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Council member and meetings
OPEN AGENDA
I hereby give notice that a meeting of the
ART GALLERY BOARD
will be held as follows:
| DATE: |
Thursday, 17 April 2008 |
| TIME: |
9:30 am |
| VENUE: |
Committee Room, Level 15 |
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Civic Administration Building |
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1 Greys Avenue |
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Auckland |
| Priscilla Steel |
| DEMOCRACY ADVISOR |
| Members: |
Co-Opted Members: |
| Cr |
Noelene |
Raffills [Chairperson] |
Ms |
E A |
Ellis, CNZM, JP |
| Cr |
Toni |
Millar, JP |
Mr |
R |
Sang |
| Cr |
Greg |
Moyle, E.D. |
Mr |
J |
Wigglesworth |
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|
Ms |
L |
Reihana |
Ex Officio:
| His Worship the Mayor, Hon John Banks, QSO |
| Deputy Mayor, David Hay, JP |
 APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Art Gallery Board meeting held on Thursday, 21 February 2008 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
AUCKLAND ART GALLERY TOI O TAMAKI REPORT FOR JANUARY - MARCH 2008
| Chris Saines |
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| Director, Auckland Art Gallery |
17 April 2008 |
Attaching a report summarising the Art Gallery's activities during the report
period January 2008 - March 2008 for the information of the Board.
Recommending that the report be received.
| [ATTACHMENT 5] |
Pages 1-18 |
AUCKLAND ART GALLERY TOI O TAMAKI FINANCIAL REPORT TO END FEBRUARY 2008
| Patricia Morgan |
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| Manager Business Support |
4 April 2008 |
Attaching a report on the financial performance summary showing the year to date
result to the end of February in comparison to the budget for the 2007/2008
financial year resulting in a net result of $4,544 for the information of the
Board.
Recommending that the report be received.
| [ATTACHMENT 6] |
Pages 19-24 |
UPDATE ON ART GALLERY RE-DEVELOPMENT PROJECT
| Chris Saines |
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| Director, Auckland Art Gallery |
10 April 2008 |
The
Director, Auckland Art Gallery, will provide a verbal update on the Art Gallery
re-development project.
Recommending that the Director, Auckland Art Gallery, be thanked for his verbal
update.
ART GALLERY BOARD 21 AUGUST 2008 MEETING
| Priscilla Steel |
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| Democracy Advisor |
10 April 2008 |
The
Chairperson has requested that the Art Gallery Board meeting on 21 August 2008
be moved to an alternate date.
Recommending that the Board agree to the change of date from 21 August 2008 to
28 August 2008.
SUPPLIER RECOMMENDATION REPORT FOR AUCKLAND ART GALLERY DEVELOPMENT PROJECT
| Priscilla Steel |
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| Democracy Advisor |
10 April 2008 |
At
its meeting held on 27 March 2008, Council considered the report on the
estimated costs for the Auckland Art Gallery development project. For the
Board's information, Council resolved;
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That council confirms its support for the Art
Gallery development project at a cost-to-complete of $113 million (which
includes a contingency sum of $5 million), representing an estimated increased
cost to council of $10.47 million and bringing council's total contribution to
$48.1 million, noting that this increase comprises:
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$5.4 million increase as a
result of Environment Court decision
- $9.15 million of increased main building
construction costs
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That council awards the Art Gallery
development main building contract to Hawkins Construction Ltd for the sum of
$85.38 million (excl. GST) which includes a Provisional Sum of $1.6 million for
the nominated security contract, tendered separately on a concurrent basis, all
subject to Stage 1 building consent (demolition, piling & foundations) been
issued.
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That the Art Gallery development project
update on budget, procurement, design, and regulatory status be received.
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That council accept the fundraising risk
noting that the Auckland Art Gallery Foundation is confident the risk is small.
Recommending that the information be received.
| [ATTACHMENT 9] |
Pages 25-34 |
BOARD MEMBER'S REPORT
Providing the Board members with an opportunity to update the Board on items
within their area of expertise.
Recommending that the Board members reports be received.
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