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Art Gallery Board
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OPEN AGENDA

I hereby give notice that a meeting of the

ART GALLERY BOARD

will be held as follows:

DATE: Thursday, 20 August 2009
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Karen Marais
DEMOCRACY ADVISOR


Members: Co-Opted Members:
Cr Noelene Raffills [Chairperson] Ms Elizabeth Ellis, CNZM, JP
Cr Toni Millar, JP Mr Ron Sang, JP
Cr Greg Moyle, ED Mr John Wigglesworth
      Ms Lisa Reihana

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    An apology has been received from Board member Councillor Greg Moyle.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Art Gallery Board meeting held on Thursday, 25 June 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top AUCKLAND ART GALLERY TOI O TAMAKI REPORT FOR JUNE - JULY 2009

    Chris Saines  
    Director Auckland Art Gallery 3 August 2009

    Reporting on the Art Gallery's first full financial year of operation based in the New Gallery building and noting that the gallery has used the opportunity presented by the reduction in scale and service delivery to focus on adapting and better tailoring its programming to the needs of the visitor.

    Recommending that the report be received.

    [ATTACHMENT 5]  

  6. Top AUCKLAND ART GALLERY TOI O TAMAKI FINANCIAL REPORT TO 30 JUNE 2009

    Patricia Morgan  
    Manager business support 4 August 2009

    Reporting on the financial performance year-end result of $5,539,000 compared to the budget for the 2008/09 financial year of $5,474,000 resulting in a negative variance of $65,000.

    Recommending that the report be received.

    [ATTACHMENT 6]