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Council member and meetings
Arts, Culture and Recreation Committee
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OPEN AGENDA

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 10 June 2009
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, ED Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 13 May 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. CANDY ELSMORE AND NIGEL ARKELL - REPRESENTING THE ARTS REGIONAL TRUST

    Ms Candy Elsmore and Nigel Arkell, representing the Arts Regional Trust, will be in attendance to provide an update on the Arts Regional Trust.

    At the request of Trust members, due to discussion of commercially sensitive information, this item will be heard under the confidential section of the agenda, prior to consideration of item C1.

    Recommending that Ms Candy Elsmore and Mr Nigel Arkell, representing the Arts Regional Trust be thanked for their presentation.

    4.2. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (ARPASS) - DANNY O'DONNELL, STRATEGY DIRECTOR

    Mr Danny O'Donnell, Strategy Director - Auckland Regional Physical Activity and Sport Strategy (ARPASS), will be in attendance to address the committee regarding the ARPASS update report.

    Recommending that Mr O'Donnell be thanked for his presentation.

    4.3. KIT HOWDEN, CHAIRMAN, FRIENDS OF MAUNGAWHAU

    Mr Kit Howden, Chairman, Friends of Manungawhau, will be in attendance to address the committee regarding the implementation of the Maungawhau / Mt Eden management plan, and to provide a summary of volunteer work carried out on the mountain over the last 12 months.

    Recommending that Mr Kit Howden be thanked for his presentation.

  5. Top REPORTS REQUESTED / PENDING

    J Chisholm  
    Democracy advisor 2 June 2009

    Advising of reports requested / pending.

    Recommending that the report of the Democracy advisor, dated 2 June 2009, be received.

    [ATTACHMENT 5] Pages 1-2  

  6. Top AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (ARPASS) UPDATE

    S Rimmer  
    Manager recreation and events policy 19 May 2009

    Providing an overview of progress of the Auckland Regional Physical Activity and Sport Strategy (ARPASS) implementation, in particular project updates and the potential for regional sport and recreation voice post 2010.

    Recommending the committee note the update report from Danny O'Donnell, ARPASS Strategy Director, and note the ARPASS Board resolution to investigate ARPASS or a similar vehicle for the best way forward post 2010 until 2012 to provide a region wide perspective on sport and physical activity for the new Auckland Council and local boards, for report back to Council in coming months.

    [ATTACHMENT 6] Pages 3-10  

  7. Top IMPLEMENTATION OF MAUNGAWHAU - MT EDEN MANAGEMENT PLAN

    R Eaton  
    Manager streets and open space 10 June 2009

    Providing an update on the implementation of the Maungawhau-Mt Eden management plan, including improvements to the visitor experience and the management of vegetation on the mountain.

    Recommending the committee note; the continued implementation of the Maungawhau-Mt Eden management plan, the process for the redevelopment of the tea kiosk building into a café/interpretation centre, the progress on options for the removal of heavy traffic from Puhi Huia Road to the summit, and that the committee endorse the permanent removal of cattle from the mountain, to enable more appropriate management and protection of the mountain, noting the increased maintenance cost due to the removal of cattle (estimated at $100,000 per annum for the first five years) will be funded through reallocation of existing operational budgets.

    [ATTACHMENT 7] Pages 11-14

  8. Top EDEN PARK PRECINCT PROJECTS

    B Ezeokoli  
    Programme manager - transport and presentation 28 May 2009

    Reporting on an updated suite of projects which have been identified for the Eden Park area, linked to the city's support of Rugby World Cup 2011, and seeking endorsement of the prioritisation of these projects to which $4 million capex has been allocated.

    Recommending the committee endorse the prioritisation and funding through the $4 million Rugby World Cup capex budget and $877,000 of renewals budgets, the following projects:

    • Key walking tourings including footpath upgrades/maintenance up to $2,213,000,
    • Street improvements and maintenance up to $1,242,000,
    • Parking zones and signage up to $297,000,
    • Bus and coach parking up to $171,000,
    • Minor town centre improvements up to $549,000,
    • CCTV up to $405,000,

    Noting there is no provision for undergrounding within the budget, and recommend residents be encouraged to investigate undergrounding through Vector's residents undergrounding scheme.

    Also recommending adoption of the communication strategy for the Eden Park precinct projects as detailed within the report.

    [ATTACHMENT 8] Pages 15-42

  9. Top ONEHUNGA FORESHORE DEVELOPMENT

    R Eaton  
    Manager - Streets and Open space, Arts Community and Recreation 10 June 2009

    Providing an update on the progress of the Onehunga Foreshore upgrade project, following Combined Committees approval in March 2009 to allocate $10 million to the project in Auckland City Council's draft 10-year plan.

    Recommending the committee note council's $10 million contribution to the development of the Onehunga Foreshore has been consulted on as part of council's draft 10-year plan, and note, due to the open space component and improved coastal environment, officers will now report the project to the Arts, Culture and Recreation Committee.

    Also recommending the committee supports the initiation of the Request for Proposal process to test the level of reclamation and quality of work that could be achieved for the currently available funding of $28 million, and endorse commencement of preparation of a funding agreement between Auckland City Council and the New Zealand Transport Agency, noting that once drafted the final terms and conditions will be subject to council approval.

    [ATTACHMENT 9] Pages 43-46

  10. Top EXTRACT FROM THE MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FORESHORE

    J Chisholm  
    Democracy Advisor 3 June 2009

    At its meeting held 21 May 2009, the Maungakiekie Community Board resolved as follows (inter alia):

    1. "That in order to achieve the mitigation promised to the citizens of Onehunga thirty years ago, the Maungakiekie Community Board supports the Memorandum of Understanding sought by the Onehunga Enhancement Society.
    2. That this Memorandum of understanding should be between:
      1. The Minister of Transport;
      2. The New Zealand Transport Agency;
      3. Auckland City Council - Elected Representatives;
      4. The Maungakiekie Community Board - Elected Representatives;
      5. Auckland Regional Council - Elected Representatives;
      6. The Onehunga Enhancement Society Incorporated.
    3. That the objectives of the Memorandum of Understanding should be:
      1. To enhance the environment of Onehunga Bay for local, regional and national benefit;
      2. To ensure that the development of Stage 2 of the Onehunga Motorway/ State Highway 20 is undertaken in a manner that appropriately remedies or mitigates its effects on the environment.
      3. To enable better and more environmentally sensitive provision for public transportation and network utilities in the vicinity of the Onehunga coast and foreshore.
      4. To plan for, design, obtain funding for and works associated with the replacement and enhancement of the coastline and foreshore of Onehunga Bay as will best achieve the foregoing objectives.
    1. That all these resolutions be forwarded to the appropriate Committee."

    Recommending that the resolutions from the 21 May 2009 meeting of the Maungakiekie Community Board, be considered.

     [ATTACHMENT 10] Pages 47-48

  11. Top RESERVE EXCHANGE SUGARLOAF/OCEANVIEW ROADS, GREAT BARRIER

    H Wheatley  
    Property officer, Property Group 22 May 2009

    Reporting on the proposed exchange of 1.9581ha of unformed road for 2.8133ha of land, owned by C & W Blackwell. The area proposed to be exchanged is currently unformed legal road, Council's Transport Committee have approved the stopping and acquisition of land for road in accordance with the Public Works Act 1981.

    6362m2 of the road to be stopped adjoins the mean high water mark, which upon stopping becomes a Local Purpose (esplanade) Reserve. Therefore approval of this committee is required to exchange this area in terms of the Reserves Act 1977.

    Public notification was carried out, and 38 were received in support, and 33 in opposition, with one neutral submission received. The committee may either appoint a subcommittee or an independent commissioner to hear the submissions. Given council's involvement as a party in this matter, it is recommended an independent commissioner be appointed.

    Recommending the committee approves the appointment of Greg Hill as the independent commissioner to hear the submissions on the Sugarloaf/Oceanview Roads Reserve Exchange, with recommendations on the reserve exchange to be reported back to the committee.

    [ATTACHMENT 11] Pages 49-58

  12. Top LOAN APPLICATION FOR ST HELIERS BOWLING CLUB

    F Lawson  
    Sport and recreation advisor 22 May 2009

    Reporting on the application by St Heliers Bowling Club for a community loan of $50,000 to supplement funds already raised toward the cost of resurfacing an existing green with an all weather surface.

    Recommending the committee approve an Auckland City Council community loan toward the cost of resurfacing an existing green with an all weather surface, on the following terms:

    1. Amount of up to a maximum of $50,000,
    2. Interest rate of 4.5% per annum (on the reducing balance),
    3. Term of five years,
    4. All other terms and conditions are to be in accordance with the Community Loan Policy - 2005.
    [ATTACHMENT 12] Pages 59-62

  13. Top PUBLIC ART ACTION PLAN AND BUDGET 2009 / 2010

    P Kyander  
    Manager public art 5 May 2009

    Reporting on and seeking endorsement for the proposed public art programme for 2009/2010, funded through the public art capex budget.

    Recommending the committee endorse the following public art programme for the 2009/2010 year:

    1. Wynyard Quarter development,
    2. Aotea precinct,
    3. Rugby World Cup projects,
    4. CBD streetscape projects,
    5. Central Connector projects,
    6. Learning Quarter projects,
    7. Citywide Public Art Gallery projects,
    8. Citywide projects,
    9. Resiting projects,
    10. Sites of Significance,
    11. CBD revitalisation projects,
    12. External projects and gifts.

    noting the endorsement of the proposed 2009/2010 public art programme by the Advisory Panel for Public Art.

    [ATTACHMENT 13] Pages 63-70

  14. Top AOTEA SQUARE REDEVELOPMENT - UPDATE ON AOTEA SQUARE DESIGN FEATURES AND ARTWORKS

    K Webster  
    Arts community and recreation programme manager 3 June 2009

    Providing an update on Aotea Square redevelopment design features and artworks.

    Recommending the committee approve the recommendations of the Advisory Panel for Public Art, with respect to artworks in Aotea Square, as follows:

    1. Resiting of Sir Dove-Myer Robinson by Tobias Twiss be discussed with the artist,
    2. That the Barry Lett sculpture, Red Dancer, be relocated to the big wall behind the upgraded Kingsland Station, as a feature for Rugby World Cup 2011,
    3. The Terry Stringer Mountain Fountain artwork be relocated to another location outside Aotea Square.

    Also recommending the committee approve:

    1. The Lyndon Smith Te Wero artwork be resited in an indoors venue, as agreed with the family of the artist,
    2. The concept of the Aotea Art Axis (to be developed by officers as part of council's delivery of the public art programme),
    3. The development of a business case for a major events screen to be progressed as part of the Rugby World Cup 2011 programme,

    And that the committee notes officers will report back on options relating to a shade structure in the square, and notes that, although the Aotea Square redevelopment sufficiently addresses the need for family friendly features in an events space and premiere civic square, any future proposals relating to artwork and an events screen will give the square greater appeal to families.

    [ATTACHMENT 14] Pages 71-80

  15. Top AUCKLAND CITY EVENTS POLICY REVIEW UPDATE

    S Morgan  
    Senior events planner 21 May 2009

    Providing an update on the review of the current Auckland City events policy which was published in May 2005.

    Recommending the committee notes that the first part of the policy review, including best practice research and initial consultation has taken place, however the next stage of developing a future policy is a more appropriate role for the new Auckland Council, and consequentially this is a natural point to stop the review process.

    Further noting that a research report is being finalised, which will provide a useful resource both for Auckland City Council in considering ongoing operational improvements, and for any establishment or transition team considering how events will be targeted, developed, delivered, sponsored and permitted in the new organisational structure.

    [ATTACHMENT 15] Pages 81-82

  16. Top CONSENT TO GRANT NEW GROUND LEASE TO MT WELLINGTON KART CLUB, 39B TAINUI ROAD, MT WELLINGTON

    S Hill  
    Leasing officer 14 May 2009

    Reporting on the request for a new tenancy to the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington. This land was required for the proposed AMETI project and is currently held in the Auckland Regional Roading Designation Fund.

    The Mt Wellington Kart Club has been established on the site since 1960, and the 2005 ground lease was granted on the basis that the club would seek new premises at Colin Dale Park, Manukau City, which is proposed to be a multi-use sports facility, including a go-kart track. Implementation of construction of Colin Dale Park is scheduled for 2011, and therefore the club are seeking another ground lease, with a final expiry date of 1 January 2012.

    Recommending that the Committee recommend to the Property Group Manager, approval of a new tenancy to the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on the basis that the organisation provides significant recreation and sporting benefits to both the club members and to the local community, subject to the following terms:

    1. That the Tenant pay rental of $15,000 per annum plus GST for an initial term of two years commencing 1 January 2009 to 31 December 2010,
    2. That the Tenant has one final further right of renewal of one year, at the sole discretion of Auckland City Council,
    3. That the lease provides for an early termination clause with a six month notice period,
    4. That the Tenant bears all legal costs associated with the preparation and execution of the deed,
    5. That the documentation is in the form approved by the Corporate Counsel, Projects and Transactions.
    [ATTACHMENT 16] Pages 83-88

  17. Top GRANT OF NEW LEASE, LYNFIELD TENNIS CLUB INCORPORATED, 18 THE AVENUE, MT ROSKILL

    K O'Neill  
    Lease coordinator 11 May 2009

    Reporting on the proposed granting of a new lease to the Lynfield Tennis Club Incorporated, for land at 18 The Avenue, Oriana Reserve, Mt Roskill.

    Recommending the committee approves the granting of a new lease to the Lynfield Tennis Club Incorporated, at 18 The Avenue, Oriana Reserve, Mt Roskill, on the following terms and conditions:

    1. Term - five years commencing 1 January 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $250.00 plus GST per annum (due to the club's high youth membership),
    4. All other terms and conditions as per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 17] Pages 89-104

  18. Top GRANT OF NEW LEASE, ROYAL NZ PLUNKET SOCIETY INC., EPSOM ROSKILL SUB BRANCH

    K O'Neill  
    Lease coordinator 11 May 2009

    Reporting on the proposed granting of a new lease to the Royal New Zealand Plunket Society Incorporated, Epsom Roskill Sub Branch, for land at 50 Buckley Road, Mt Roskill.

    Recommending the committee approves the granting of a new lease to the Royal New Zealand Plunket Society Incorporated, at 50 Buckley Road, Mt Roskill, on the following terms and conditions:

    1. Term - five years commencing 1 January 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $250.00 plus GST per annum (due to the club's high child/youth membership),
    4. All other terms and conditions as per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 18] Pages 105-122

  19. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 05 Jun 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 ARTS REGIONAL TRUST UPDATE Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(c)(ii)

    The withholding of the information is necessary to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to damage the public interest.

    In particular, the Trust has not yet released this information is confidential at their request.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 OPTIONS FOR INCREASING THE EVENT SPONSORSHIP BUDGET Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report includes sponsorship figures that need to be negotiated with event organisers. 

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.