APOLOGIES
An
apology has been received from Councillor Lister for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday,
8 October 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. MANUKAU ALL-TIDE BOAT RAMP PROPOSAL, COLIN TUNNICLIFFE, THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)
| Janine Chisholm |
|
| Democracy Advisor |
4 November 2008 |
Mr
Colin Tunnicliffe, representing The Onehunga Enhancement Society (TOES), will be
in attendance to address the committee regarding the location of an All-Tide
Boat Ramp for the Manukau Harbour.
Recommending that Mr Colin Tunnicliffe, The Onehunga Enhancement Society (TOES),
be thanked for his presentation regarding the Manukau All-Tide Boat ramp.
4.2. MANUKAU ALL-TIDE BOAT RAMP PROPOSAL, ROGER BALDWIN, CHAIRMAN, MANUKAU ALL-TIDE RAMP TRUST
| Janine Chisholm |
|
| Democracy Advisor |
4 November 2008 |
Mr
Roger Baldwin, Chairman of the Manukau All-Tide Boat Ramp Trust, will be in
attendance to address the committee regarding the location of an All-Tide Boat
Ramp for the Manukau Harbour.
Recommending that Mr Roger Baldwin, Chairman of the Manukau All-Tide Boat Ramp
Trust, be thanked for his presentation regarding the location of an All-Tide
Boat Ramp for the Manukau Harbour.
4.3. WATERSAFE AUCKLAND INCORPORATED - SANDY HARROP, CHIEF EXECUTIVE
| Janine Chisholm |
|
| Democracy Advisor |
5 November 2008 |
Ms
Sandy Harrop, Chief Executive of WaterSafe Auckland Incorporated, will be in
attendance to address the committee regarding WaterSafe Auckland Incorporated
funding.
Recommending that Sandy Harrop, Chief Executive of WaterSafe Auckland
Incorporated, be thanked for her presentation regarding WaterSafe Auckland
Incorporated funding.
4.4. AUCKLAND RESCUE HELICOPTER TRUST - BOB PARKINSON, CHIEF EXECUTIVE
| Janine Chisholm |
|
| Democracy advisor |
5 November 2008 |
Mr
Bob Parkinson, Chief Executive of the Auckland Rescue Helicopter Trust, will be
in attendance to address the committee regarding funding issues.
Recommending that Mr Bob Parkinson, Chief Executive of the Auckland Rescue
Helicopter Trust, be thanked for his presentation regarding funding issues.
REPORTS REQUESTED/PENDING
| Janine Chisholm |
|
| Democracy advisor |
5 November 2008 |
Advising of reports requested/pending.
Recommending that the report of the Democracy advisor, dated
4 November 2008, be amended as follows:
| Row |
Target Date |
Report Title |
Reason for Changing
Target Date |
| 1 |
From Nov 08 now Dec 08 |
Public Art Advisory Panel |
The advisory panel for
public art interviews will not be completed until mid November |
| 6 |
From Nov 08 now Dec 08 |
Detailed Design of Aotea
Square Redevelopment |
The design work for the
landscape is still in progress. |
RESOLUTIONS AND REPORT FROM FACILITY PARTNERSHIP WORKSHOP - FACILITY PARTNERSHIP PROPOSALS FOR 2009/2010
| Leigh Redshaw |
|
| Manager, Partnerships and funding |
16 October 2008 |
Attaching the report and resolutions from the 22 October 2008 Facility
Partnership workshop.
Reporting on projects under consideration for Facility Partnership funding in
the 2009/2010 financial year, and providing an update on the proposed review of
the policy. Of the eleven new proposals considered at the April Facility
Partnership workshop, it was resolved that one project warranted immediate
funding and three projects be progressed to stage three of the assessment. Of
the three projects, one has been withdrawn and officers consider that the other
two warrant funding. Additionally there are six projects currently active
under the Facility Partnership Scheme, and updates are included for information.
Recommending that the resolutions from the Facility Partnership workshop, dated
22 October 2008, be approved.
| [ATTACHMENT 6] |
Pages 3-55 |
ARTS, CULTURE AND RECREATION COMMITTEE DELEGATIONS
| Terry Sugrue |
|
| Corporate counsel, Governance and Democracy |
21 October 2008 |
Reporting on the revised delegations for the 2007-2010 triennium. On 28
February 2008, council approved an approach to the review and revision of the
delegations register, which has not been fully reviewed for a significant period
with only minor alterations.
This
report seeks the committee's endorsement of revised delegations for the
2007-2010 triennium. Following endorsement by the committee, these delegations
will be reported, along with the delegations of the other council committees,
subcommittees and boards, to full council on 27 November 2008.
Recommending that the committee endorses the delegations for the Arts, Culture
and Recreation Committee, Events Subcommittee, Tawaipareira Subcommittee and
Rangihoua Subcommitee, and appoints the Chair and the Deputy Chair the power to
consider and approve any further amendments made by the committee or by the
Delegations Working Party.
| [ATTACHMENT 7] |
Pages 56-69 |
WAIHEKE ARTWORKS STRATEGIC PLAN
| Karen Eisenhut |
|
| Senior project planner, ACR Policy |
20 October 2008 |
Reporting on the draft strategic plan for Waiheke Artworks, a council owned
complex located at Oneroa, Waiheke Island, that includes a number of arts,
cultural and commercial activities.
Due
to space constraints within the current library facility, Auckland City Council
established a project team in 2005 to consider options for redevelopment of the
library. The project team undertook two rounds of public consultation and
detailed option analysis. Part of their brief was also to complete the
preliminary development of a long-term strategic plan for Artworks which would
confirm its status as a community arts and cultural centre.
Recommending that the committee endorse the vision for Artworks as an arts and
cultural centre for Waiheke, retaining the current core functions of the Waiheke
Community Art Gallery, Waiheke Community Theatre, Waiheke Island Community
Cinema, Whittaker's Musical Museum and the Waiheke Community Library, and
endorse the establishment of a coordinator position (provided for within
existing staff provision), that the draft strategic plan be forwarded to the
Waiheke Community Board for comment, and that officers report back in Februrary
2009 with the final Waiheke Artworks strategic plan for adoption.
| [ATTACHMENT 8] |
Pages 70-85 |
USE OF VICTORIA PARK CARETAKER'S COTTAGE
| John Nash |
|
| Team leader planning, Streets and open space |
24 October 2008 |
Reporting in response to a proposal to establish an artist-run residence
programme in the Victoria Park caretaker's cottage. The cottage has been
tenanted as a dwelling in the past, but is currently vacant. The building
requires restoration work to make it suitable for a new use. To be consistent
with the Victoria Park management plan, any new use should contribute to the
amenity of the park, be compatible with the heritage values of the building, and
directly relate to use of the park.
There are a number of community organisations looking for accommodation who may
be interested in leasing the caretaker's cottage. It is recommended that
council invite community lease applications for the building to ensure that all
organisations are given an equal opportunity to lease the building.
Recommending that the Arts, Culture and Recreation Committee endorse advertising
the Victoria Park caretaker's cottage for a community lease in accordance with
the management plan for Victoria Park and conditional on the compatibility of
applicants with the shortlisted proposals for the Campbell Free Kindergarten.
| [ATTACHMENT 9] |
Pages 86-89 |
AUCKLAND REGIONAL AMENITIES FUNDING BOARD ESTABLISHMENT
| Leigh Redshaw |
|
| Manager, Partnerships and funding |
14 October 2008 |
Reporting on the outcome of the deliberations of the Territorial Local Authority
Electoral College in respect of the implementation of the provisions of the
recently enacted Auckland Regional Amenities Funding Act 2008.
The
Territorial Local Authority Electoral College is required to appoint six
directors to the newly established Auckland Regional Amenities Funding Board.
The college has not been provided for funding to undertake this task, nor has
the funding board been funded to put in place all the administrative processes
and procedures it needs to be properly functional.
The
cost of establishing the Auckland Regional Amenities Funding Board is estimated
to be $220,000 in the year ended 30 June 2009. The Territorial Local Authority
Electoral College resolved to share these costs between the seven councils in
the same proportions used for sharing the 2008/2009 museum levies. The Auckland
City Council share is estimated to be $94,000 and will be met from existing
provisions.
Recommending the committee notes that on 3 October 2008 the Territorial Local
Authority Electoral College considered the matter of establishment of the
Auckland Regional Amenities Funding Board, and passed resolutions that will
ensure the board is established in a timely manner, and noting the costs of
establishing the funding board and Auckland City Council's proportion of these
costs.
| [ATTACHMENT 10] |
Pages 90-99 |
WESTERN AREA TENNIS TRUST LOAN - RESTRUCTURE OF HILLARY COMMISSION LOAN
| Leigh Redshaw |
|
| Manager, Partnerships and funding |
10 October 2008 |
Reporting on the request from the Western Area Tennis Trust for council to
consider restructure of the $200,000 Hillary Commission Loan, provided by
council in 2001 for a 10 year term at an interest rate of 4.5% per annum, that
was used to fund (in part) the construction of the Blockhouse Bay Indoor Tennis
facility, which is owned and operated by the Trust.
In
financial terms, the Blockhouse Bay Tennis facility has struggled since its
inception and as a result, the Trust has repeatedly failed to meet its loan
obligations to Council, the original revenue projections proving to be too
optimistic.
Officers have considered a range of restructuring options, and recommend
extending the term of the loan to accommodate payments of $1,000 per month.
Recommending that the committee expresses its concern and disappointment to the
Western Area Tennis Trust that it allowed the loan payments to fall into
arrears, that the Deed of Acknowledgement of Debt between Auckland City and
Western Area Tennis Trust be converted into a formal loan agreement and the
current lease be varied to include an option for a further 10 years from 30 June
2015 provided the Trust has fulfilled its loan commitments at that date, that
council extend the term of the loan to accommodate monthly payments of $1,000
(principal and interest) and confirm that if the Trust does not perform its
obligations under the restructured loan and lease facilities council will
enforce the default provisions in the lease and terminate the lease, and that
the committee approve the transfer of the current loan facility from a Hillary
Commission Loan to a Community Loan.
| [ATTACHMENT 11] |
Pages 100-105 |
TENNIS AUCKLAND REGION INC - LEASE AND SUBLEASE OF AUCKLAND DOMAIN
| Leigh Redshaw |
|
| Manager, Partnerships and funding |
14 October 2008 |
Reporting on the results of public consultation undertaken between mid-September
and mid-October 2008 for the Tennis Auckland Region Incorporated's redevelopment
proposal, 1 Tennis Lane, involving lease and sublease of Auckland Domain.
The
public consultation process has now been completed, and no submissions or other
comments were received. As such, no changes are proposed to the form of the
lease and sublease that was presented to the committee in September.
Recommending that the committee acknowledge that based on information previously
supplied to the committee, the redevelopment of the Tennis Auckland Region
facilities at Tennis Lane by Tennis Auckland Inc and Next General Clubs New
Zealand/Australia (NGCA) are necessary in order to ensure that the Auckland
facility continues to be included in the annual international tennis circuit,
that the committee approves the form of the lease and sublease considered at the
committee meeting held on 3 September 2008, noting that as there were no
submissions received during public consultation, no substantial changes need to
be made to the documents and they can be executed under appropriate delegations,
and notes that an Agreement to Lease will be executed that records the extent of
work to be undertaken on site, including the anticipated costs and scale of work
to be undertaken by Tennis Auckland Inc. and NGCA.
| [ATTACHMENT 12] |
Pages 106-107 |
AOTEA MARKETS - RESOLUTIONS FROM TRANSPORT COMMITTEE
| Janine Chisholm |
|
| Democracy advisor |
5 November 2008 |
Attaching the resolutions from the 2 October 2008 meeting of the Transport
Committee regarding the proposal from Ms J Goffe-Robertson to close Lorne Street
to accommodate the aotea market, and the presentation from Ms J Goffe-Robertson
considered at the council meeting held 25 September 2008, and the resolutions
from that item.
Also
attaching the report of the Operations manager, Transport safety, assets and
operations dated 30 September 2008, noting the relocation of the market to Lorne
street would require a full street closure between Wellesley Street East and
Rutland Street, all day on Fridays and Saturdays, equating to street closure of
between 90 and 100 days per year, which is not possible under the Local
Government Act 1974 (Schedule 10, Clause 11 restricts closure of any road to an
aggregate of 31 days in any year).
Recommending that the resolutions from the Transport Committee meeting, dated 2
October 2008, be considered.
| [ATTACHMENT 13] |
Pages 108-115 |
DECLARATION AS RECREATION RESERVE - CAUSEWAY ROAD, WAIHEKE ISLAND
| John Nash |
|
| Team leader planning, Streets and open space |
15 September 2008 |
Reporting on the change of classification of the seaward side of Causeway Road,
Ostend, Waiheke Island, from legal road to recreation reserve.
Since 1982 the Waiheke Boating Club has leased this land from council, however
the lease area has been discovered to be legal road and therefore cannot legally
be leased to the club. In order to rectify this matter officers have been
progressing the processes needed to stop the road to enable its formal lease to
the club. The necessary recommendations and resolutions have now been obtained,
resulting in the road being stopped and a title being issued for the land. A
declaration under Section 14 of the Reserves Act 1977 is now required to enable
the land to become recreation reserve, and formal lease process with the boat
club to be commenced.
Recommending that the committee recommends to Council that under Section 14 of
the Reserves Act 1977, the fee simple section of the former part of Causeway
Road, described as 2940 m2 being Section 1 on Survey Office Plan 55851 (all
Computer Freehold Register 441270), be classified as recreation reserve, for the
purposes specified in Section 17 of the Reserves Act 1977, such that a formal
lease process with the Waiheke Boat Club can begin.
| [ATTACHMENT 14] |
Pages 116-121 |
"NO EXCEPTIONS ZONE" DECLARATION
| Minnie Baragwanath |
|
| Programme adviser - disability |
30 October 2008 |
Reporting on the "No Exceptions Region Declaration", a joint declaration between
key Auckland regional organisations to improve access to recreation and leisure
facilities and programmes for disabled Aucklanders.
The
concept for a No Exceptions Region is being led by Sport and Recreation New
Zealand, and sits under the governments national No Exceptions Strategy (2005),
that aims to have "all people participating in the physical recreation and sport
activities of their choice".
Under the No Exceptions Region, each organisation, including Auckland City
Council, would be expected to:
- Provide a range of
facilities that are accessible to people with disabilities
- Provide a range of
programmes that are accessible to people with disabilities;
- Train key staff in the
No Exceptions training programme.
Recommending that the committee approves the signing of the "No Exceptions
Declaration", that aims to improve access to sport and leisure for all disabled
Aucklanders.
| [ATTACHMENT 15] |
Pages 122-127 |
SERVICE PROFILES FOR LTCCP
| Robert Nelson |
|
| Group manager, Corporate Finance and Planning |
04 November 2008 |
As
part of the review of the Long Term Council Community Plan, councillors have
requested detail on the core services provided by council groups. This report
provides guidance for setting the ten-year financial projections, and contains
the 20 service profiles provided by Arts Community and Recreation division.
These service profiles contribute towards the following outputs:
- Arts and culture (5)
- Events (5)
- Economic growth and
development (1)
- Parks (4)
- Recreation (3)
- Street environment and towncentres (2)
Recommending that the Service Profiles for Arts, Community and Recreation
Policy; Arts, Community and Recreation Services; City Events and CBD Projects be
received.
| [ATTACHMENT 16] |
Pages 128-165 |
QUARTERLY REPORT: ARTS, COMMUNITY AND RECREATION DIVISION
| Colin Field |
|
| Manager, Business development and support |
26 October 2008 |
Providing the quarterly report on operational activities and achievements within
the Streets and Open Space, Recreation, Arts, Events and CBD Projects areas.
This report covers the period July to September 2008, and covers policy
development, policy review, project and programme work undertaken.
In
addition, specific Town Hall Arts Precinct and Queen Street tenancies received a
subsidy to ensure they remain within the quarter until the completion of the
Town Hall Arts Precinct project. In 2008, the Town Hall Arts Precinct project
was deferred for three years. These tenancies are now seeking a continuation of
the subsidy until the Town Hall Arts Precinct Project is resumed and the tenancy
plan resolved.
Recommending the committee receives the Arts, Community and Recreation division
quarterly report for the period July to September 2008, noting the policy
development, policy review, project and programme work undertaken, and that the
tenancy subsidies for The Classic Comedy Club of 321 Queen Street (proposed
2008/2009 subsidy $32,580 + GST), and Jason Smith 313 Queen Street (proposed
2008/2009 subsidy $2,200 + GST), that support the Aotea Quarter vision, be
extended to coincide with the period of deferral of the Town Hall Arts Precinct
project.
| [ATTACHMENT 17] |
Pages 166-195 |
