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Arts, Culture and Recreation Committee
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OPEN AGENDA

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

DATE: Wednesday, 11 November 2009
TIME: 9:30 am
VENUE: Committee Room, Level 15
  Civic Administration Building
  1 Greys Avenue
  Auckland
Janine Chisholm
DEMOCRACY ADVISOR

Members:

Cr Greg Moyle, ED Chairperson
Cr Toni Millar, JP Deputy Chairperson
Cr Ken Baguley
Dr Cathy Casey
Cr Bill Christian, JP
Cr Glenda Fryer
Cr John Lister, OBE

Ex Officio:

His Worship the Mayor, Hon John Banks, QSO
Deputy Mayor, David Hay, JP

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 14 October 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. PUBLIC FORUM - MONTE CECILIA SCHOOL - MS ANNE NICHOLSON, MONTE CECILIA SCHOOL TRUST BOARD

    Ms Anne Nicholson, representing the Monte Cecilia School Trust Board, will be in attendance to address the committee regarding Monte Cecilia School.

    Recommending that Ms Anne Nicholson be thanked for her presentation to the committee.

    4.2. PUBLIC FORUM -DISCGOLF IN HERON PARK, MS CATHERINE FARMER, HERON PARK ADVISORY GROUP

    Ms Catherine Farmer, representing the Heron Park Advisory Group, will be in attendance to address the committee regarding the proposal for Discgolf in Heron Park.

    Recommending that Ms Catherine Farmer be thanked for her presentation to the committee.

  5. Top REPORTS REQUESTED/PENDING

    J Chisholm  
    Democracy advisor 5 November 2009

    Advising of reports requested and pending.

    Recommending that the report of the Democracy advisor, dated November 2009, be amended as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From Nov-09 now TBA Reserve Exchange Sugarloaf / Oceanview Roads, Great Barrier Further investigation is required

    [ATTACHMENT 5]  

  6. Top THE EDGE ANNUAL PLAN REPORT 2008-2009

    L Civil  
    Manager arts policy 20 October 2009

    Providing The EdgeŽ's annual report on its performance against outcomes, outputs and key performance indicators in the 2008/2009 Arts Agenda Purchase Agreement.

    Robbie Macrae, Director Performing Arts, and Craig Cooper, Associate Director Arts Programme, The EdgeŽ, will be in attendance to speak to the report.

    Recommending the committee receives The EdgeŽ's annual report, and notes that The EdgeŽ has satisfactorily delivered the outputs and met the key performance indicators in the 2008/2009 Arts Agenda Purchase Agreement.

    [ATTACHMENT 6]  

  7. Top UPDATE ON TWISTER SCULPTURE 

    P Kyander  
    Manager public art 11 November 2009

    Reporting on the status of the Twister sculpture project, following resolution from this committee at its meeting held 11 March 2009, as follows:

    1. "That the Arts, Culture and Recreation Committee supports in principle the concept of the Twister project, however, in light of the anticipated increased cost of the Twister project of up to $5 million, the allocation of up to $205,700 to lodge and manage a resource consent application toward the artwork Twister be placed on hold until further investigations are completed.

    2. That officers carry out discussions with the Siteworks Contemporary Arts Trust to explore the practicality of fundraising up to $5 million for the Twister project.

    3. That officers report back the outcome of discussions with the Siteworks Contemporary Arts Trust to the May 2009 meeting of the Arts, Culture and Recreation Committee."

    Officers have been liaising with Siteworks Contemporary Arts Trust to organise a meeting, however could not find a time that suited all trustees. In order to progress the project, officers sent a letter to the Trust asking them to provide a revised project costing, a funding plan and a revised project timeline, in addition to more information regarding the appearance of the sculpture during daylight hours. The Trust representative has since advised that without the necessary support and the imminent super city amalgamation process, it was not in the Trust's or artist's best interests to be progressing the project with Auckland City Council at this time.

    Recommending the Twister sculpture project be removed from the present public art programme, and that the $205,700 budget currently allocated for the Twister sculpture resource consent fees be released and reallocated to the current public art programme, specifically towards the costs of resiting Wind Tree by artist Michio Ihara to Wynyard Quarter.

    [ATTACHMENT 7]  

  8. Top WIND TREE RESITING UPDATE

    P Kyander  
    Manager public art 11 November 2009

    Providing a report on the sculpture titled Wind Tree, by Japanese sculptor Michio Ihara, a large-scale stainless steel artwork that was originally situated in Queen Elizabeth Square. The sculpture was removed from the Square in 2002 and is currently in storage.

    A number of locations for the resiting of the sculpture have been proposed and investigated since the time of its decommissioning. In January 2009 the manager public art proposed that Wind Tree be relocated to Wynyard Quarter as part of the redevelopment project, and this was endorsed by the Advisory Panel for Public Art (APPA) in February 2009.

    Recommending the committee endorses the manager public art progressing the resiting of Wind Tree within Jellicoe Plaza, in the Wynyard Quarter precinct 1 development, noting that the committee will be updated on the project following completion of developed design, via quarterly operational reports, and that the report and resolutions be forwarded to the Hobson Community Board for their information.

    [ATTACHMENT 8]  

  9. Top MOUNTAIN FOUNTAIN RESITING

    P Kyander  
    Manager public art 11 November 2009

    Reporting on the proposed new location for the sculpture Mountain Fountain by artist Terry Stringer, following its removal from Aotea Square due to construction works associated with the Aotea Square redevelopment.

    A review of five new locations was carried out by council officers, the Advisory Panel for Public Art (APPA) chairperson, and the artist. Two preferred locations were identified, Selwyn Reserve Mission Bay, and the forecourt area of the Holy Trinity Cathedral, Parnell. There is support from various stakeholders for the artwork to be relocated into the forecourt area of the Holy Trinity Cathedral, Parnell.

    Recommending the committee approve the relocation of Mountain Fountain to the Holy Trinity Cathedral in Parnell, subject to the successful resolution of an agreement to site the work and provide public access at this location, and that the report and resolutions be forwarded to the Hobson Community Board for their information.

    [ATTACHMENT 9]  

  10. Top ELLIOTT STREET UPGRADE PROJECT - CONCEPT DESIGN

    P Jacques  
    Project leader CBD Projects 27 October 2009

    Reporting on, and seeking the committee's endorsement of, the concept design for Elliott Street, which proposes the introduction of a shared space which will include the provision of high quality street furniture, vegetation and lighting, in addition to high quality stone paving across the full width of the road reserve on both sides.

    The upgrades of Elliott Street and Darby Street form part of a wider 10-year CBD programme of streetscape and open space upgrade works, with the aim to strengthen pedestrian priority and establish the Elliott Street and Darby Street area as an attractive, high quality destination for people both day and night. The final concept design for Darby Street is to be reported to this committee early in 2010, and progressed separately after the outcome of the Special Consultative Procedures (that could result in this portion of the project being completed after the Rugby World Cup 2011).

    Recommending the committee thanks all those who provided input and feedback on the draft concept design for the Elliott and Darby Street upgrade, and approve the final concept design proposed for the upgrade of Elliott Street as a shared space with restricted loading zones (6.00am to 11.00am), no parking, and improved stone paving, lighting, vegetation and other design elements including street furniture.

    [ATTACHMENT 10]  

  11. Top POINT ERIN POOLS REDEVELOPMENT - EXPRESSION OF INTEREST

    J Leydesdorff  
    Recreation planner, arts community and recreation policy 7 September 2009

    Reporting on the potential development of Point Erin pool, and seeking the committee's approval to progress with an expression of interest (EOI) to gauge the private sector's interest in redeveloping the Point Erin pools in partnership with the council.

    The Point Erin pool is located in Herne Bay, on a peninsular overlooking the Auckland Harbour bridge, and is one of council's two exclusively outdoor pools. It is a destination facility attracting users from across the city and wider region. The pool was built in 1962 and is need of redevelopment. The major challenges are the seasonal nature of its operation, and the plant and infrastructure being at the end of its economic life. Third party consultants have conservatively estimated that the cost of works required to redevelop this facility to be $10 million. The investment required by council would be dependent on the response from the private sector and could be between $0 - 5 million.

    Recommending the committee notes that Point Erin pool is one of two outdoor only swimming pools owned by the council, and redevelopment to include indoor facilities will increase Point Erin's use and deliver the council's key components for swimming pools, and that the committee approve officers proceed with an expression of interest to gauge the public sector's interest in redevelopment the Point Erin pools in partnership with the council.

    [ATTACHMENT 11]  

  12. Top FACILITY PARTNERSHIP PROPOSALS FOR THE 2010/2011 FINANCIAL YEAR - STAGE TWO ASSESSMENTS PLUS AN UPDATE ON ACTIVE PROJECTS - RESOLUTIONS

    J Chisholm  
    Democracy advisor 5 November 2009

    Attaching the resolutions from the 29 October 2009 Facility Partnership workshop, recommending projects for Facility Partnership funding in the 2010/2011 financial year.

    Recommending that the resolutions from the Facility Partnership workshop, dated 22 October 2008, be approved.

    [ATTACHMENT 12]  

  13. Top AGREEMENT FOR OPERATION AND MANAGEMENT OF PANMURE STONE COTTAGE

    K O'Neill  
    Lease coordinator 23 October 2009

    Providing a report on the Panmure Stone Cottage now located on Fencible Reserve, 1 Kings Road, Panmure, following relocation from a Mt Wellington industrial site. The cottage has been restored and furnished with items used in the homes of last century, and provides strong links to the Panmure community, both past and present.

    The Panmure Historical Society Incorporated has been responsible for organising volunteers and opening the cottage on a regular basis, under agreement for operation and management that commenced on 1 January 2006 and reaching expiry on 31 December 2009. The Society has since agreed to continue to operate and manage the Stone Cottage at councils request.

    Recommending the committee approve the granting of a variation to the existing agreement for operation and management of Panmure Stone Cottage for premises at 1 Kings Road, Panmure, Auckland, for the term of five years commencing 1 January 2009, with one right of renewal of five years, and all other terms and conditions as per the original agreement dated 3 July 2006, noting council's role as follows:

    • In consideration of the services to be undertaken by the Society in accordance with this agreement, the council will (at its own cost) throughout the term of this agreement, maintain the cottage and the reserve, including all paths, fences, gates, sanitary drains and gardens, in good repair and condition and remove any externally visible graffiti from the cottage.
    [ATTACHMENT 13]  

  14. Top SURRENDER AND GRANT OF NEW LEASE, MT WELLINGTON ROLLER SPORTS CLUB INCOPORATED

    K O'Neill  
    Lease coordinator 20 August 2009

    Reporting on the proposed surrender and granting of a new lease of the reserve land at 32 Mountain Road, Panmure, Mt Wellington Domain, to the Mt Wellington Roller Sports Club Incorporated.

    This report was considered by the Tamaki Community Board at its meeting held 27 October 2009, and the officer recommendations were endorsed.

    Recommending the committee approve the surrender and grant of new lease to the Mt Wellington Roller Sports Club Incorporated, 32 Mountain Road, Panmure, Mt Wellington Domain, on the following terms and conditions:

    • Term - five years commencing 1 January 2010;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - under the lease policy a rental of $250.00 + GST per annum is applicable due to the club's high youth membership;
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy
    [ATTACHMENT 14]  

  15. Top GRANT OF NEW LICENSE AND NEW SUBLEASE, AUCKLAND SOCIETY OF MODEL ENGINEERS INCOPORATED

    K O'Neill  
    Lease coordinator 23 October 2009

    Reporting on the grant of new license and new sublease of the reserve land at 10 Peterson Road, Panmure, to the Auckland Society of Model Engineers Incorporated.

    At its meeting held 9 September 2009, this committee resolved as follows:

    "That the Arts, Culture and Recreation Committee approve the recommendations from the 25 August 2009 meeting of the Tamaki Community Board, to grant a new reserve license and new sublease of premises to the Auckland Society of Model Engineers Inc., 10 Peterson Road, Panmure, on the following terms and conditions:

    1. Term - 1 year and 10 months commencing 1 November 2009 and terminating 31 August 2011. This is in alignment with the head lease between Transpower NZ Ltd., the head landlord and Auckland City Council which reaches a final termination date on 31 August 2011;
    2. Rights of renewal - nil;
    3. Rent - $500 + GST per annum;
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy."

    The club hold two separate agreements with the council, one is a reserve license between Auckland city council and the club, and the other is a sublease of premises at Peterson Reserve between Auckland city council, the club (as tenant), and Transpower NZ Ltd as head landlord.

    This report is to vary the term of the grant of new license and a new sublease of premises to the Auckland Society of Model Engineers Incoporated, due to new information received from Transpower on 22 October 2009, confirming that they will extend Auckland city council's occupation (as well as sub-tenancies) for a further 15 years, i.e. 5 x 5 x 5.

    Recommending the committee approve a variation to the terms and conditions of the reserve license and new sublease of premises to the Auckland Society of Model Engineers Inc., 10 Peterson Road, Panmure, as follows:

    1. Term - five years commencing 1 November 2009;
    2. Rights of renewal - two rights of renewal of five years each;
    3. Rent - $500 + GST per annum;
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    [ATTACHMENT 15]  

  16. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA FORESHORE REDEVELOPMENT

    J Chisholm  
    Democracy advisor 5 November 2009

    At its meeting held 17 September 2009, the Maungakiekie Community Board resolved as follows (inter alia):

    1. "That the Maungakiekie Community Board supports the use of a bridge of similar type and alignment as the current old Mangere bridge, but with highwater access to the eastern Manukau harbour, as a recreational area and pedestrian/cycleway linking the two communities of Onehunga and Mangere Bridge.
    2. That the Maungakiekie Community Board reiterates its support for the retention of the reclamation carried out during construction of the Mangere bridge on the north-eastern side of the new bridge, for access to the Manukau harbour and the Waikaraka walkway by recreational users.
      1. That the Board requests officers to ensure that council resubmits the amended concept plan for public consultation due to the impact of State Highway 20 (SH20) on the treatment of the boundary of the Onehunga Bay Reserve.
      2. That officers be requested to ensure that all boundary treatment complies with the Outline Plan of Works as set out by the New Zealand Transport authority at the beginning of the work on State Highway 20 (SH20).
      3. That these resolutions be referred to the appropriate Council committees.
    4.  
      1. That the Maungakiekie Community Board requests the General Manager City Development to include the Maungakiekie Community Board and key stakeholders from the Onehunga community in the selection of preferred proposals for the Onehunga Foreshore Restoration Plan.
      2. That this resolution be forwarded to the appropriate committee.

    Recommending the resolutions be considered.

    [ATTACHMENT 16]  

  17. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - ONEHUNGA LAGOON REDEVELOPMENT

    J Chisholm  
    Democracy advisor 5 November 2009

    At its meeting held 15 October 2009, the Maungakiekie Community Board resolved as follows (inter alia):

    1. "That the Maungakiekie Community Board makes a strong recommendation to the Arts Culture and Recreation Committee that the remediation of the boundary between Onehunga reserve and State Highway 20 be mitigated as far as practicable with bunds and swimming pool fencing design and the path be moved as far as necessary to achieve what was agreed upon in the original Outline Plan of Works."

    Recommending the resolutions be considered.

    [ATTACHMENT 17]  

  18. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm  
    Democracy Advisor 06 Nov 2009
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Aotea Square big screen management model Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    In particular, the report includes figures and information regarding the various tenders related to Auckland City Council's big screen procurement. Disclosure of this information will negatively impact the overall tender process.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Restoration of Onehunga Foreshore - Request for proposal process Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Information contained within the report is commercially sensitive.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Event Opportunity Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, the report includes information about Auckland City Council's intention to attract events while in a competitive bidding process against other cities. Disclosure of our intention for this event and disclosure of the amount offered to these events will disadvantage negotiations.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Tepid Baths Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, disclosure of information to the public could prejudice negotiations between parties.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5 Western Springs Stadium Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    RNZ 2011 Ltd are not confirming training venues publically until December 2009

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C6 Mt Albert Aquatics Centre status report Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.