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Council member and meetings
Arts, Culture and Recreation Committee
Back to contents AGENDA ATTACHMENTS

I hereby give notice that the inaugural meeting of the

ARTS, CULTURE
AND RECREATION COMMITTEE

will be held as follows:

DATE: Thursday, 6 December 2007
   
TIME: 1:30 pm
   
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  3. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    3.1. SUSANNE RITZENHOFF - Q THEATRE

    Susanne Ritzenhoff, Q Theatre, will be in attendance to provide the Committee with an update on the New Theatre Initiative/Q Theatre.

  4. Top REPORTS REQUESTED/PENDING

    J Chisholm  
    Democracy Advisor 29 November 2007

    Advising of reports requested/pending carried over from the 2004-2007 term of council. The new committee are requested to review this list and determine whether or not these reports are still required.

    Recommending that the Reports Requested/Pending report of the Democracy Advisor, dated 29 November 2007, be received, and amended as appropriate.

    [ATTACHMENT 4] Pages 1-4

  5. Top DELEGATED DECISIONS

    J Chisholm  
    Democracy Advisor 29 November 2007

    Providing a list of decisions made under delegation.

    Recommending that the Delegated Decisions report of the Democracy Advisor, dated 29 November 2007, be received.

    [ATTACHMENT 5] Pages 5-6

  6. Top ALBERT AND VICTORIA STREET FINAL CONCEPT DESIGNS

    R Levett  
    CBD Project Leader 27 November 2007

    Reporting on the final concept designs for Albert and Victoria Streets, included within Auckland City's CBD Into the Future strategy, which focuses on revitalising and transforming Auckland's central business district into a world-class city centre. The Albert and Victoria Street upgrade is a key project under the streetscapes and open spaces upgrade programme, which seeks to create a high quality urban environment with a focus on pedestrian usage.

    This programme represents a significant level of investment in the CBD's public open spaces and is funded via the CBD targeted rate, which is applicable to CBD ratepayers only. It will provide $166 million over twelve years to transform and revitalise the CBD.

    Consultation on the draft designs was carried out between 3 September and 24 September 2007, and overall the draft concept designs were well supported. The draft concepts have been revised taking into consideration the feedback received from consultation, and a small number of changes to the designs are recommended:

    • Investigate the inclusion of native tree species;

    • Increase the number of proposed trees in all areas where conditions allow; and

    • Acknowledgement of the old foreshore at the Lower Albert and Customs Street intersection through a paving design similar to the Queen Street upgrade.

    The CBD Board formally endorsed the final concept designs at their 26 November 2007 meeting.

    Recommending that the Committee note that feedback on the Albert and Victoria Street upgrade draft concept designs were positive overall, and that the Committee approve the Albert and Victoria Street final concept designs to progress to detailed design and construction, scheduled for May 2008.

    [ATTACHMENT 6] Pages 7-44

  7. Top WAITANGI DAY EVENT IN PARTNERSHIP WITH NGATI WHATUA

    R Dacy  
    Group Manager, City Events 6 December 2007

    Reporting on the opportunity for Auckland to celebrate the shared history between Maori and non-Maori, by staging a major event to mark Waitangi Day. The event is planned to be set against the background of Okahu Bay and will offer free, family-friendly entertainment on the waterfront on a public holiday. The plan for the occasion is a waka arrival of VIPs (including the Mayor), into Okahu Bay, followed by a ceremony of a scale and interest not seen since the millennium celebrations at Okahu Bay. The event is intended to be alcohol free and highly accessible to all, with a strong emphasis placed on public transport and care for the environment. After the ceremonial opening, there will be an informal collection of performances, and food stalls will also be available. It is estimated that at least 30,000 people will attend in the first year, with this number expected to grow as the event gains profile and support.

    Support of the Waitangi Day event provides council with an opportunity to demonstrate the leadership of both council and Ngati Whatua o Orakei in the national context, and to enhance council's corporate reputation across the community. Specifically, the payback provided by this event to council and Aucklanders includes:

    • Event partner status;

    • Provision of a free quality mass event for an expected 30,000 Aucklanders on a public holiday;

    • Broadcast of the event on Maori TV along with other potential national broadcasters who have expressed interest;

    • Council's name and logo on site, in all public relations and broadcast exposure, in all paid advertising, promotional material and printed collateral;

    • An invitation for the Mayor, councillors and key officers to take part in the formal ceremony;

    • An opportunity for visitors to the city to be exposed to local Maori culture, a global point of difference for Auckland and New Zealand;

    • A sense of pride through the enhancement of Auckland's reputation as an events city; and

    • A sense of "one Auckland" hosted by Ngati Whatua.

    Due to the termination of a long-term event sponsorship, $250,000 has become available within 2007/2008 and future years' event budgets. Officers are seeking to redirect $100,000 of the 2007/2008 annual sponsorship budget to a Waitangi Day celebration at Okahu Bay for 2008. It should be noted that $150,000 has been retained within the sponsorship budget to respond to other opportunities, or to be recorded as a saving at year end.

    Recommending that the Committee approve up to $70,000 cash from the 2007/2008 sponsorship budget, for one year only, to go toward the delivery of a major Waitangi Day free inclusive public celebration in 2008, to be delivered in partnership with Ngati Whatua o Orakei, and that future funding to be considered following an assessment of the inaugural 2008 event, and that the Committee approve $30,000 in-kind support.

    [ATTACHMENT 7] Pages 45-48

  8. Top ONETANGI HALL ACCESS OVER POHUTUKAWA RESERVE

    J Nash  
    Senior Open Space Planner 15 August 2007

    Reporting on the investigations surrounding the Onetangi Residents Association Hall and the proposed access over Pohutukawa Reserve, Onetangi. The Onetangi Residents and Ratepayers Association own a hall bounded on three sides by Pohutukawa Reserve at Onetangi, and seek to improve vehicle access to the hall by creating an accessway across Pohutukawa Reserve. Three options have been prepared for consideration, and officers are in support of Option 2 - an accessway largely located on Onetangi Residents Association land but with a turning area partly located on the reserve. This will require an easement to be negotiated between Onetangi Residents Association and council.

    This report was presented to the Waiheke Community Board meeting on 26 September 2007, where it was resolved, inter alia, as follows:

    "B. That it be a recommendation to the appropriate committee of council:

    i. That an easement be granted to the Onetangi Residents Association over Pohutukawa Reserve to enable vehicle access, based on Option 1 referred to in Attachment C.

    ii. That the configuration and extent of access be aimed at minimising the adverse impact on Pohutukawa Reserve and be negotiated further once detailed design drawings are prepared."

    Board Member Tony Sears has been delegated speaking rights by the Chair of the Waiheke Community Board to address the committee regarding this item.

    Recommending that the report of the Senior Open Space Planner, dated 15 August 2007, be received; that the resolutions of the Waiheke Community Board, dated 26 September 2007, be noted.

    [ATTACHMENT 8] Pages 49-70

  9. Top CREATIVE COMMUNITIES SUBCOMMITTEE - APPOINTMENTS PROCESS AND MEMBERSHIP

    P Steel  
    Democracy Advisor 27 November 2007

    Reporting on new co-opted member appointments to the Creative Communities Subcommittee, which are required for this term of council. The Creative Communities Subcommittee allocates Creative New Zealand funding to community arts projects and meet twice yearly.

    A decision is required regarding the total number of members for the Creative Communities Subcommittee, and the establishment of an appointments panel to assess expressions of interest and recommend co-opted community appointments to this Subcommittee.

    Recommending the Committee recommend to Council the total number of members for the Creative Communities Subcommittee for the 2007-2010 term of council, and suggested membership of the appointments panel established with delegated authority to assess expressions of interest and recommend co-opted members for the Creative Communities Subcommittee.

    [ATTACHMENT 9] Pages 71-74

  10. Top REPORT AND RESOLUTIONS FROM THE PUBLIC ART SUBCOMMITTEE - DAVID LANGE MEMORIAL ARTWORK

    W Pringle  
    Senior Arts Planner 6 September 2007

    Updating the Committee on the progress of the proposed major artwork memorial to the late Prime Minister David Lange. In September 2006, this Committee endorsed the proposal to locate a major memorial artwork for David Lange on the Mason Avenue Entrance on the Otahuhu Recreation Precinct. The David Lange Memorial Trust have engaged an artist, Virginia King, and would like to install the memorial by August 2008. The artwork concept, which is still under development, incorporates landscaping around the artwork that will form a section of the precinct entranceway.

    This report was presented to the Public Art Subcommittee meeting on 26 September 2007, where it was resolved as follows:

    "A.That the Public Art Subcommittee endorse the proposal to fund $80,000 landscaping costs of the David Lange Memorial artwork over two years, 2007/2008 and 2008/2009, from the Citywide Artworks Fund.

    B.That officers continue working with the David Lange Memorial Trust project manager, Deborah White, and the artist, Virginia King, to integrate the David Lange Memorial Artwork into stage two of the Otahuhu Recreation Precinct development project.

    C.That the report by the Senior Arts Planner and these resolutions be forwarded to the Tamaki Community Board, the Arts, Culture and Recreation Committee and the David Lange Memorial Trust."

    Recommending that the report and of the Senior Arts Planner, dated 6 September 2007, be received, and that the resolutions of the Public Art Subcommittee, dated 26 September 2007, be noted.

    [ATTACHMENT 10] Pages 75-80

  11. Top RESOLUTIONS FROM THE WESTERN BAYS COMMUNITY BOARD - TREECARE SERVICES LTD - WESTERN SPRINGS LAKESIDE PARK

    J Chisholm  
    Democracy Advisor 28 November 2007

    Reporting on resolutions from the Western Bays Community Board regarding a stand of large radiata pine trees in Western Springs Lakeside Park near the Auckland Zoo.

    At its meeting on 15 August 2007, the Western Bays Community Board resolved as follows:

    "A. That the Western Bays Community Board notes the report of Treecare Services Limited - Western Springs Lakeside Park, Stand of pines - Review of tree safety, dated November 2006.

    B. That the Western Bays Community Board notes Policy 7 of the Western Springs Lakeside Park Plan (1995), "to progressively replace the pines trees adjoining the Western Springs Stadium with a native podocarp forest".

    C. That the Western Bays Community Board regrets the imminent loss of the Western Springs pines as a significant feature in the local landscape, but welcomes the opportunity to achieve the long term goal of returning this area to a native forest of similar landscape value.

    D. That the Western Bays Community Board request that work on planning the replanting and redevelopment of the area now occupied by the Western Springs pines be given urgency.

    E. That the Western Bays Community Board notes the keen interest of local residents in the replanting of the bush in the area now occupied by the Western Springs pines, and its long term care, and therefore request that resource consents relating to the removal of the Western Springs pines be publicly notified.

    F. That the Western Bays Community Board requests that Board members and the local residents group, 'Friends of the Bush' be involved as key stakeholders in drafting a detailed plan for replanting and developing the area now occupied by the Western Springs pines.

    G. That the Western Bays Community Board requests consultation amongst the wider community on the draft plan for replanting and developing the area now occupied by the Western Springs pines.

    H. That the above resolutions be forwarded to the Group Manager, Arts Community and Recreation Services and to the Auckland Zoo Director, with copies to the Arts, Culture and Recreation Committee and the Zoo Enterprise Board."

    The full report can be viewed on the Auckland City website.

    Recommending that the resolutions of the Western Bays Community Board, dated 15 August 2007, be noted.

    [ATTACHMENT 11] Pages 81-82

  12. Top AUCKLAND REGIONAL AMENITIES FUNDING BILL 2007 - ENDORSEMENT OF SUBMISSION

    L Redshaw  
    Manager, Partnerships and Funding 30 November 2007

    Reporting on Council's Auckland Regional Amenities Funding Bill submission to the Local Government and Environment Select Committee.

    At it's meeting held 1 May 2007, the Arts, Culture and Recreation Committee passed the following resolution:

    "A.That the Arts, Culture and Recreation Committee reconfirms its endorsement of the principles of the Auckland Regional Amenities Funding Bill 2007, particularly the concept of securing sustainable levels of funding for organisations that contribute to making Auckland a great region.

    B.That, when the Select Committee considering the Bill calls for submissions, Auckland City make a submission as appropriate, supporting the Bill and its intended outcomes."

    A formal submission has been prepared and authorised by the Chief Executive and was forwarded to the Clerk of the Committee. As submissions closed on 30 November, there was not an opportunity to present the submission to the committee for approval before submitting it to the Select Committee.

    Officers Leigh Redshaw, Manager Partnership and Funding, and Mark Vinall, Group Manager Business Development Team, Auckland City Environments, will make a presentation to the Committee regarding the Auckland Regional Amenities Funding Bill.

    Recommending the Arts, Culture and Recreation Committee endorse Council's Auckland Regional Amenities Funding Bill submission to the Local Government and Environment Select Committee.

    [ATTACHMENT 12] Pages 83-212  

  13. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 28 August 2007

    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Property Acquisition Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report identifies a property which council wishes to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.