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Arts, Culture and Recreation Committee
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OPEN AGENDA

 I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 12 August 2009
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, ED Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 10 June 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. PUBLIC FORUM - STATE HIGHWAY 20 WATERVIEW CONNECTION, HENDON PARK AND ALAN WOOD RESERVE - NORMA DE LANGEN

    Norma de Langen will be in attendance to address the Committee on the impacts of the State Highway 20 Waterview connection on Hendon Park and Alan Wood Reserve.

    Recommending that Ms de Langen be thanked for her presentation.

    4.2. PUBLIC FORUM - HIGHLAND GAMES - CHARLIE MCLEOD, HARRY MCCUTCHEON AND IRENE MCCUTCHEON

    Charlie McLeod, President, Harry McCutcheon, Vice President and Irene McCutcheon, Secretary, representing the Auckland Highland Games Association, will be in attendance to address the Committee regarding the Highland Games.

    Recommending that Charlie McLeod, Harry McCutcheon, and Irene McCutcheon, representing the Auckland Highland Games Association, be thanked for their presentation.

    4.3. PUBLIC FORUM - STREET TRADING POLICY, OUTDOOR DINING FACILITIES - TIM COFFEY

    Tim Coffey will be in attendance to address the Committee regarding the Street Trading Policy, Outdoor dining facilities.

    Recommending that Tim Coffee be thanked for his presentation.

    [ATTACHMENT 4.3]  

  5. Top REPORTS REQUESTED / PENDING

    J Chisholm  
    Democracy advisor 5 August 2009

    Advising of reports requested and pending.

    Recommending that the report of the Democracy advisor, dated 5 August 2009, be updated as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Aug -09 now Sept-09 Review of Draft Transport Asset Management Plan 2009 This report is being considered by the Transport Committee in August, prior to being presented to this committee.
    2 From Aug-09 now Nov-09 Halsey Street Wharf Extension Artwork Proposal - Twister Discussions are continuing with the Siteworks Contemporary Arts Trust , target date for report now updated to November.


    [ATTACHMENT 5]  

  6. Top PROPOSAL TO REINSTATE MANAGEMENT OF AOTEA SQUARE TO AUCKLAND CITY COUNCIL

    G Gilmour  
    Manager, Event and film operations 29 July 2009

    Reporting on the proposal to reinstate management of Aotea Square from The Edge® to Auckland City Council.

    Aotea Square is the centre of the Aotea Quarter, and the centre of civic and performance arts/entertainment in the city. The future role of the Square is to be the civic and events heart of the Quarter, and this is best achieved through proactive events programming (planning with all stakeholders fronting the Square). Auckland City Council is best resourced and placed to deliver a management solution in response to this change in the function of the Square.

    Recommending the committee recommend that the Finance and Strategy Committee endorse:

    1. That Aotea Centre Board of Management be formally advised that Aotea Square bookings and operations will be managed by Auckland City Council effective as of 1 July 2010;
    2. That officers meet with The Edge® to develop a variation to the draft management agreement;
    3. That officers work with The Edge® to establish a service level agreement between the parties to ensure changes to management do not unreasonably affect The Edge® performance objectives or vision, including:
      • ensuring the quality of internal venue experience is maintained through managed programming;
      • minimising the impact revenue potential on THE EDGE® e.g. provide assurance that THE EDGE® can continue to provide and charge for event services on the Square for events programmed by THE EDGE® ;
      • the establishment of a programming group that will ensure both Auckland City Council officers and officers of THE EDGE® to work together proactively on appropriate programming of the Square, with any issues to be resolved by the Chairperson of the Arts, Culture and Recreation Committee and the Chair of the Aotea Centre Management Board.

    Also recommending the committee notes the view of THE EDGE® , and their preference to retain management of Aotea Square, as per attachment 6A.

    [ATTACHMENT 6 and 6A]  

  7. Top STREET TRADING POLICIES - UPDATE

    R Eaton  
    Manager, Streets and open space 12 August 2009

    Providing an update on the development of a Street trading policy for Auckland City Council. The policies developed to date reflect the street trading activities as identified in the Public Places Bylaw (2008):

    • Street trading policy: the provision of outdoor dining facilities;
    • Street trading policy: the giving away of goods in public places;
    • Street trading policy: the sale of goods and services, including markets and street stalls, in public spaces.

    In March 2009, this committee endorsed commencement of stakeholder feedback on the draft Street trading policy: the provision of outdoor dining facilities. Officers undertook stakeholder engagement throughout April, May and June, and comments received have been subsequently incorporated into the final policy.

    The 2009/2010 street trading licence fee for the provision of outdoor dining is $70 per chair, and income received from the licence fee is roughly equivalent to regulatory costs associated with the administration of the fee. Other costs could be covered, such as footpath cleaning and demarcation of the licence area. In addition, the charge is the same across the city and does not reflect varying commercial values of the outdoor spaces occupied.

    Officers recommend council move to a full cost recovery principle, subject to annual plan consultation, effective 1 July 2010. It is also proposed that from 1 July 2010, that the street trading licence fee for provision of outdoor dining is a single charge per square metre per annum (as opposed to per chair). The square metre measurement will enable full cost recovery charge to be easily calculated.

    The committee's endorsement is also requested for commencement of key stakeholder consultation for the draft policies remaining - The giving away of goods in public places, and The sale of goods and services, including markets and street stalls, in public places.

    Both policies aim to enable the above activities to occur in public places, for an appropriate licence fee, conditional on the activities:

    • Not compromising open space amenity and quality,
    • Not compromising local character,
    • Not obstructing pedestrian flow and/or other recreational activities,
    • Maintenance appropriate health and safety.

    Recommending the committee endorse the Street trading policy: the provision of outdoor dining facilities, noting that Section 150 of the Local Government Act 2002 dictates that fees must be set to recover council's reasonable costs incurred and is by way of special consultation procedure (undertaken as part of annual planning process), also endorsing from 1 July 2010 licence fees are to be based on a full cost recovery figure per square metre of the public space to be used.

    Also recommending the committee endorse officers undertake key stakeholder consultation on the Street trading policies: The giving away of goods in public places and The sale of goods and services, including markets and street stalls, in public places (noting that issues relating to noise and liquor will be addressed via the statutory requirements relating to noise as set out in the Resource Management Act and review of Auckland City Alcohol Strategy).

    [ATTACHMENT 7]  

  8. Top UPDATE ON THE LANDING REDEVELOPMENT

    S Rimmer  
    Manager, Recreation policy 23 July 2009

    Providing an update on The Landing redevelopment in Okahu Bay.

    Following endorsement in 2005 of a concept plan for redevelopment of The Landing, stages one and two are complete with the exception of the boat ramp overlay and the new public wharf. There is no budget allocated in the 2009-2019 Long Term Council Community Plan for the new wharf or stage three (incorporating a multipurpose building and boat storage at the eastern end of The Landing site).

    Committee approval is sought to reallocate deferred funds from 2008/2009 budgets to complete at least 60% of the boat ramp overlay, incorporating the western end and eastern end of The Landing site. The eastern end has high public and small boat club use.

    Officers are working with the Royal Akarana Yacht Club to progress their facility redevelopment plans and further details will be provided to councillors at the October Facility Partnership Workshop.

    Recommending the committee notes the above on The Landing redevelopment, and approves the reallocation of $500,000 deferred from 2008/2009 budgets to complete at least 60% of the boat ramp overlay covering the western end and eastern end of The Landing site.

    [ATTACHMENT 8]  

  9. Top STARDOME - VARIATION TO LOAN AGREEMENT

    L Redshaw  
    Manager, Partnerships and funding 20 July 2009

    Reporting on the request from Auckland Observatory and Planetarium Trust Board (Stardome) for council to consider a variation to Stardome's community loan agreement, to allow them access to further funding to enable the completion of final stages of the upgrade to the displays and public circulation areas of the planetarium and observatory complex.

    To date Stardome has drawndown approximately $357,000 of the $865,000 loan facility, and is seeking the ability to access the remainder of the proceeds. Failure to complete this final part of the upgrade will seriously compromise the overall visitor experience to the complex, as well as hinder Startdome's ability to promote the facility as world class visitor attraction.

    Recommending the loan agreement between Auckland City Council and the Observatory and Planetarium Trust Board be varied to extend the "project scope" as set out in Schedule B of the Loan Agreement dated 11 October 2007 to include:

    "Astronomical/educational displays including static displays, audio-visual displays and interactive displays to be located in the foyer and other public display spaces of the Stardome complex."

    [ATTACHMENT 9]  

  10. Top QUARTERLY REPORT - ARTS, COMMUNITY AND RECREATION DIVISION

    M Parsonage  
    Acting manager, Business development and support 23 July 2009

    Providing a quarterly report on operational activities and achievements within the Streets and Open Space, Recreation, Arts, Events and CBD Projects areas. This report is for the period April to June 2009 and covers policy development, policy review, project and programme work undertaken.

    Recommending the Arts, Community and Recreation division quarterly report for the period April to June 2009 be received, noting the policy development, policy review, project and programme work undertaken for:

    • Arts
    • Recreation
    • CBD Projects
    • Events
    • Streets and town centres
    • Open space
    • Coast and beaches
    • Volcanic landscape programme
    • Urban forest
    [ATTACHMENT 10]  

  11. Top DECOMMISSIONING OF THE KINGSLAND STATION MURAL

    T Wilkinson  
    Programme coordinator, Public art 20 July 2009

    Reporting on the proposed decommissioning of the Kingsland Station Mural, by artist Daniel Tippett, due to the upgrade of the Kingsland Station in preparation for the Rugby World Cup in October 2011.

    Recommending the committee endorse the decommissioning of the mural on south platform wall adjacent to Sandringham Road, noting new art work in development include the Link Lane and 38 Sandringham Road structure projects; a new mural by artist David Tippett, commissioned by the Eden Albert Community Board; and a concept design for the new Kingsland Station wall.

    Also recommending the committee note that the Red Dancer, the sculpture by Barry Lett currently located at Aotea Square, will not be relocated to Kingsland Station.

    [ATTACHMENT 11]  

  12. Top OTAHUHU RECREATION PRECINCT PLAN

    R Denney  
    Senior landscape architect 17 July 2009

    Reporting on the Otahuhu Recreation Precinct 2009 Master Plan, proposed for Fairburn Reserve, Otahuhu.

    Plans for the precinct originally proposed in 2004, included the provision of a swimming pool and library on the site. Whilst there is no funding allocated in the 10-year plan for the development of a swimming pool, council has allocated $5.8 million to the development of a library on the site.

    Officers have produced a master plan to establish what can be achieved for the available budget and to guide the development of the library on the site. Key features include:

    • The new library building;
    • Community open space/plaza;
    • Improved pedestrian access to the park;
    • Park improvements to address issues of safety, accessibility and quality;
    • An improve street frontage to Masons Avenue.

    Recommending the committee endorse the Otahuhu Recreation Precinct Master Plan, and that, as part of implementation of the masterplan endorse the removal of council owned properties along Masons Avenue to improve street frontage and address issues of safety and access to the precinct, and note that the masterplan enables further development of the precinct, including provision of a swimming pool, if addition funding became available.

    [ATTACHMENT 12]  

  13. Top CLASSIFICATION OF LAND ADJOINING BEACH ROAD, WAIHEKE AS RECREATION RESERVE

    W O'Neill  
    Property officer 9 July 2009

    Reporting on the recent stopping of an area of unformed road off Beach Parade, Waiheke, which upon stopping became Local Purpose (Esplanade) Reserve. Council is now required to classify the reserve in accordance with Section 16 and 17 of the Reserves Act 1977.

    In this instance, it is recommended that a recreation reserve classification is more appropriate than a Local Purpose (Esplanade) Reserve to enable the future leasing/licensing of the area for recreational purposes.

    Recommending the committee approve the classification of the stopped part of Beach Parade, Waiheke Island, described as Section 1 on Survey Office Plan 411379 comprising of 1222m2 as recreation reserve, for the purposes specified in Section 17 of the Act.

    [ATTACHMENT 13]  

  14. Top JULIAN AND JOSIE ROBERTSON GIFT TO AUCKLAND ART GALLERY

    C Saines  
    Director, Auckland Art Gallery 28 July 2009

    Providing the committee with an update regarding the gift of 15 works of art from New York based art collectors, Julian and Josie Robertson, to the Auckland Art Gallery. The gift, comprising major works by Paul Cézanne, Pablo Picasso, Paul Gauguin, Georges Barque, Henri Matisse, André Derain, Fernand Léger, Pierre Bonnard, Piet Mondrian, Henri Fantin-Latour and Salvador Dali, is without parallel in New Zealand.

    Recommending the Arts, Culture and Recreation Committee notes the generous promised gift of art works (with a current estimated value of $115 million) to the people of Auckland and Auckland City Council, by New York based art collectors and philanthropists Julian and Josie Robertson.

    [ATTACHMENT 14]  

  15. Top RESOLUTIONS FROM GREAT BARRIER COMMUNITY BOARD - GREAT BARRIER ISLAND HERITAGE AND ARTS VILLAGE

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 20 July 2009, the Great Barrier Community Board resolved as follows:

    1. "That the Great Barrier Community Board requests that the Arts, Culture and Recreation Committee support the relocation of the three buildings owned by the Great Barrier Island Community Heritage and Arts Trust to part of the council owned land in the Claris central retail hub.
    2. That the Board also requests that time be allocated for a presentation by the Board chairperson and members of the Heritage and Arts Trust during the August 2009 meeting of the Arts, Culture and Recreation Committee."

    A copy of the notice of motion that this resolution refers to, is attached.

    Paul Downie, Chairperson - Great Barrier Community Board, and members of the Heritage and Arts Trust, will be in attendance to address the committee regarding this item.

    Recommending that the resolutions from the 20 July 2009 meeting of the Great Barrier Community Board, be considered.

    [ATTACHMENT 15]  

  16. Top RESOLUTIONS FROM COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 10 June 2009, the Community Services Committee resolved as follows:

    1. "That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information."

    The report and resolutions are tabled for the committee's information.

    Recommending that the report and resolutions from the 10 June 2009 meeting of the Community Services Committee, be noted.

    [ATTACHMENT 16]  

  17. Top GRANT OF GENERAL USE LICENSE FOR PREMISES AT 10 WEST END ROAD, HERNE BAY, BAYFIELD PARK

    K O'Neill  
    Lease coordinator 21 July 2009

    Reporting on the proposed grant of a general use license to the Institute of Geological and Nuclear Science Limited (GNS Science) for a monitoring station outside the Herne Bay Ponsonby Racquet Club's leased premises at 10 West End Road, Herne Bay, Bayfield Park.

    The Herne Bay Ponsonby Racquets Club Inc hold a recreation reserve ground lease for their premises at 10 West End Road, Bayfield Park, and support the installation of this monitoring station.

    A general use license is required between the council and GNS Science for that portion of the monitoring station outside the Herne Bay Ponsonby Racquets Club Inc leased area, and a license agreement between the club and GNS Science will be required for that portion which is within the club's leased area.

    Recommending the committee approves the granting of a general use license between the Auckland City Council, as landowner, and GNS Science for the installation of a cabinet and underground power/telemetry cables at 10 West End Road, Herne Bay, Bayfield Park, on the following terms and conditions:

    1. Term - commencement date is 1 April 2009 with a termination date of 15 May 2028,
    2. Rights of renewal - one additional term of 18 months and 15 days to align with the Herne Bay Ponsonby Racquets Club Inc.'s lease with the council,
    3. License fee - $300.00 plus GST to be paid to the Herne Bay Ponsonby Racquets Club Inc. per annum commencing 1 April 2009 for the first year with all subsequently annual payments to be made 1 March for each year thereafter,
    4. All other terms and conditions per Auckland City Council's general use license;

    and that the committee approves the Herne Bay Ponsonby Racquets Club Inc entering into a license agreement with GNS Science for the installation of a radio antennae, as well as drawing from the mains power supply, of the club building.

    [ATTACHMENT 17]  

  18. Top GRANT OF NEW LEASE - COMMUNITY OFFICE SPACE, 3 ROWE STREET, ROWE RESERVE, ONEHUNGA

    K O'Neill  
    Lease coordinator 21 July 2009

    Reporting on the proposed granting of a new lease of its newly built community office space to the Bangladesh New Zealand Friendship Society Inc. (BNZFS), at 3 Rowe Street, Rowe Reserve, Onehunga.

    This report was considered by the Maungakiekie Community Board at its meeting held 16 July 2009, and the officer recommendations were approved.

    Recommending the committee approves the granting of a new lease of its community office space to the Bangladesh New Zealand Friendship Society Inc. (BNZFS), at 3 Rowe Street, Rowe Reserve, Onehunga, on the following terms and conditions:

    1. Term - five years commencing 1 August 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - under the lease policy a rental of $500 plus GST per annum is applicable,
    4. iAll other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 18]  

  19. Top GRANT OF NEW LEASE - DOLPHIN THEATRE INC., 12 SPRING STREET, ROWE RESERVE

    K O'Neill  
    Lease coordinator 23 July 2009

    Reporting on the proposed granting of a new lease to the Dolphin Theatre Inc., at 12 Spring Street, Rowe Reserve, Onehunga.

    The Dolphin Theatre have occupied this site since 1966, and their lease over this space reached its final expiry date on 31 May 2008. The group has applied to the council for a new lease. The Community and Recreation Lease Policy provides assessment criteria for the provision of new leases and the Dolphin Theatre Inc. have provided sufficient information for a positive assessment.

    This report was considered by the Maungakiekie Community Board at its meeting held 16 July 2009, and the officer recommendations were approved.

    Recommending that the committee approves the granting of a new lease to the Dolphin Theatre Inc., at 12 Spring Street, Rowe Reserve, Onehunga, on the following terms and conditions:

    1. Term - five years commencing 1 July 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $1864.00 plus GST per annum (as per the new community and recreation lease policy, the theatre will be charged on a hybrid lease rental -$500 fixed rental plus $1364.00 additional rental due to commercial activities i.e. show sales and bar revenue),
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 19]  

  20. Top GRANT OF NEW LEASE - MARIST RUGBY LEAGUE FOOTBALL CLUB AUCKLAND INC.

    K O'Neill  
    Lease coordinator 21 July 2009

    Reporting on the proposed granting of a new lease to the Marist Rugby League Football Club Auckland Inc., at 117 Richardson Road, Murray Halberg Park, Mt Albert.

    The Marist Rugby League Football Club Auckland Inc. have occupied this site since 1973, and their lease over this space reached its final expiry date on 31 March 2009. The group has applied to the council for a new lease. The Community and Recreation Lease Policy provides assessment criteria for the provision of new leases and the Marist Rugby League Football Club Auckland Inc. have provided sufficient information for a positive assessment.

    This report was considered by the Eden Albert Community Board at its meeting held 24 June 2009, and the officer recommendations were approved.

    Recommending that the Committee approves the granting of a new lease to the Marist Rugby League Football Club Auckland Inc., at 117 Richardson Road, Murray Halberg Park, Mt Albert., on the following terms and conditions:

    1. Term - five years commencing 1 April 2009,
    2. Rights of renewal - two rights of renewal each of five years,
    3. Rent - $250.00 plus GST per annum due to the club's high youth membership,
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 20]  

  21. Top RESOLUTIONS FROM EDEN ALBERT COMMUNITY BOARD - EDEN PARK PRECINCT PROJECTS

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 24 June 2009, the Eden/Albert Community Board resolved as follows:

    1. "That the report and resolutions of the 10 June 2009 Arts, Culture and Recreation Committee be received.
    2. That the Arts Culture and Recreation Committee be advised:
      1. That the Board reiterates its opposition to the link road and the major adverse effects on neighbouring properties, including Kowhai School and Trent Bray swim school.
      2. That the Board also opposes the removal of two Residential 1 zoned houses as not only is this a loss of two pre-1940's properties, but the new road also undermines the historic subdivision pattern which goes back some 100 years. The Board notes that Council's own independent heritage assessment opposed their removal, and creation of a link road.
      3. That the Board supports the Walters Road intersection upgrade, but remains unconvinced that the Sandringham Road bus lane is needed, and is concerned about the loss of Eden Park open space, and the major mature trees on Sandringham Road.
      4. That the Board believes that funds released by cancelling the link road and Sandringham Road bus lane projects will allow the proper upgrades within the area, including Kingsland and Eden Valley town centres.
      5. That the Board also seeks clarification of the decision made through the recent Combined Committees' process to increase the capital budget by $1.15m for 2009/2010 by the addition of a project to underground overhead powerlines adjacent to Eden Park [resolution 6J(i), Combined Committees' meeting 18 June 2009]. The Board is concerned that much, if not all, of this budget is a direct subsidy to the Eden Park Redevelopment Board as it was work required and included in their plans."

    Recommending that the resolutions from the 24 June 2009 meeting of the Eden/Albert Community Board, be considered.

    [ATTACHMENT 21]  

  22. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FESTIVAL

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 18 June 2009, regarding the report and resolutions from the Committee on Rationalisation of 2009-2010 schedule of festivals and community events, the Maungakiekie Community Board resolved as follows:

    1. "That the resolutions from the Arts, Culture and Recreation Committee meeting, dated 13 May 2009 be noted.
    2. That Maungakiekie Community Board seek support of the inclusion of the Onehunga Festival as an official festival and community event by Auckland City Council, and for Council funding for the Onehunga Festival to be continued at a level of at least $20,000 annually."

    At the same meeting, regarding the report and resolutions from the committee on options for increasing the event sponsorship budget, the Maungakiekie Community Board resolved as follows:

    1. "That resolutions from the Arts. Culture and Recreation Committee meeting, dated 10 June 2009, be noted.
    2. That the Maungakiekie Community Board express its concern at being required to fund the difference of $14,000 to the Onehunga Festival, as this represents 27% of its total 2009/2010 Community Board Discretionary Funding budget. This will create a significant shortfall for the Maungakiekie Community Board towards funding other community groups from its 2009/2010 Community Board Discretionary Funding budget, which is likely to have more demands placed on it due to the change in community grants funding policy of the Community Services Committee."

    Recommending that the resolutions from the 18 June 2009 meeting of the Maungakiekie Community Board, be considered.

    [ATTACHMENT 22]  

  23. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD, JUNE 2009 - ONEHUNGA FORESHORE DEVELOPMENT

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 18 June 2009, the Maungakiekie Community Board resolved as follows:

    1. "That the resolutions from the Arts Culture and Recreation Committee meeting, dated 10 June 2009 Arts be noted.
    2. That the upgraded Onehunga Bay Reserve be excluded from Auckland City Council's $10 million contribution to the budget for the foreshore development as the upgrade is a community board Small Local Improvement Project (SLIPs).
    3. That the Maungakiekie Community Board request officers to include in the elements of the Onehunga foreshore project of the following:
      • That the plan includes 4 new beaches and one upgraded existing beach and boat ramp;
      • That the enhanced Orpheus Drive and pedestrian connection between Beachcroft Avenue and the old Mangere Bridge, be excluded in this budget;
      • That the Board supports 11 hectares of coastal reclamation; and
      • That a 5,000,000 cubic metres of clean fill be used from any work done by the Transport Authority in the Waterview area.
    4. That the Maungakiekie Community Board request officers to expedite the consent processes to allow for an immediate start of the Onehunga Foreshore project.
    5. That these resolutions be forwarded to the Arts, Culture and Recreation Committee for their information."

    Recommending that the resolutions from the 18 June 2009 meeting of the Maungakiekie Community Board, be considered.

    [ATTACHMENT 23]  

  24. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD, JULY 2009 - ONEHUNGA FORESHORE DEVELOPMENT

    J Chisholm  
    Democracy advisor 5 August 2009

    At its meeting held 18 June 2009, the Maungakiekie Community Board resolved as follows:

    1. "That Rachael Eaton, Manager, Streets and Open space and Richard Denney, Senior Landscape Architect, be thanked for their presentation regarding the Onehunga Foreshore Development plan and Manukau Harbour Crossing.
    2. That the Maungakiekie Community Board requests that projects in the Onehunga Bay Reserve and walkways and cycleways which are decided on independent of the Onehunga Foreshore development project should come from Council's funds distinct from the $10 million council funds committed to the Onehunga Foreshore project.
    3. That Maungakiekie Community Board requests that the above resolutions be forwarded to the relevant committee."

    Recommending that the resolutions from the 16 July 2009 meeting of the Maungakiekie Community Board, be considered.

    [ATTACHMENT 24]  

  25. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 06 Aug 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 EVENT LEVERAGING OPPORTUNITY Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the attachment includes figures and information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention to bid for these events and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 FUTURE USE OF VICTORIA PARK CARETAKER'S COTTAGE Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report identifies parties to an expression of interest process subject to future commercial negotiations.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 MONTE CECILIA PARK, ACQUISITION Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, disclosure of information to the public could prejudice negotiations between parties.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.