Skip navigation
Council member and meetings
Arts, Culture and Recreation Committee
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 8 April 2009
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, ED Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    An apology has been received from Councillor Moyle for non-attendance.


  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 11 March 2009 to be confirmed as a true and correct record.


  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. Q THEATRE - Q THEATRE TRUST REPRESENTATIVES

    Andrew Caisley, Chairman, Susanne Ritzenhoff, General Manager, Tim Dowson, Project Manager, Q Theatre Trust, and Pip Cheshire, Project Architect, will be in attendance to address the committee regarding the Q Theatre design plans.

    Recommending that the Q Theatre Trust representatives be thanked for their presentation to the committee.

    4.2. NZ IRON BLACKS GRIDIRON TEAM - BEV MCGREGOR

    Mrs Bev McGregor, will be in attendance to address the committee regarding the recent success of the NZ Iron Blacks Gridiron team as Auckland and New Zealand representatives, and information about their USA campaign.

    Recommending that Mrs McGregor, be thanked for her presentation to the committee.

    4.3. UPDATE ON DEVELOPMENT OF THE MT EDEN COMMUNITY CENTRE - MARK THOMAS AND VIRGINIA CHONG, MT EDEN METHODIST CHURCH CHARITABLE TRUST  

    Mr Mark Thomas, Secretary - Mt Eden Methodist Church Charitable Trust and Chair - Maungawhau Mt Eden Village Centre Society, and Ms Virginia Chong, Trustee - Mt Eden Methodis Church Charitable Trust and Eden / Albert community board member, will be in attendance to address the committee on the significant progress made towards the development of a new community centre in the heart of the Mt Eden village. This is a proposal under the Facilities Partnership Scheme, and will be considered at the Facility Partnership Workshop scheduled for 22 April 2009.

    Recommending that Mr Thomas, Secretary - Mt Eden Methodist Church Charitable Trust and Chair - Maungawhau Mt Eden Village Centre Society, and Ms Chong, Trustee - Mt Eden Methodist Church Charitable Trust and Eden / Albert community board member, be thanked for their presentation to the committee.


  5. Top REPORTS REQUESTED / PENDING

    J Chisholm  
    Democracy advisor 2 March 2009

    Advising of reports requested / pending.

    Recommending that the report of the Democracy advisor, dated 30 March 2009, be amended as follows:

    Row

    		Target Date Report Title Reason for Changing Target Date
    1 From Apr-09 now TBA Mt Albert Aquatics Centre Status report Report deferred as no updates are able to be reported at this time.
    2 From Apr-09
    now May-09    		 Auckland City Events Strategy Review Report deferred as investigations are taking longer than envisaged.
    9 From TBA
    now delete    		 New Zealand National Maritime Museum - Voyager Project - Request for Council support This report is no longer required as New Zealand National Maritime Museum will be revisiting the project and making amendments. Their intention is to present to the Auckland Regional Amenities Funding Board for their input.

     [ATTACHMENT 5] Pages 1-2

  6. Top Q THEATRE - DESIGN APPROVALS

    L Redshaw  
    Manager, Partnerships and funding 19 March 2009

    Reporting on the developed designs submitted for Q Theatre, and seeking Councils approval for the designs prior to lodging building consents.

    Recommending the committee approves the designs, noting that the schedule detailing the final footprint for the leased area (including easements) will be updated and attached to the "Agreement recording assistance Auckland City will provide for the New Theatre Initiative", and noting that the Q Theatre will report back prior to letting the construction contract (scheduled to occur in December 2009).

    Secretarial note:

    Q Theatre Trust have requested Appendix C and D be embargoed until the Arts, Culture and Recreation Committee meeting, as they have not yet publicly released these plans. Therefore, these attachments have been included under the confidential agenda item C4, and will be released to the open agenda on the 8 April 2008.

    [ATTACHMENT 6] Pages 3-24

  7. Top REVIEW OF CEMETERY FEES

    G Marchant  
    Parks adviser environment-heritage 30 March 2009

    Reporting on current fees and charges for Auckland City cemeteries, and providing four options for addressing future fee structures - status quo, inflation-adjusted for the last twelve months (CPI increases), a 10% increase over two years or a 25% increase over two years.

    Recommending:

    • a 25% increase in cemetery fees on the Isthmus public cemeteries split equally over the 2009-2010 and 2010-2011 years,
    • a 25% increase in cemetery fees on Waiheke Island split over the 2009-2010 and 2010-2011 years and applied only to current charges for plot purchase fees, child / stillborn interment fees and ashes charges, with all additional charges progressively increasing from 2011-2012 each year, until 2014-2015 at which time all charges are expected to be on par with those on the Isthmus,
    • that the status quo (no fees) currently applying to the Great Barrier Island cemeteries Tryphena and Whangaparapara, continue,
    • that cemetery fees for Isthmus and Waiheke Island cemeteries be reviewed and adjusted annually in line with the rate of inflation (CPI),
    • and that the cemetery budget revenue from 2009-2010 be adjusted in line with these recommendations.

    [ATTACHMENT 7] Pages 25-38

  8. Top THE EDGE® - 2009/2010 ARTS AGENDA PURCHASE AGREEMENT

    L Civil  
    Manager, Arts policy 17 March 2009

    Reporting on the submission of a proposal by THE EDGE® for its' 2009/2010 council arts agenda grant. The committee's recommendations will be forwarded to the Finance and Strategy Committee in April 2009 as part of the approval process for THE EDGE®'s 2009/2010 Statement of Intent (SOI).

    Recommending that the committee thank THE EDGE® for its' 2009/2010 Arts Agenda proposal and acknowledge its continuing good work in providing a wide range of public and creative programmes that deliver on Arts Agenda objectives; that the committee notes THE EDGE®'s request for up to $450,000 in 2009/2010 as an underwrite for the international performing arts season and that this request will be considered by the Finance and Strategy committee in April, that the committee endorse THE EDGE®'s 2009/2010 Arts Agenda programme and recommend to Finance and Strategy that it be approved as part of the 2009/2010 Statement of Intent (SOI) process.

    [ATTACHMENT 8] Pages 39-48

  9. Top RESOLUTIONS FROM THE EASTERN BAYS COMMUNITY BOARD - GENTLEMEN'S BAY ACCESS

    J Chisholm  
    Democracy advisor 30 March 2009

    At its meeting held 18 March 2009, the Eastern Bays Community Board resolved as follows:

    "That it be a recommendation to the Arts, Culture and Recreation Committee:

    1. That the Gentlemen's Bay walkways from Waitara Road and Glover Park be closed to the public, until such time as funds are available to restore the access, because of reinstatement costs at this time of rebuilding the present walkways.
    2. That signs be erected and steps be taken to warn and protect the public about the safety hazards of trying to access the beach from this stretch of coastline below Waitara Road and Glover Park."

    Recommending that the report of the parks adviser dated 3 March 2009, and resolutions from the 18 March 2009 meeting of the Eastern Bays Community Board, be considered.

    [ATTACHMENT 9] Pages 49-54

  10. Top DELEGATED DECISIONS

    J Chisholm  
    Democracy advisor 30 March 2009

    Providing a list of decisions made under delegation.

    Recommending that the Delegated Decisions report of the Democracy advisor, dated 30 March 2009, be received.

    [ATTACHMENT 10] Pages 55-56

  11. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 02 Apr 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 ARTS REGIONAL TRUST UPDATE Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 EVENT ATTRACTION OPPORTUNITY Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report includes information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention to bid for these events and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 DISTRICT PLAN REVIEW - DESIGNATIONS Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular the report contains properties that are in private ownership that council sees to designate, and revealing these properties could be detrimental to councils objectives.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Q THEATRE - DESIGN APPROVALS, APPENDIX C AND D Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the Trust has not yet released this information publicly, and is confidential at their request.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.