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Arts, Culture and Recreation Committee
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OPEN AGENDA

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 8 October 2008
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, E.D. Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 8 October 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top REPORTS REQUESTED/PENDING

    Janine Chisholm  
    Democracy Advisor 1 October 2008

    Advising of reports requested/pending.

    Recommending that the report of the Democracy Advisor, dated October 2008, be received.

    [ATTACHMENT 5] Pages 1-4

  6. Top RUGBY WORLD CUP 2011 - OPERATIONAL PROGRAMME AND FUNDING

    R Dacy
    Group manager, City Events

    In May 2008, Council signalled in-principle support of a $35.8 million 'World Class' package of operational projects and expenditure for Rugby World Cup 2011, subject to further detail being provided on a project by project basis.

    Given the removal of 2008/2009 projects (which are contained within council approved 2008/2009 budget baseline), the proposed future opex funding package totals $33.8 million. This report categorises the remaining projects by their 'non-discretionary' or 'discretionary' nature (which are $23.8 million and $10 million respectively), and seeks endorsement to include the full package of $33.8 million within the 2009-2019 Long Term Council Community Plan.

    Recommending the committee recommend to council it notes the economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland, endorses the $33.8 million operational programme be included in the 2009-2019 LTCCP, funded through $9.7 million reallocation within current budgeted baseline budgets, $4.0 million from external services, $11.0 million from redirection of 2007-2008 operating surplus, and the remaining $9.1 million be funded from a 2011/2012 dedicated RWC 2011 targeted rate which aligns investment with the beneficiaries of the tournament, noting this proposed model will be reported to the November 2008 Direction Setting meeting.

    [ATTACHMENT 6] Pages 5-69

  7. Top GATE OPTION TO CLOSE SUMMIT OF ONE TREE HILL AT NIGHT

    T Hartnett  
    Parks advisor volcanic landscapes 29 September 2008

    Reporting on investigations to find a long-term solution to the problem of anti-social behaviour at the summit of One Tree Hill at night. Officers have considered the use of CCTV cameras at the summit, and have investigated the use of a gate, located at the road junction in front of the Sorrento function centre, as a potential solution.

    Advice received indicates that the CCTV option will not solve the problem, however an alternative option of two gates has been recommended, located at the Sorrento junction, with a few strategically placed bollards. The installation cost of $30,000 for the two gates could be funded from projected savings in the Keith Hay Park recreation precinct project.

    The results of these investigations have been reported to the Maungakiekie Community Board, who are supportive of the officer recommendations.

    Recommending that the Committee approve closing the summit of One Tree Hill at night between 11:00pm and 7:00am in order to stop the increasing level of antisocial behaviour, by installing two gates and an electronic opening device at the Sorrento junction, noting that when required for public holidays and events, the summit road opening time be extended and publicly notified, and approves the reallocation of $30,000 from projected savings in the Keith Hay Park recreation precinct project to fund installation of the two gates.

    [ATTACHMENT 7] Pages 70-81

  8. Top EFFECTIVENESS OF EDUCATION AND ENFORCEMENT ACTIVITY ON IMPROVING COMMERCIAL CENTRE CLEANLINESS AND APPEARANCE

    W Baird  
    Streetscape adviser 8 September 2008

    Reporting on education, enforcement and incentive campaigns that encourage people to accept responsibility for disposal of their own litter, following resolution from this committee in June 2008 to address maintaining street cleanliness.

    The report recommends empowering parking wardens to issue litter infringement notices as a cost effective way of increasing the deterrent to this type of behaviour; installing 14 public-place recycling bins in Queen Street (noting the Ministry of Environment have committed 50% funding for this initiative); and work in partnership with mainstreet/business associations and key stakeholders to raise public awareness and reduce litter (as has been achieved successfully with the recent "let's keep it clean" CBD campaign).

    [ATTACHMENT 8] Pages 82-87

  9. Top SANDRINGHAM ROAD TRANSPORT CORRIDOR PROPOSALS - PREFERRED PACKAGE FOR COMMUNITY ENGAGEMENT

    Roads manager, Transport Strategy
    Senior project manager, Transport Infrastructure Delivery    		 24 September 2008

    Providing a report on the Sandringham Road Transport Corridor proposals for the committee's information, due to its Rugby World Cup 2011 governance role.

    This report was presented to the Transport Committee at its meeting held 2 October 2008, were it resolved as follows:

    1. "That the Transport Committee confirm council's commitment to working with regional transport partners including ARTA and Ontrack in delivering improvements to the City's transport infrastructure
    2. That the Transport Committee endorse officers to undertake community engagement which will include the Eden Albert Community Board and the Associations and Advisory groups around the Eden Park precinct on the package of transport improvements along the Sandringham Road corridor which:
      • realigns Sandringham Road between Kingsland Station and Reimers Avenue
      • aligns with ARTA's proposed rail station platform widening
      • provides for widened footpaths and a signalised pedestrian crossing
      • installs southbound peak time bus lanes from Kowhai School to Burnley Terrace
      • provides a new link lane or a pedestrian only lane between Walters Avenue and Sandringham Road
      • provides traffic calming measures along Walters Avenue.
    3. That the Transport Committee endorse negotiations and planning requirements to progress transfer of land from the following identified properties or parts of properties for the Sandringham Road corridor upgrade:
      • 60 Sandringham Road
      • 62 Sandringham Road
      • 64 Sandringham Road
      • Strip of land along the frontage of Eden Park on Sandringham Road
      • 57 Walters Road
      • 59 Walters Road.
    4. That the Transport Committee confirm that the results of the community engagement on the Sandringham Road corridor proposals, along with a regulatory framework for the project will be reported to the December 2008 Transport Committee in order to seek the committee's endorsement to advance with the preferred option.
    5. That the Transport Committee note that a copy of this report and any future report related to the Sandringham Road corridor will be provided to the Arts, Culture and Recreation Committee for information given the committee's Rugby World Cup 2011 governance role."

    Recommending that the report of the Roads manager, Transport Strategy and the Senior project manager, Transport infrastructure delivery, dated 24 September 2008, be received, and the Transport Committee resolutions dated 2 October 2008, be noted.

    [ATTACHMENT 9] Pages 88-123

  10. Top AVONDALE COMMUNITY BOARD NOTICE OF MOTION - AVONDALE POOL TO BE RETAINED IN LTCCP

    J Chisholm  
    Democracy advisor 23 September 2008

    Tabling a Notice of Motion from Avondale Community Board member Catherine Farmer regarding retaining the Avondale Community Pool in the Long Term Council Community Plan (LTCCP).

    At its meeting held 23 September 2008, the Avondale Community Board resolved as follows:

    1. "That the Avondale Community Board requests that the Avondale Community Pool project be retained in the long term council community plan (LTCCP).
    2. That the resolution of the Avondale Community Board be forwarded to the Arts, Culture and Recreation committee prior to the October LTCCP direction setting meeting."

    Recommending the Notice of Motion from Avondale Community Board member Catherine Farmer, dated 15 September 2008, be received, and the resolutions from the Avondale Community Board dated 23 September 2008, be noted.

    [ATTACHMENT 10] Pages 124-126

  11. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 02 Oct 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Urgent Decision - Deed of Variation to Development Agreement between Council and QPAM Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report concerns business between two commercial companies, and is confidential at their request.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.