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Council member and meetings
Arts, Culture and Recreation Committee
Back to contents AGENDA ATTACHMENTS

I hereby give notice that an extraordinary meeting of the

ARTS, CULTURE
AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 27 August 2008
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, E.D. Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    An apology has been received from Councillor Lister for non-attendance.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 13 August 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top AOTEA SQUARE REDEVELOPMENT – LANDSCAPE DESIGN PUBLIC CONSULTATION FEEDBACK AND DESIGN ENHANCEMENTS

    M Cairns  
    Consultant project leader 21 August 2008

    Providing feedback on the public consultation findings and seeking approval to implement the draft concept design for the upgrade of Aotea Square.

    More than one thousand people gave their feedback on the draft design during public consultation, and the results show the majority of respondents support the design, however there are a number of design enhancements that are recommended to ensure that Aotea Square is unchallenged as the city's premier civic open space.

    Recommending the committee recommend to council the draft concept design for the upgrade of Aotea Square, including the proposed amendments, be approved to be developed through to detailed design stage and implementation; that additional funding of $1.17 million (funded by savings in other areas of the project) be approved for design enhancements identified during public consultation and that concept papers for further enhancements (as detailed) be developed and reported back to the Arts, Culture and Recreation Committee.

    [ATTACHMENT 5] Pages 1-16

  6. Top NZ NATIONAL MARITIME MUSEUM – BLUE WATER BLACK MAGIC – A TRIBUTE TO SIR PETER BLAKE – APPROVAL TO PROCEED WITH PROJECT

    L Redshaw  
    Manager, Partnerships and Funding 18 August 2008

    Reporting on the joint request from the New Zealand National Maritime Museum (NZNMM) and the Museum of New Zealand Te Papa Tongarewa (Te Papa), for council to re-confirm its commitment to the tribute to Sir Peter Blake. In June 2006, council resolved to provide a conditional grant of up to $2 million towards the Blue Water Black Magic - a Tribute to Sir Peter Black project to be located at the Maritime Museum site on the northern end of Hobson Wharf.

    When considering the proposed development on Hobson Wharf it has been necessary to take into account council's role, rights and obligations as landowner, lessor, mortgagee, regulatory authority and grant funder.

    A Funding Agreement between Auckland City Council and the NZNMM outlines the conditions to be met by the NZNMM prior to council confirming the amount of, and subsequently releasing any grant in respect of the Blue Water Black Magic project. Conditions imposed on the NZNMM under the Funding Agreement have been met.

    In May 2008, this Committee approved the appearance of the overall final designs for the proposed structure to be placed on Hobson Wharf. This allowed the NZNMM to apply for a building consent in respect of the project. Release of the building consent has been withheld pending resolution of a number of issues relating to Hobson Wharf repairs and maintenance and on-going ownership once the new wharf structure was completed.

    In order for the project to proceed with demolition and redevelopment, approval from Council as detailed within the report is required.

    Recommending the committee approves a capital grant of $2,000,000 (plus GST if applicable) condition on the NZ National Maritime Museum Trust Board executing the Variation to Funding Agreement, and the Deed of Variation Lease as detailed within the report.

    [ATTACHMENT 6] Pages 17-30

  7. Top VENUE STUDY

    L Civil  
    Manager, Arts Policy 19 August 2008

    Presenting the findings and recommendations of the professional performing arts venue study.

    The study concludes that the current theatre venue provision in Auckland is failing to meet the needs of the professional theatre and dance sectors and is resulting in a range of sub-optimal outcomes for the industry.

    The key findings of the study are that there is an urgent and high priority need for a 250-350 seat flexiform theatre and a 500-600 seat drama theatre. While both are seen as of high priority, the study concludes that progressing the flexiform theatre is of slightly higher priority because there is currently no flexiform theatre in the city. The study also identified that a 100-200 seat studio is required, but as a medium priority. The need for a 1200-1500 seat theatre is regarding as a secondary and lower priority.

    Recommending the committee receives the venue study report, noting the findings and recommendations.

    [ATTACHMENT 7] Pages 31-44

  8. Top APPOINTMENT OF COUNCILLORS - CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND

    J Chisholm  
    Democracy advisor 19 August 2008

    Requesting the committee appoint three councillors to hear objections and submissions following public notification of the change of classification of the reserve status over part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, as per resolution 19C from this committee at its meeting held 13 August 2008.

    [ATTACHMENT 8] Pages 45-46

  9. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 22 Aug 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Approval of indemnity arrangements for the Civic Carpark Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, this information needs to be confidential, as released it would breach an obligation of confidentiality in the Deed of Indemnity, and would prejudice the commercial positions of the organisations involved.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Acquisition of Land for Open Space – Onehunga Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Request for Underwrite – Auckland Festival Trust Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report contains information relating to third parties, that if released to the public, would compromise the Auckland Festival's ability to carry out negotiations and commercial activities in relation to the organising Auckland Festival 2009. 

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Q Theatre Project Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report contains information that may affect the ability of of Q Theatre to secure funding.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.