection targeted rate, the uniform annual general charge is projected to increase from $250 to around $317 per separately used or inhabited part, based on a 3 per cent rates increase, which is equal to council's projected rate of inflation.
   3. That the Finance and Strategy Committee notes that the refuse collection targeted rate is projected to increase from $183 to $186 per service and the additional recycling targeted rate would increase from $63 to $64 per additional service to fully fund the cost of these services, based on the updated budget.
   4. That the Finance and Strategy Committee notes that all single-unit residential properties would have the same $70 increase ($67 for the Uniform Annual General Change and $3 for the refuse collection targeted rate) irrespective of property value.
   5. That the Finance and Strategy Committee notes that, in line with the policy, the level of remission for an approved refuse and/or recycling service is projected to be $116 and $64 respectively for 2010/2011, based on the updated cost of these services.
   6. That the Finance and Strategy Committee notes that the discount for early payment of rates is projected to be 1.50 per cent for 2010/2011, based on council's estimated short-term borrowing rate of 4 per cent for 2010/2011.
   7. That the Finance and Strategy Committee confirms that the council utilises the $5.4 million of unallocated surplus revenue from the refuse collection targeted rate in 2008/2009 to fund the $5.4 million of unbudgeted refuse expenditure ($600,000 for 2010/2011 and $4.8 million unbudgeted waste levy at a net cost of $600,000 per annum over eight years from 2011/2012 to 2018/2019).
   8. That the Finance and Strategy Committee refers the officers' report and the issue of possible changes to remission policy and differentials on Great Barrier Islands to the Great Barrier Community Board for consideration and feedback to the February 2010 Combined Committees. Otherwise, the council will retain its rating differential definitions and remission policies without change for 2010/2011.

   The substantive motion was put by show of hands and declared CARRIED by 12 votes to 5.

8. OVERVIEW DEVELOPMENT CONTRIBUTIONS POLICY 2010

   The Chairperson moved:

   1. That the Finance and Strategy Committee notes that the development contributions policy has now been in place for four years, and the council's past practice has been to amend the development contributions policy each year ensuring the policy can reflect up to date information (including information about the capital programme, growth and inflation). This has in the past been completed through the special consultative procedure, as part of its consultation on the 10-year plan or the annual plan.
   2. That the Finance and Strategy Committee notes that recent legislative changes associated with changes to Auckland governance allow the council to adopt the Annual Plan 2010/2011 by way of resolution, without following the special consultative procedure, but the special consultative procedure must still be followed to make changes to the development contributions policy.
   3. That the Finance and Strategy Committee notes that work is underway on the development contributions work programme (including monitoring development levels; evaluating appropriate per-unit charges; seeking to better align the policy with the council's growth strategy; targeted communication; and seeking to streamline the transition to the Auckland Council), with this work to be reported to the appropriate committee in December 2009.
   4. That the Finance and Strategy Committee agrees that the City Development Committee reviews the options of retaining the current development contributions policy, or seeking to put a revised development contributions policy in place through the special consultative procedure early in 2010, to allow a revised policy to be considered and adopted alongside the Annual Plan 2010/2011 and that the Committee makes an appropriate recommendation to Council after considering those options.

   Councillor Northey moved the following amendment:

   4. That the Finance and Strategy Committee resolves that the City Development Committee reviews the options of retaining the current development contributions policy, or seeking to put a revised development contributions policy in place through the special consultative procedure early in 2010, to allow a revised policy to be considered and adopted as an integral part of the Annual Plan 2010/2011 process and that the Committee makes an appropriate recommendation to Council after considering those options.

   The amendment was put by show of hands and declared LOST by 10 votes to 7.

   The Chairperson put the substantive motion:

   1. That the Finance and Strategy Committee notes that the development contributions policy has now been in place for four years, and the council's past practice has been to amend the development contributions policy each year ensuring the policy can reflect up to date information (including information about the capital programme, growth and inflation). This has in the past been completed through the special consultative procedure, as part of its consultation on the 10-year plan or the annual plan.
   2. That the Finance and Strategy Committee notes that recent legislative changes associated with changes to Auckland governance allow the council to adopt the Annual Plan 2010/2011 by way of resolution, without following the special consultative procedure, but the special consultative procedure must still be followed to make changes to the development contributions policy.
   3. That the Finance and Strategy Committee notes that work is underway on the development contributions work programme (including monitoring development levels; evaluating appropriate per-unit charges; seeking to better align the policy with the council's growth strategy; targeted communication; and seeking to streamline the transition to the Auckland Council), with this work to be reported to the appropriate committee in December 2009.
   4. That the Finance and Strategy Committee agrees that the City Development Committee reviews the options of retaining the current development contributions policy, or seeking to put a revised development contributions policy in place through the special consultative procedure early in 2010, to allow a revised policy to be considered and adopted alongside the Annual Plan 2010/2011 and that the Committee makes an appropriate recommendation to Council after considering those options.

   The substantive motion was put by show of hands and declared CARRIED by 10 votes to 7.

9. ANNUAL PLAN 2010/2011 - COMMUNICATIONS AND FEEDBACK

   The Chairperson moved:

   1. That the Finance and Strategy Committee notes the approach to consultation agreed at the 29 September 2009 Annual Plan Direction Setting meeting, which included conducting a tailored feedback, rather than a statutory consultation, process provided the requirements of the Local Government (Auckland Council) Act 2009 are met.
   2. That the Finance and Strategy Committee agrees to the approach for gathering feedback including:
      1. requesting feedback on the changes to the 10-year plan alone;
      2. holding no hearings for this feedback; and
      3. carrying out streamlined communications support to this feedback.
   3. That the Finance and Strategy Committee approves the communications strategy attached as appendices A and B in the report entitled "Annual Plan 2010/2011 - communications and feedback" with the following enhancements:
      1. that the Pacific Islands Board Auckland City (PIBAC) be consulted as a key stakeholder.

   Councillor Casey moved the following amendments:

   1. That the Finance and Strategy Committee enhances and strengthens the approach to consultation agreed at the 29 September 2009 Annual Plan Direction Setting meeting, which included conducting a tailored feedback, rather than a statutory consultation, process provided the requirements of the Local Government (Auckland Council) Act 2009 are met.
   2. That the Finance and Strategy Committee agrees to the following approach for gathering feedback including:
      1. requesting feedback and submissions on the changes to the 10-year plan alone, allowing an appropriate period of at least one month for submissions;
      2. holding no separate hearings for this feedback and submissions but combining these with the hearings on the changes to The Development Contributions Policy; and
      3. carrying out streamlined communication support to this feedback.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Mark Donnelly Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills His Worship the Mayor Cr Douglas Armstrong

   Councillor Easte and Councillor Goldsmith were absent.

   The amendment was declared LOST by 11 votes to 6.

   Councillor Northey moved the following amendment by way of addition:

   3. That the Finance and Strategy Committee approves the communications strategy attached as appendices A and B in the report entitled "Annual Plan 2010/2011 - communications and feedback" with the following enhancements:
      2. that prominence be given to the proposed changes, reductions or deferrals in the CAPEX projects and service levels.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Mark Donnelly Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Cr Douglas Armstrong

   His Worship the Mayor, Councillor Easte and Councillor Goldsmith and were absent.

   The amendment was declared LOST by 10 votes to 6.

   Councillor Fryer moved the following amendment by way of addition:

   3. That the Finance and Strategy Committee approves the communications strategy attached as appendices A and B in the report entitled "Annual Plan 2010/2011 - communications and feedback" with the following enhancements:
      2. that major environmental, community and social service organisations be consulted as key stakeholders.

   The amendment was put by show of hands and declared LOST by 10 votes to 5.

   Councillor Roche moved the following amendment by way of addition:

   3. That the Finance and Strategy Committee approves the communications strategy attached as appendices A and B in the report entitled "Annual Plan 2010/2011 - communications and feedback" with the following enhancements:
      2. that community boards be resourced and enabled to carry out public meetings specifically on the Annual Plan 2010/2011.

   A division was called for, voting on which was as follows:

   For the Amendment:	Against the Amendment:
   Cr Leila Boyle Cr Dr Cathy Casey Cr Mark Donnelly Cr Glenda Fryer Cr Richard Northey Cr Denise Roche	Cr Ken Baguley Cr Aaron Bhatnagar Cr Bill Christian Deputy Mayor David Hay Cr John Lister Cr Toni Millar Cr Greg Moyle Cr Graeme Mulholland Cr Noelene Raffills Cr Douglas Armstrong

   His Worship the Mayor, Councillor Easte and Councillor Goldsmith and were absent.

   The amendment was declared LOST by 10 votes to 6.

   The Chairperson put the substantive motion:

   1. That the Finance and Strategy Committee notes the approach to consultation agreed at the 29 September 2009 Annual Plan Direction Setting meeting, which included conducting a tailored feedback, rather than a statutory consultation, process provided the requirements of the Local Government (Auckland Council) Act 2009 are met.
   2. That the Finance and Strategy Committee agrees to the approach for gathering feedback including:
      1. requesting feedback on the changes to the 10-year plan alone;
      2. holding no hearings for this feedback; and
      3. carrying out streamlined communications support to this feedback.
   3. That the Finance and Strategy Committee approves the communications strategy attached as appendices A and B in the report entitled "Annual Plan 2010/2011 - communications and feedback" with the following enhancements:
      1. that the Pacific Islands Board Auckland City (PIBAC) be consulted as a key stakeholder.

   The substantive motion was put by show of hands and declared CARRIED by 11 votes to 5.

   There being no further business the Chairperson declared the meeting closed at 12:20pm.