APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Art Gallery Board meeting held on Thursday, 26 June 2008 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings Act
1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at that
meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open to the
public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a subsequent
meeting." |
| Section 46A(7A) of the Local Government Official Information and Meetings Act
1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the local
authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time when
it is open to the public, that the item will be discussed at the meeting; but |
| (b) |
no
resolution, decision, or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
ASSET MANAGEMENT PLAN OVERVIEW
| David Jeffrey |
|
| Asset Planning Manager |
2 September 2008 |
Providing an overview of draft asset management plans for council's asset owning
groups.
Recommending that the information be noted.
REVIEW OF DRAFT ART GALLERY ASSET MANAGEMENT PLAN
| Patricia Morgan |
|
| Manager Business Support |
8 August 2008 |
Providing an overview of the key issues raised in the Auckland Art Gallery Toi o
Tāmaki draft asset management plan (AMP).
The
investment indicated by the draft AMP is higher than can be funded from
affordable rate increases. The Art Gallery draft AMP for the 2008-2019 LTCCP is
proposing an additional $9.05 million of capital projects. The Art Gallery are
working to identify options for the delivery of the levels of service and areas
where capital expenditure may be deferred or reduced and the impact on service
levels.
Recommending that the Board receive the Auckland Art Gallery Toi o Tāmaki draft
AMP, noting the levels of service outlined in the asset management plan for the
2009-2019 Long Term Council Community Plan (LTCCP) period and provides comment
and feedback.
| [ATTACHMENT 6] |
Pages 1-10 |
AUCKLAND ART GALLERY TOI O TAMAKI REPORT FOR JUNE-JULY 2008
| Chris Saines |
|
| Director Art Gallery |
26 August 2008 |
Attaching a report summarising the Art Gallery's activities during the report
period ending 31 July 2008 for the information of the Board.
Recommending that the report be received.
| [ATTACHMENT 7] |
Pages 11-30 |
AUCKLAND ART GALLERY TOI O TAMAKI FINANCIAL REPORT TO END JULY 2008
| Patricia Morgan |
|
| Manager Business Support |
12 August 2008 |
Attaching a report for the information of the Board on the financial performance
at year end 30 June 2008, in comparison to the budget for the 2007/2008
financial year, resulting in a net positive variance of $16,000.
Recommending that the report be received.
| [ATTACHMENT 8] |
Pages 31-36 |
EDUCATION AND PUBLIC PROGRAMME POLICY
| Roger Taberner |
|
| Senior Curator Education |
2 September 2008 |
At
its 26 June 2008 meeting, the Art Gallery Board were advised that the Art
Gallery is reviewing its existing policies and developing new policies. The
Education and Public Programmes Policy is the first new policy developed for
current and future use. The Board resolved:
That the Art Gallery Board
approves the Art Gallery Education and Public Programmes Policy document dated
June 2008, noting that there may be minor amendments.
Attaching the amended Education and Public Programme Policy for the Board's
information.
Recommending that the
amended Education and Public Programme Policy be received.
| [ATTACHMENT 9] |
Pages 37-44 |
BOARD MEMBER'S REPORT
| Ron Sang |
|
| Board Member |
9 September 2008 |
Providing Board members with an opportunity to update the Board on items within
their area of expertise.
Recommending that the verbal report of Board Member Ron Sang be received.
