APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF
MINUTES
The minutes of the Arts, Culture and Recreation Committee
meeting held on Wednesday, 5 December 2007 to be confirmed as a true and correct
record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. THE LANDING
AT OKAHU BAY - IAN CALHAEM
Ian Calhaem, speaking on behalf
of the Auckland Canoe Club, Fergs Kayaks, the Okahu Boat and Sail Association,
Okahu Haulage Incorporated, Orakei Water Sports and Waterwise, will be in
attendance to address the Committee regarding resource consent compliance for
the The Landing development.
| [ATTACHMENT 4.1] |
Pages 1-8 |
REPORTS
REQUESTED PENDING
| J Chisholm |
|
| Democracy Advisor |
7 February
2008 |
Advising of reports requested/pending.
Recommending that the Reports Requested/Pending report of
the Democracy Advisor, dated 7 February 2008, be received.
| [ATTACHMENT 5] |
Pages 9-10 |
DEPUTATION -
PETER BOYS, WESTERN SPRINGS LAKESIDE PARK GROUP
Peter Boys, representing the Western Springs Lakeside
Park Group, will be in attendance to address the Committee regarding sexual
misbehaviour, the disrepair of public toilets and the lack of gate locking in
Western Springs Park.
TOWN HALL
ARTS PRECINCT BUSINESS CASE
| J Webster |
|
| Manager, Aotea Quarter Programme |
21 January
2008 |
In June 2006, the Combined Committees considered the Town
Hall Arts Precinct proposal, and resolved to earmark the site behind the Town
Hall plus the council owned character buildings for the precinct and asked the
Property Enterprise Board to work with officers to progress the project. In
addition, the Combined Committees signalled that any capital contribution from
Council is contained within the Development with Vision budget. This third
stage of the project is now complete with the development and presentation of a
business case for the precinct to the Arts, Culture and Recreation Committee.
The key decisions needing to be made are whether to
terminate the project, delay both planning and construction of the project or to
continue the planning but delay the construction until post 2011. On the
surface, an analysis of the pros and cons for each option suggests the best
approach is to continue with the planning but defer the construction timeframe.
However, this approach will affect the goal of keeping rates within a maximum
increase of 4.8%. Therefore, deferring the project for three years is
recommended.
Recommending that the Town Hall Arts Precinct project be
deferred for three years, and that the Committee note that if the project
proceeds in the future, the potential contribution from council will be either a
capital contribution of around $34 million together with an ongoing subsidy of
around $562,000 per annum, or an ongoing subsidy of around $4 million per annum.
| [ATTACHMENT 7] |
Pages 11-56 |
CAPITAL
PROJECTS BUDGET FOR 2008/2009
| R Stokes |
|
| Group Manager, ACR Policy |
13 February
2008 |
Reporting on the changes made to the 2008/2009 capital
projects budget that were referred to this Committee following the Annual Plan
Direction Setting (APDS) meeting on 12 December 2007. The purpose of the
proposed capital budget changes is to achieve the councillors' request of a
balanced budget with an overall rate increase of 4.8% for 2008/2009.
At its meeting on 29 January 2008, the Tamaki Community
Board resolved, inter alia, as follows:
"B. That the Board requests the Otahuhu Library Redevelopment
be included as part of the Otahuhu Pool Development project as a top priority
project and that it be referred to the Arts, Culture and Recreation Committee
for consideration at their February meeting."
Recommending that the resolution from the Tamaki
Community Board, dated 29 January 2008, regarding the inclusion of the Otahuhu
Library Redevelopment as part of the Otahuhu Pool Development be noted, and that
the following changes to capital projects be recommended to the March 2008
Combined Committee for inclusion in the draft 2008/2009 annual plan:
| Project |
Final Recommendation |
| Peter Blake Memorial |
Project not deferred |
| 254 Ponsonby Road Upgrade |
Defer three years |
| Auckland Museum Surrounds and Cenotaph
Upgrade |
Defer three years |
| Sylvia Park Surrounds |
Defer three years |
| Glen Innes Town Centre Upgrade (Stage Two) |
Defer three years |
| Project |
Final Recommendation |
| Volcanic Landscape Programme |
$1m in each of 2008/2009 and 2009/2010,
rest defer one year |
| Tamaki Streetscape Upgrade |
Delete |
| Mt Wellington Quarry Open Space Provision
|
Defer three years |
| Lunn Avenue Project |
Defer three years |
| Open Spaces Land Acquisition |
Defer one year |
| Land Purchases to Improve Harbours Access |
Delete |
| Harbour Walkways: Blockhouse Bay to
Onehunga |
Delete |
| Waikaraka Park Extension |
Project is not deleted |
| Glen Innes Music and Art Centre |
Delete |
| Pt Erin Pool Redevelopment |
Defer three years |
| Jordan Recreation Centre Redevelopment
|
Defer one year |
| Avondale Community Pool |
Delete |
| Paved Area Renewals - Citywide |
Defer one year, except $500k |
| Zoo - Te Wao Nui |
Defer one year |
| Lorne Street Stage Two (Library and
Canopy) |
Defer three years |
| Pah Homestead Restoration |
Defer three years, except $1.5m |
| Monte Cecilia Park Development |
Defer three years |
| Otahuhu Recreation Precinct (Stage Two) |
Defer three years |
[ATTACHMENT
8]
Pages 57-88
AUCKLAND
FESTIVAL TRUST - ADDITIONAL FINANCIAL ASSISTANCE
| L Redshaw |
|
| Manager, Partnerships and Funding |
11 January
2008 |
Reporting on the preparations currently underway for the
Auckland Festival 2009, the next in the series of biennial festivals first
established in September 2003. The Auckland Festival Trust was established by
council in 2001, and in recent years council has provided financial support to
the trust at the rate of $2 million per festival, paid as $1 million per annum.
During the Auckland Festival AK07, the Auckland Festival Trust signalled to
council that it needed additional financial assistance to ensure that it met all
its financial obligations, and council initially approved a loan of up to
$200,000 to fund the AK07 deficit. Following discussions with the Trust, where
they advised that they would be unable to uplift the funding as a loan because
it would mean that they were technically trading while insolvent, it was agreed
to reallocate funding from the 2007/2008 years into the 2006/2007 year, and
reduced the 2007/2008 grant accordingly.
The Trust has therefore been planning for the next
festival in 2009 based on a biennial council grant of $1.8 million rather than
$2.0 million. The Trust made a submission to the 2007/2008 Annual Plan seeking
the reinstatement of the grant back to the full $2.0 million, which was
ultimately declined. More recently, the Trust approached Council seeking an
additional $1 million to be applied towards Auckland Festival 2009.
Recommending that the Auckland Festival Trust be advised
that there is no capacity for Auckland City Council to increase the level of
funding provided for in the biennial funding agreement.
| [ATTACHMENT 9] |
Pages 89-94 |
ENDORSEMENT
OF SUBMISSION ON THE AUCKLAND DOMAIN (AUCKLAND TENNIS) AMENDMENT BILL
| L Redshaw |
|
| Manager, Partnerships and Funding |
31 January
2008 |
Attaching for the Committee's endorsement the formal
submission from Auckland City Council regarding the Auckland Domain (Auckland
Tennis) Amendment Bill. As promoter of the Bill, the formal submission has been
prepared, authorised by the Chief Executive and forwarded to the Clerk of the
Local Government and Environment Select Committee. As submissions closed on 31
January, there was no opportunity to present the submission to the Committee for
approval before submitting it to the Select Committee. The Chair and Deputy
Chair reviewed the submission prior to it being forwarded to parliament.
Recommending that the Committee endorse the formal
submission to the Local Government and Environment Select Committee on the
Auckland Domain (Auckland Tennis) Amendment Bill.
| [ATTACHMENT 10] |
Pages 95-124 |
QUEEN STREET
REDEVELOPMENT CELEBRATION
| P Dunphy |
|
| Manager, Event Attraction and Development |
13 February
2008 |
Reporting on the development and delivery of an event to
celebrate the $43 million redevelopment of Queen Street, which has been underway
since early 2006 and is nearing completion. Due to the significance of this
redevelopment and the disruption it has caused, a celebratory event was offered
to CBD retailers to thank them for their ongoing patience. As a result, council
is in discussion with Heart of the City to investigate ways in which to
celebrate this historic redevelopment of Queen Street. Council is commissioning
local event management organisations to develop a number of event concepts
(based around a budget of $150,000) that will reflect aspects of what make the
CBD distinctive.
Recommending that, subject to CBD Board approval,
$100,000 from the 2007/2008 Queen Street project surplus (funded from the CBD
targeted rate) and $50,000 from the 2007/2008 City Events sponsorship budget, be
allocated to the development and delivery of a Queen Street celebration.
| [ATTACHMENT 11] |
Pages 125-128 |
MAUNGAWHAU -
MT EDEN PROJECT UPDATE
| E Parkin |
|
| Senior Open Space Planner |
13 February
2008 |
Reporting on council's revised Maungawhau-Mt Eden
Management Plan which proposes progressive management policies designed to
conserve the archaeological, geological and Maori heritage values of the
reserve. Approximately 1.2 million people per annum visit the summit of Mt
Eden. This level of visitation is largely unmanaged, without adequate
facilities, tracks or information to cater for the volume of visitors, to
protect the important features of the reserve, or to instil in visitors the
heritage values of the site. The approved 2006 Management Plan policies include
changes to the way people access the summit (including the removal of vehicles
from the summit loop road) and the development of a visitors centre.
Work completed in 2006/2007 identified a preferred option
for the development of visitor facilities for Maungawhau. The option included a
visitor centre in Tahaki Reserve West, a lightweight electric vehicle to
transport visitors to the summit, as well as minor improvements to the summit
area to improve visitor flow, information provision and visual amenity. Public
consultation on this option was undertaken in late 2007 and a total of 817
submissions were received. Each of the proposals gained support from over half
of the submitters (visitors centre 58%, lightweight electrical vehicle 60% and
summit 67%). Concerns raised by submitters (both those in support of the
proposals and those against) commonly mentioned the scale and cost of the
proposals. Work is currently underway to complete a financial analysis of the
proposals and develop an understanding of governance options, which will help
determine the viability of the proposals, the likely cost to council and the
options for control and management of the facilities. This will be reported to
the April meeting of this Committee for consideration.
Recommending that the report of the Senior Open Space
Planner, dated 13 February 2008, be received.
| [ATTACHMENT 12] |
Pages 129-132 |
SUPPLIER
RECOMMENDATION FOR MULTI FUNCTION POLES
| R Levett |
|
| CBD Project Leader |
11 January
2008 |
Reporting on the supplier recommendation for the Auckland
multi function pole, an integral element within council's current streetscape
and open spaces programme in the central business district.
The pole is the approved street lighting for installation
in the CBD, and is a modular structure that integrates lighting, signage,
banners and traffic signal components. In November 2007, a request for proposal
was sought from interested suppliers with the necessary resources, skills and
competencies to manufacture and supply the Auckland multi function pole within
value for money considerations.
Recommending that the Committee accept the proposal
submitted by HUB Street Equipment Limited for the supply of Auckland multi
function poles to the value of $1,540,850 excluding GST, and that the Committee
approve a contingency sum of $154,085 excluding GST for this contract.
| [ATTACHMENT 13] |
Pages 133-136 |
REPORT FROM
THE HOBSON COMMUNITY BOARD - JUDGES BAY RESTORATION
| J Chisholm |
|
| Democracy Advisor |
7 February
2008 |
Attaching a memo from Councillor Aaron Bhatnagar
regarding the restoration of Judges Bay. The Notice of Motion and scoping
report was presented to the Hobson Community Board meeting on 22 January 2008,
where it was resolved:
"A. That the scoping report by BECA Consulting for Ports of Auckland into
Judges Bay be received.
B. That the City Development Committee be asked to consider the attached
scoping report into Judges Bay, compiled by BECA Consulting for the Parnell
Community Committee.
C. That the City Development Committee be asked to investigate and
implement environmental improvements to Judges Bay, Parnell.
D. That the City Development Committee seek assistance from Ports of
Auckland Ltd and the Auckland Regional Council with respect to Judges Bay
improvements."
As the delegation for Judges Bay restoration would sit
under the Arts, Culture and Recreation Committee, rather than the City
Development Committee, this Committee has been requested to consider the
motion.
Recommending that the memo from Councillor Bhatnagar
regarding the restoration of Judges Bay, dated 31 January 2008, the Notice of
Motion from Councillor Bhatnagar to the Hobson Community Board regarding the
restoration of Judges Bay, dated 19 November 2007, and the scoping report
identifying potential options for improving the amenity value of the Judges Bay
area, dated 10 August 2007, be received.
| [ATTACHMENT 14] |
Pages 137-142 |
RUGBY WORLD
CUP 2011 - AUCKLAND CITY COUNCIL PROGRAMME AND BUDGET
| V Terpstra |
|
| Manager, Major Events |
31 January
2007 |
The draft Annual Plan considered at the December 2007
Annual Plan Direction Setting (APDS) meeting contained a provisional budget of
$40 million for Rugby World Cup related projects, including Eden Park precinct
works. Since that time, further analysis has been undertaken, and this new
report now recommends a $32 million programme of projects for Rugby World Cup
2011. The $32 million package, to be considered at the March Combined
Committees, includes a $22 million Eden Park precinct support package comprising
a range of transport and infrastructure improvement projects, and $10 million of
capex projects to support broader Rugby World Cup 2011 requirements (such as
preparation of training venues for international teams and waterfront and CDB
public space upgrades).
As well as supporting the successful delivery of Rugby
World Cup 2011, these projects will provide long-term outcomes for Auckland,
including improvement in the pedestrian and vehicle flows around Eden Park and
between Eden Park and the CBD, along with significant enhancements to the urban
environment for local residents.
Work has commenced on identifying the operational
activities and funding requirements for Rugby World Cup 2011 which will have an
impact on a broad range of operational areas across council. Consideration is
being given to which activities and projects can be reprioritised within
existing programmes and which activities and projects may require additional
funding provision from 2009/2010 to 2011/2012. All operational requirements are
also being assessed against their alignment to the outcomes sought by Auckland
from Rugby World Cup 2011, which are outlined in the attached report. The
endorsement process proposed for the operational programme and budget is for a
briefing for all councillors on Rugby World Cup 2011 prior to the March Council
meeting, followed by a report to this Committee in May and full Council on the
proposed three-year programme of Rugby World Cup 2011 services and activities
for consideration as part of the 2009/2010 LTCCP review.
Recommending that the Committee note the Rugby World Cup
2011 vision and outcomes, that the Committee recommend to Combined Committees
the $32 million four-year Rugby World Cup 2011 capital works programme, that the
Committee note that Rugby World Cup 2011 will have an impact on operational
budgets from 2009/2010 to 2011/2012 and that currently the LTCCP does not
provide for any operational expenditure, and that the Committee note that
projected operational costs for Rugby World Cup 2011 over the period 2009/2010 -
2011/2012 will be presented to and discussed with councillors from March 2008,
with approvals to be made through the 2009/2010 LTCCP review.
| [ATTACHMENT 15] |
Pages 143-154 |
