APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday,
9 September 2009, to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official
Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting
may be dealt with at that meeting if- |
| (a) |
The local authority by resolution so decides;
and |
| (b) |
The presiding member explains at the meeting
at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed
until a subsequent meeting." |
| Section 46A(7A) of the Local Government Official
Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting
if- |
| |
(i) |
That item is a minor matter relating to the general business
of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting,
at a time when it is open to the public, that the item will be discussed
at the meeting; but |
| (b) |
no resolution, decision, or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from members.
The following requests have been received to address the meeting:
4.1. PUBLIC FORUM - ONEHUNGA FORESHORE DEVELOPMENT PROJECT - COLIN TUNNICLIFFE,
ONEHUNGA ENHANCEMENT SOCIETY
Mr Colin Tunnicliffe, representing the Onehunga Enhancement Society (TOES), will
be in attendance to address the committee regarding the Onehunga Foreshore development
project.
Recommending that Mr Colin Tunnicliffe, be thanked for his presentation to the
committee.
REPORTS REQUESTED/PENDING
| J Chisholm |
|
| Democracy advisor |
5 October 2009 |
Advising of reports requested and pending.
Recommending that the report of the Democracy advisor, dated 5 October 2009, be
amended as follows:
| Row No. |
Target Date |
Report Name |
Reason for changing target date |
| 1 |
From Oct-09 now Nov-09 |
Implementation of Maungawhau - Mt Eden Management
Plan |
Maungawhau - Mt Eden management plan will now be
reported in December 2009 following discussions with iwi. |
| 3 |
From Oct-09 now Dec-09 |
Cycling opportunities on Waiheke - scoping report |
Further investigations required. |
| 4 |
From Oct-09 now Dec-09 |
Mission Bay streetscapes |
What is planned to fix the streetscapes before Rugby
World Cup, e.g. Mission Bay, Mt Eden, Mt Albert. |
| 5 |
From Oct-09 now Nov-09 |
Reserve exchange Sugarloaf/Oceanview Roads, Great
Barrier |
Deferral to allow time for a possible amended proposal
to be presented to the Committee at the same time. |
ARTS, CULTURE AND RECREATION POLICY FRAMEWORK
| R Stokes |
|
| Group manager, Arts, community and recreation policy |
24 September 2009 |
Providing context for councillors consideration of the arts, culture and recreation
service profiles, which are in the process of being reviewed by committee members.
Recommending the report be received as background information to assist with
consideration of the arts, culture and recreation service profiles.
REVIEW OF UPDATED ARTS, CULTURE AND RECREATION SERVICE PROFILES
| G Gregory |
|
| Evaluation manager |
30 September 2009 |
Reporting on a review of the service profiles for the Arts, Culture and Recreation
Committee.
Recommending that the committee review the service profiles and identify any
services or service levels they wish to scrutinise further. This can then be undertaken
at the committee's December 2009 meeting once any further information requested
by the committee has been collated.
Secretarial note:
The service profiles were provided to councillors of this committee prior to
the agenda being distributed for their early information. Copies of the service
profiles will be available to members of the public upon request.
QUARTERLY REPORT: ARTS, COMMUNITY AND RECREATION DIVISION
| M Parsonage |
|
| Acting manager, Business development and support |
29 September 2009 |
Providing the quarterly report on operational activities and achievements within
the streets and open space, recreation, arts, events and CBD projects areas, for
the period July to September 2009, covering policy development, policy review, project
and programme work undertaken.
Recommending the Arts, community and recreation division quarterly report for
the period July to September 2009, be received.
AOTEA SQUARE MANAGEMENT MEMORANDUM OF UNDERSTANDING
| G Gilmour |
|
| Manager, Event and film operations |
21 September 2009 |
Reporting on the development and agreement of a Memoraundum of Understanding
(MOU) between Auckland City Council and THE EDGEŽ for the management of Aotea Square.
The draft Memorandum of Understanding is endorsed by both THE EDGEŽ and Auckland
City Council officers.
Recommending the committee approve the Memorandum of Understanding between THE
EDGEŽ and Auckland City Council, and endorse the specification document of the management
agreement, between Auckland City Council and the Aotea Centre Board, be updated
to reflect key performance indicators in the management of Aotea Square.
NOTICE OF MOTION - ONEHUNGA BAY AND SH20 MITIGATION AND RESTORATION
| J Chisholm |
|
| Democracy advisor |
5 October 2009 |
Attaching a Notice of Motion from Councillor Northey, regarding Onehunga Bay
and SH20 mitigation and restoration.
Recommending the Notice of Motion from Councillor Northey, be considered.
MT EDEN WAR MEMORIAL HALL VACANT COMMUNITY SPACE
| K Eisenhut |
|
| Senior project planner - Arts policy |
14 September 2009 |
Reporting on the Mt Eden War Memorial Hall, which has remained vacant since November
2006 pending renovation work.
The community and library facilities plan has identified this space as suitable
for performing arts, and the committee's endorsement is sought to invite lease applications,
specifying a performing arts use. Applicants will be required to meet all the other
requirements of the community and recreation lease policy, and will also need to
be able to make a substantial contribution to the fitout costs given that council
may only be able to provide minimal funding from within existing renewal budgets.
Recommending the committee endorse a variance from the process outlined in the
community and recreation lease policy to enable the former Returned Services Association
space in the Mt Eden War Memorial Hall to be advertised for a performing arts use.
SURRENDER OF LEASE AND GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY
AUCKLAND SUBURBS BRANCH INCORPORATED - SANDRINGHAM ROAD SUB-BRANCH, EDENDALE RESERVE,
427 SANDRINGHAM ROAD, SANDRINGHAM
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the council-owned building
and reserve land at Edendale Reserve, 427 Sandringham Road, to the Royal New Zealand
Plunket Society Auckland Suburbs Branch (Sandringham Plunket).
This report was considered by the Eden Albert Community Board at its meeting
held 23 September 2009, and the officer recommendations were endorsed, however the
board recommended Nil rent.
Recommending the committee approve the surrender of the lease to Sandringham
Plunket on 30 September 2009, and the granting of a new lease to Sandringham Plunket
on the following terms and conditions:
- Term - five years commencing 1 October 2009
- Rights of Renewal - two rights of renewal each of five years
- Rent - $250.00 + GST per annum
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy
GRANT OF NEW LEASE, AKARANA YOUNG MARINERS, ORAKEI BASIN, 191-215 ORAKEI
ROAD, REMUERA
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the council-owned reserve
land 191-215 Orakei Road, Remuera, to The Young Mariners of New Zealand Incorporated
- Akarana (Akarana Young Mariners). Akarana Young Mariners own the building, and
have occupied the reserve land at Orakei Basin without a lease for 20 years.
This report was considered by the Hobson Community Board at its meeting held
15 September 2009, and the officer recommendations were endorsed.
Recommending the committee approve the granting of a lease to the Akarana Young
Mariners on the following terms and conditions:
- Term - five years commencing 1 July 2009;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, OWAIRAKA SCOUT GROUP, MURRAY HALBERG PARK, 187 RICHARDSON
ROAD, MT ALBERT
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the council-owned reserve
land at Murray Halberg Park, 187 Richardson Road, Mt Albert, to The Scout Association
of New Zealand Incorporated - Owairaka (Owairaka Scout Group).
This report was considered by the Eden Albert Community Board at its meeting
held 26 August 2009, and the officer recommendations were endorsed.
Recommending the committee approve the granting of a lease of council-owned reserve
land at Murray Halberg Park, 187 Richardson Road, Mt Albert, to the Owairaka Scout
Group, on the following terms and conditions:
- Term - five years commencing 1 April 2008;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, REMUERA WEST SCOUT GROUP, PLATINA RESERVE, 16 PLATINA
STREET, REMUERA
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the council-owned reserve
land on Platina Reserve, 16 Platina Street, Remuera, to The Scout Association of
New Zealand - Remuera West Scout Group (Remuera West Scout Group).
This report was considered by the Eden Albert Community Board at its meeting
held 26 August 2009, and the officer recommendations were endorsed.
Recommending the committee approve the granting of a lease to The Scout Association
of New Zealand - Remuera West Scout Group on the following terms and conditions:
- Term - five years commencing 1 November 2009;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST, ARTWORKS
COMPLEX, 2-4 KORORA ROAD, WAIHEKE ISLAND
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the museum space in the
council-owned building known as Artworks Complex, 2 Korora Road, Waiheke Island,
to the Waiheke Musical Museum Charitable Trust.
This report was considered by the Waiheke Community Board at its meeting held
23 September 2009, and the officer recommendations were endorsed.
Recommending the Arts, Culture and Recreation Committee approve the granting
of a new lease to the Waiheke Musical Museum Charitable Trust on the following terms
and conditions:
- Term - five years commencing 1 November 2009;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $500 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, WAIHEKE SEA SCOUTS, PUTIKI FORESHORE RESERVE, SHELLY
BEACH ROAD, SURFDALE, WAIHEKE ISLAND
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease of the reserve land at Putiki
Foreshore Reserve, Shelly Beach Road, Surfdale, Waiheke, to The Scout Association
of New Zealand - Waiheke Sea Scout Group (Waiheke Sea Scout Group).
This report was considered by the Waiheke Community Board at its meeting held
23 September 2009, and the officer recommendations were endorsed.
Recommending the Arts, Culture and Recreation Committee approve the granting
of a lease to The Scout Association of New Zealand - Waiheke Sea Scout Group on
the following terms and conditions:
- Term - five years commencing 19 July 2007;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, MT. ALBERT RUGBY LEAGUE FOOTBALL CLUB INCORPORATED,
FOWLDS PARK, 50 WESTERN SPRINGS ROAD, WESTERN SPRINGS
| T Walters |
|
| Lease coordinator |
28 September 2009 |
Reporting on the proposed granting of a lease of the reserve land at Fowlds Park,
50 Western Springs Road, Western Springs, to the Mt. Albert Rugby League Football
Club Incorporated.
This report was considered by the Eden Albert Community Board at its meeting
held 23 September 2009, and the officer recommendations were endorsed.
Recommending the committee approve the granting of a lease to the Mt. Albert
Rugby League Football Club Inc. on the following terms and conditions
- Term - five years commencing 1 April 2008;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE AND NEW LICENSE TO OCCUPY PANMURE YACHT AND BOATING
CLUB INCORPORATED
| K O'Neill |
|
| Lease coordinator |
29 September 2009 |
Reporting on the proposed granting of a new lease and licence to occupy a portion
of the Kings Road Wharf Reserve, 102-104 Kings Road, Panmure, to the Panmure Yacht
and Boating Club Incorporated.
This report was considered by the Tamaki Community Board at its meeting held
22 September 2009, and the board resolved as follows:
- "That the Tamaki Community Board recommends to the Arts, Culture and
Recreation Committee the granting of a new lease and a new license to occupy
to the Panmure Yacht and Boating Club Inc., Kings Road Wharf Reserve, 102-104
Kings Road, Panmure under the following terms and conditions, provided that
officers ensure that the Panmure Yacht and Boating Club Inc. does not qualify
for the $250 fixed rental as a result of the youth membership subsidy and that
Board member O'Brien be delegated to review the calculations as to how the rent
of $14,212 was arrived at:
- Term - five years commencing 1 October 2009;
- Rights of renewal - two rights of renewal each of five years;
- Rent - $14,212.00 plus GST per annum (as per the new community
and recreation lease policy, the club will be charged on a hybrid lease
rental - $500.00 fixed rental plus $13,712.00 additional rental due to commercial
activities i.e. bar sales, galley income, haul out facility, rental from
caretaker flat and dinghy locker fees);
- All other terms and conditions per Auckland City Council's Community
and Recreation Lease Policy.
- That officers be requested to include the rental calculations in future
lease reports that are to be submitted to the Board for approval and that this
request be communicated to other community boards for their information.
Officers have provided the board with the rental calculation, and have confirmed
the Yacht club do not qualify for the youth membership subsidy.
Recommending the committee approve the granting of a new lease and a new license
to occupy to the Panmure Yacht and Boating Club Inc., Kings Road Wharf Reserve,
102-104 Kings Road, Panmure, on the following terms and conditions:
- Term - five years commencing 1 October 2009;
- Rights of renewal - two rights of renewal each of five years;
- Rent - $14,212.00 plus GST per annum (as per the new community and recreation
lease policy, the club will be charged on a hybrid lease rental - $500.00 fixed
rental plus $13,712.00 additional rental due to commercial activities i.e. bar
sales, galley income, haul out facility, rental from caretaker flat and dinghy
locker fees);
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND - ONE TREE
HILL BRANCH INCORPORATED, POTTERS PARK, 518 DOMINION ROAD, BALMORAL
| T Walters |
|
| Lease coordinator |
27 September 2009 |
Reporting on the proposed granting of a new lease for the buildings and reserve
land at Potters Park, 518 Dominion Road, Balmoral, to the Royal New Zealand Plunket
Society Auckland - One Tree Hill Branch Incorporated (One Tree Hill Plunket).
This report was considered by the Eden Albert Community Board at its meeting
held 23 September 2009, and the officer recommendations were endorsed.
Recommending the committee approve the granting of a lease to One Tree Hill Plunket
on the following terms and conditions:
- Term - five years commencing 1 June 2009;
- Rights of Renewal - two rights of renewal each of five years;
- Rent - $250.00 + GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
RESOLUTION FROM EDEN/ALBERT COMMUNITY BOARD - ENDING OF GUN SALUTES ON
MAUNGAWHAU
| J Chisholm |
|
| Democracy advisor |
5 October 2009 |
At its meeting held 23 September 2009, the Eden/Albert Community Board resolved
as follows:
- "That the Board invites the Arts, Culture and Recreation Committee to
consider a more culturally appropriate and contemporary process for state or
similar guests, rather than gun salutes from Auckland city's volcanoes.
- That the Board believes that under the Maungawhau Management Plan the
council does not have appropriate authority to issue an events permit for gun
salutes on Maungawhau.
- That the Board requests officers not to issue any future event permits
for any gun salutes.
- That these resolutions be forwarded to the Arts Culture and Recreation
Committee, for its information."
Recommending the resolutions be considered.
RESOLUTION FROM EDEN/ALBERT COMMUNITY BOARD - SLIPS DECISION REPORT, SCHOOL
RESERVE RETAINING WALL
| J Chisholm |
|
| Democracy advisor |
5 October 2009 |
At its meeting held 23 September 2009, the Eden/Albert Community Board resolved
as follows (inter alia):
- "That the Board supports in principle the implementation of the School
Reserve retaining wall project however do not believe this should be funded
by SLIPs.
- That the matter be referred to the appropriate group with a request that
the Board received a brief report on this matter's progress for the October
meeting.
- That the exact site and location of the retaining wall be discussed with
the adjacent land owner and that the council negotiate with the land owner for
the purchase of the lower land adjacent to the retaining wall up to the legal
boundary.
- That these resolutions and report be referred to the Arts Culture and
Recreation Committee, for their information."
Recommending the resolutions be considered.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS
ACT 1987
| Janine Chisholm |
|
| Democracy Advisor |
08 Oct 2009 |
| Section 48, Local Government Official Information
and Meetings Act 1987: |
The following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings of
this meeting.
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1. |
EVENT OPPORTUNITY |
Public conduct of matter would be likely to result in disclosure
of information for which good reason to withhold exists under section 7. |
Section 7(2)(i)
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the report includes information about Auckland City Council's
intention to attract events while in a competitive bidding process against
other cities. Disclosure of our intention to bid for this events and disclosure
of the amount offered to these events will disadvantage negotiations.
|
S48(1)(a) The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
|
| C2. |
RESOLUTIONS FROM AVONDALE COMMUNITY BOARD - SH20 WATERVIEW
EXTENSION |
Public conduct of matter would be likely to result in disclosure
of information for which good reason to withhold exists under section 7. |
Section 7(2)(h) The withholding of the information is
necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
Section 7(2)(i)
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Section 7(2)(b)(ii)
The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In particular, the report identifies properties that council may wish
to purchase. Disclosure of this information could prejudice or disadvantage
council's future negotiations with the owners and its commercial activities;
and the report identifies sites potentially suitable for open space purposes
|
S48(1)(a) The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
|
