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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE

HELD ON WEDNESDAY, 14 MAY 2008 AT 9:34AM

PRESENT: Councillors Greg Moyle, E.D. [Chairperson]
    Toni Millar, JP [Deputy Chairperson]

[from 9.59am, item 4.2; until 11.45am, item 8; from 11.59am, item 8]
    Ken Baguley [until 1.02pm, item 18]
    Dr Cathy Casey [until 11.07am, item 5; from 11.13am, item 5]
    Bill Christian, JP [until 10.07am, item 4.2; from 10.35am, item 4.3; until 12.27pm, item 9; from 12.35pm, item 10]
    Glenda Fryer [until 9.55am, item 4.2; from 9.58am, item 4.2; until 11.07am, item 5; from 11.12am, item 5]
    John Lister, OBE  
ALSO PRESENT: Councillors Leila Boyle [from 9.47am, item 4.1; until 12.01pm, item 8]
    Graeme Easte [until 12pm, item 8;

from 12.04pm, item 8]
    Richard Northey [until 9.54am, item 4.2; from 9.58am, item 4.2; until 12.10pm, item 8]
    Denise Roche [until 10.37am, item 4.3]

  1. Top APOLOGIES

    That the apologies from Councillor Millar for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 9 April 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ARTS REGIONAL TRUST - CANDY ELSMORE AND NIGEL ARKELL

    Candy Elsmore and Nigel Arkell, representing the Arts Regional Trust, introduced the Trust to the Committee and outlined the purpose and goals of the Arts Regional Trust.

    That Candy Elsmore and Nigel Arkell, representing the Arts Regional Trust, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the purpose and goals of the Arts Regional Trust.

    CARRIED

    4.2. FRIENDS OF MAUNGAWHAU - KIT HOWDEN

    Kit Howden, Chairman, Friends of Maungawhau (FoM), addressed the Committee regarding their volunteer work on Maungawhau and to provide feedback on the report of the Senior Open Space Planner, dated 9 April 2008, presented at the April meeting of this Committee.

    That Kit Howden, Chairman, Friends of Maungawhau (FoM), be thanked for his presentation to the Arts, Culture and Recreation Committee regarding volunteer work on Maungawhau and feedback on the report of the Senior Open Space Planner, dated 9 April 2008.

    CARRIED

    4.3. MAUNGAWHAU ADVISORY GROUP - BOB DEMLER

    Bob Demler, Chairman, Maungawhau Advisory Group, addressed the Committee regarding the management plan and progress on the conservation plan for Maungawhau.

    That Bob Demler, Chairman, Maungawhau Advisory Group, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the management plan and progress on the conservation plan for Maungawhau.

    CARRIED

    4.4. MAUNGAWHAU/MT EDEN PROJECT - ANGELA SPARKS

    Angela Sparks addressed the Committee regarding her concerns with the management plan for Maungawhau.

    That Angela Sparks be thanked for her presentation to the Arts, Culture and Recreation Committee regarding her concerns with the management plan for Maungawhau.

    CARRIED

    4.5. ST HELIERS BAY BOAT RAMP - DAVID GOW

    David Gow, representing the St Heliers Boat Ramp Action Committee, addressed the Committee regarding the St Heliers Bay Boat Ramp. [Please refer to Item 11 of these minutes.]

    That David Gow, representing the St Heliers Boat Ramp Action Committee, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the St Heliers Bay Boat Ramp.

    CARRIED

  5. Top DEPUTATION - COLIN DAVIS, CHAIRMAN, EASTERN BAYS COMMUNITY BOARD

    Colin Davis, Chairman, Eastern Bays Community Board, addressed the Committee regarding the Churchill Park Development Plan and the St Heliers Bay Boat Ramp. [Please refer to Item 11 of these minutes.]

    That Colin Davis, Chairman, Eastern Bays Community Board, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the Churchill Park Development Plan and the St Heliers Bay Boat Ramp.

    CARRIED

  6. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated 7 May 2008, be received.

    CARRIED

    The Chairman moved:

    That Item 11 be taken at this point.

    CARRIED

  7. Top RESOLUTIONS FROM FACILITY PARTNERSHIP WORKSHOP - FACILITY PARTNERSHIP PROPOSALS FOR 2009/2010

    1. That 1st Mt Albert St Jude's Scout Group be thanked for its proposal to upgrade its groups facilities but be advised that there is no community need for such a facility therefore, the funding application is declined, however, council officers will work with the group to look at other potential alternatives.
    2. That Auckland Girls Grammar be thanked for its proposal to develop a multi-purpose recreation facility and be invited to resubmit a proposal in February 2009, noting officer suggestions to:
      1. undertake more work to substantiate the need for a community facility of this scale;
      2. include a detailed fundraising plan; and
      3. apply the relevant Ministry of Education project management guidelines to its proposal.
    3. That Auckland Netball Centre be thanked for its proposal to rubberise the outdoor courts and be invited to resubmit a proposal in February 2009 when more work has been done on the funding plan.
    4. That the Committee note that Auckland Netball Centre have indicated a desire to progress with stage two of the development, being the addition of a further three indoor courts and four outdoor courts (which with current information is outside of the scope of facility partnership), and will need to proceed via other councils and external funding channels, noting that officers will work with Auckland Netball Centre to develop a five-year long-term development plan, and present to the Arts, Culture and Recreation Committee for consideration.
    5. That the Committee approve a facility partnership grant of $750,000 in the 2008/2009 financial year to assist College Rifles to install two 3G artificial turfs at its facility at Haast Street, Remuera, subject to agreement on a Facility Partnership Agreement and to all the terms and conditions of the Facility Partnership Policy being met.
    6. That Glendowie College be thanked for its proposal, but advised that there is no strategic need for an additional recreation facility of this type in the location proposed, and that the project will not be supported by council.
    7. That Newmarket Primary School be thanked for its proposal, but advised that there is no strategic need for an arts and activity centre in the location proposed, and that the project will not be supported by council.
    8. That the Committee notes its support in principle for this project, and that further research and investigation be carried out on the proposal from Nga Hau Maiangi for the development of a pontoon on the Tamaki River, and reported back to the Facility Partnership Workshop in October 2008 for recommendation to the Arts, Culture and Recreation Committee for partnership consideration in 2009/2010 and/or subsequent years.
    9. That Penrose High School be thanked for its proposal for the development of a multi-use pavilion and ablution facilities, and note that the school wishes to withdraw its application for 2008 and resubmit in February 2009.
    10. That further research and investigation be carried out on the proposal from St Chad's Church for the development of a community facility in Meadowbank, and reported back to the Facility Partnership Workshop in October 2008 for recommendation to the Arts, Culture and Recreation Committee for partnership consideration in 2009/2010 and/or subsequent years.
    11. That further research and investigation be carried out on the proposal from the Mt Roskill Grammar School Artificial Playing Surface Trust for the development of the off turf facilities, and reported back to the Facility Partnership Workshop in October 2008 for recommendation to the Arts, Culture and Recreation Committee for partnership consideration in 2009/2010 and/or subsequent years.
    12. That Tri Star Gymnastics Club be thanked for its proposal to develop stage two of the Auckland Regional Gymsports Centre, and invited to resubmit a proposal in February 2009 when more work has been done on funding the plan.
    13. That the good work of the Waiheke Aquatic Swimming Pool Committee be acknowledged but that the $1.6 million of funding through the facility partnership scheme be withdrawn and held for reallocation to other projects that the Committee wishes to support, and the relevant resolution be revoked.
    14. That the Waiheke Aquatic Swimming Pool Committee be invited to submit a revised proposal including concept plans and a realistic project budget, or with a greater level of funding secured towards the overall project cost.
    15. That the funding allocation of $650,000 towards a learn to swim facility at the Mt Albert Aquatic Centre be deferred.
    16. That the Mt Albert Grammar School Swimming Pool Trust be invited to resubmit a proposal for a learn-to-swim facility once other more immediate issues are resolved at the Mt Albert Aquatic Centre.
    17. That the Committee notes there remains the need for an all-tide, all-weather boat ramp on the Manukau Harbour, the proposal from the Manukau All-Tide Ramp Trust to develop such a ramp adjacent to Onehunga Wharf probably will not meet requirements, and recommend;
      1. that officers continue to work with the Trust and Manukau City Council to identify a more feasible alternate location (including locations within Manukau City) for an all-tide all weather ramp, noting that funding of a project not in Auckland city boundaries is contrary to the Facility Partnership Policy, but in that eventuality a contribution could be considered via other council funding channels, and
      2. that officers report to the Facility Partnership Workshop in October 2008 for recommendation to the Arts, Culture and Recreation Committee on progress with the Trust and Manukau City Council and the plans for an all-tide weather ramp facility.
    18. That the Committee note the officers' update on the Auckland Netball Centre development at Ngahue Reserve.
    19. That the Committee note the officers' update on the New Theatre Initiative/Q Theatre project to develop a flexi-form theatre in the Aotea Quarter.
    20. That the Committee note the officers' update on the redevelopment of buildings at the Mt Eden Methodist Church.
    21. That the Committee note the officers' update on the redevelopment of Waiheke Golf Club.
    22. That the Committee commend the New Zealand Sri Lanka Buddhist Trust for the excellent progress in developing a community facility, and that the officers' update on the project be noted.
    23. That the Committee commend the Avondale College Community Sports Trust for completing the renewal of their artificial turf in a timely manner, and that the officers' update on the project be noted.
    24. That the Committee commend Otahuhu College for completing the development of their sports pavilion in a timely manner, and that the officers' update on the project be noted.
    25. That the Committee commend Tri Star Gymnastics Club for completing stage one of the development of their gymnastics facility, and that the officers' update on the project be noted.

    CARRIED

  8. Top RUGBY WORLD CUP 2011 - OPERATIONAL PROGRAMME AND FUNDING

    [Secretarial note: Councillor Baguley declared a conflict of interest and refrained from speaking or voting on this item.]

    The Chairman moved:

    That the Arts, Culture and Recreation Committee recommend to Council:

    1. That Council endorse the Option Three 'World Class' package as the preferred package of operation expenditure for Rugby World Cup 2011, which comprises a total funding package of $35.804 million, made up of $10.968 million reallocated from within baseline budgets and a new funding commitment of $24.836 million of which $7.5 million may be recovered from external sources, with all council funding subject to endorsement by council of a more detailed business case to ensure wise and appropriate expenditure.
    2. That Council endorse the Option Three 'World Class' package of activities and associated additional budget of $24.836 million be included as part of the 2009/2010 LTCCP review.
    3. That the relevant elements of the Option Three 'World Class' package be included in the Auckland Region Rugby World Cup bid document, recognising that final approval of these elements is subject to the 2009/2010 LTCCP review.
    4. That Council recommend all other Auckland territorial authorities also commit funds for Rugby World Cup regional projects on an agreed proportionate basis.
    5. That Council endorse officers to seek partnerships with central government and other external funding agencies to contribute to Rugby World Cup programmes and activities that have positive outcomes for all parties.

    Councillor Casey moved:

    That item C5 of this agenda be transferred to the open section of the agenda for consideration.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Ken Baguley did not vote.

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 2.

    Councillor Casey moved the following amendment:

    That the resolution be amended to read as follows:

    1. That council endorses the 'manage the impact' package as the preferred package of operational expenditure for Rugby World Cup 2011 of $13,884,000, the funding being reallocated from the $22 million transport package funding, and noting the $20 million already allocated for capital work at Eden Park.
    2. That Council endorse the Option One 'Manage The Impact' package of activities and associated additional budget of $25.803 million be included as part of the 2009/2010 Long-Term Council Community Plan review, the funding being reallocated from the $22 million transport package.
    3. That Council recommend all other Auckland territorial authorities also commit funds for Rugby World Cup regional projects on an agreed proportionate basis.
    4. That Council endorse officers to seek partnerships with central government and other external funding agencies to contribute to Rugby World Cup programmes and activities that have positive outcomes for all parties.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Ken Baguley did not vote.

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 2.

    Councillor Fryer moved the following amendment:

    That A, B, and C, be amended in a way to ensure no net additional financial commitment to the Rugby World Cup, to read as follows:

    1. That council endorse the Option Two 'Maintain Reputation' package as the preferred package of operational expenditure for the Rugby World Cup 2011, which comprises a total funding package of $27.209 million made up of $9.623 million reallocated from within baseline budgets and $17.586 million reallocated from not proceeding with most of the projects for widening Sandringham Road and for a new road between Cricket Avenue and Sandringham Road, making up a new funding commitment of $2.5 million, all of which may be recovered from external sources, with all council funding subject to endorsement by council of a more detailed business case to ensure wise and appropriate expenditure.
    2. That council endorse the Option Two 'Maintain Reputation' package of activities and associated additional budget of up to $2.5 million to be included as part of the 2009/2010 LTCCP review.
    3. That the relevant elements of Option Two 'Maintain Reputation' package be included in the Auckland Regional Rugby World Cup bid document, recognising that final approval of these elements is subject to the 2009/2010 LTCCP review.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Glenda Fryer Cr Dr Cathy Casey

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    Cr Ken Baguley did not vote.

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 5 votes to 1.

    The Chairman put the following substantive motion:

    1. That Council endorse the Option Three 'World Class' package as the preferred package of operation expenditure for Rugby World Cup 2011, which comprises a total funding package of $35.804 million, made up of $10.968 million reallocated from within baseline budgets and a new funding commitment of $24.836 million of which $7.5 million may be recovered from external sources, with all council funding subject to endorsement by council of a more detailed business case to ensure wise and appropriate expenditure.
    2. That Council endorse the Option Three 'World Class' package of activities and associated additional budget of $24.836 million be included as part of the 2009/2010 LTCCP review.
    3. That the relevant elements of the Option Three 'World Class' package be included in the Auckland Region Rugby World Cup bid document, recognising that final approval of these elements is subject to the 2009/2010 LTCCP review.
    4. That Council recommend all other Auckland territorial authorities also commit funds for Rugby World Cup regional projects on an agreed proportionate basis.
    5. That Council endorse officers to seek partnerships with central government and other external funding agencies to contribute to Rugby World Cup programmes and activities that have positive outcomes for all parties.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    		 Cr Dr Cathy Casey

    Cr Glenda Fryer

    Cr Ken Baguley did not vote.

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared CARRIED by 4 votes to 2.

  9. Top PUBLIC ART POLICY REPORT

    1. That the Arts, Culture and Recreation Committee adopt the draft document attached as Appendix 1 entitled Art in Public Places and Spaces (version 9.1.2a), as Auckland City Council's public art policy.
    2. That the Arts, Culture and Recreation Committee note and endorse its governance role in respect of public art as encompassing:

      1. approving the public art policy framework, including goals, the role and formation of the Advisory Panel for Public Art, appointment of members to the Advisory Panel for Public Art, and agreements and memorandums of understanding with major partners;

      2. approving annual one and three year public art programmes and budgets (within omnibus CAPEX budget report), indicating: sites, development projects with public art components, strategic purposes of the public art projects, how the city programme aligns with the quality goals and purposes for the city's public art programme identified in the policy framework, and budgets;

      3. approving any proposed projects that officers judge to have the potential for public controversy and/or risk to council's reputation, noting that this does not include the selecting or approving new works where they meet the guidelines; and

      4. monitoring public art programme and art projects through quarterly operational monitoring (omnibus) reports;

    3. That the Arts, Culture and Recreation Committee approve the establishment of an Advisory Panel for Public Art to provide expert advice in the development and review of council's public art programme and on public art projects.
    4. That the Arts, Culture and Recreation Committee:

      1. note that that officers will report back to this Committee after July on the formation and membership of the Advisory Panel for Public Art, and

      2. recommend that the Chairperson be appointed as a member of the Advisory Panel for Public Art.

    5. That the Arts, Culture and Recreation Committee recommend to Combined Committees that a Public Art Capital Fund be established as part of the review of the LTCCP, with funding provision of $1 million in 2009/2010, $2 million in 2010/2011 and $3 million from 2011/2012 onwards.
    6. That the Arts, Culture and Recreation Committee approve the requirement for all CAPEX projects that require an urban design review under current policy include the consideration of a public art component into the project planning brief from the inception, and that this form part of the urban design review.

    CARRIED

  10. Top THE EDGEŠ - 2008/2009 ARTS AGENDA PURCHASE AGREEMENT

    1. That the Arts, Culture and Recreation Committee thank THE EDGEŠ for its' 2008/2009 Arts Agenda proposal and acknowledge THE EDGEŠ for its continuing good work in providing a wide range of public and creative programmes that deliver on Arts Agenda objectives.
    2. That officers continue to use recommendations arising from the 2006 independent review report as a basis for future discussions with THE EDGEŠ, with a view to including the recommendations, where appropriate, and as resource allow, in the 2008/2009 purchase agreement and in purchase agreements over subsequent years.
    3. That the Arts, Culture and Recreation Committee support THE EDGEŠ's request for up to $300,000 in 2008/2009 to continue to underwrite an international performing arts series through a council controlled production fund, and that officers work with THE EDGEŠ to negotiate and agree outcomes and conditions attached to this funding that ensures benefits accrue to the local performing art industry and wider community from council's investment.
    4. That resolutions A-C be forwarded to the Finance and Strategy Committee for its consideration.

    CARRIED

  11. Top ST HELIERS BAY BOAT RAMP

    The Chairman moved:

    1. That the resource consent application required for the construction and occupation of the St Heliers Bay boat ramp proceeds.
    2. That officers report back to the Arts, Culture and Recreation Committee upon receipt of public submissions from the Auckland Regional Council resource consent notification process for the St Heliers Bay boat ramp.
    3. That subject to resource consent, a funding change to the existing programmes be investigated to allow for a budget allocation of $300,000 for the construction of the St Heliers Bay boat ramp in 2009/2010.

    Councillor Fryer moved the following amendment:

    That motion C and D be replaced with a new C as follows:

    1. That it be a recommendation to Combined Committees: that subject to resource consent, a funding change be sought in the 2009/2019 LTCCP to provide for an additional budget allocation of $300,000 for the construction of the St Heliers Bay boat ramp in 2009/2010.

    LOST

    The Chairman put the following substantive motion:

    1. That the resource consent application required for the construction and occupation of the St Heliers Bay boat ramp proceeds.
    2. That officers report back to the Arts, Culture and Recreation Committee upon receipt of public submissions from the Auckland Regional Council resource consent notification process for the St Heliers Bay boat ramp.
    3. That subject to resource consent, a funding change to the existing programmes be investigated to allow for a budget allocation of $300,000 for the construction of the St Heliers Bay boat ramp in 2009/2010.

    CARRIED

  12. Top ARTS REGIONAL TRUST STATEMENT OF INTENT 2007-2009

    That the Arts, Culture and Recreation Committee endorse the Arts Regional Trust's statements of intent for 2007/2008 and 2008/2009.

    CARRIED

  13. Top DAVIS CRESCENT STORMWATER UPGRADE

    1. That the Arts, Culture and Recreation Committee approve the temporary removal and storage of Smirnoff by Marte Szirmay and the Memorial plinth in anticipation of the Davis Crescent stormwater pipeline upgrade commencing in May 2008.
    2. That the report of the Artworks Co-ordinator, dated 25 April 2008, and these resolutions be forwarded to the Hobson Community Board for their information.

    CARRIED

  14. Top NZNMM - APPROVAL OF DESIGN FOR "BLUE WATER BLACK MAGIC" - TRIBUTE TO SIR PETER BLAKE

    1. That the Arts, Culture and Recreation Committee approve that the New Zealand National Maritime Museum be advised that solely in accordance with the provisions of the Funding Agreement, Auckland City Council approves the proposed design of the "Blue Water Black Magic - A Tribute to Sir Peter Blake" facility, thereby satisfying the provisions of the Funding Agreement.
    2. That the New Zealand National Maritime Museum be advised that this approval does not extend to any other approvals that may be required for council in its capacity as landowner, landowner, mortgagor, or regulatory authority.
    3. That the Arts, Culture and Recreation Committee note that a separate report will be submitted for the Committee to consider and approve the overall project costs, that funding has been secured to complete the project and that the remaining conditions precedent have been met, prior to confirming the level of financial support to be provided by Auckland City Council.

    CARRIED

  15. Top RESOLUTIONS FROM THE EDEN/ALBERT COMMUNITY BOARD - MAUNGAWHAU-MT EDEN PROJECT UPDATE

    Christopher Dempsey, Chair of the Eden/Albert Community Board was in attendance to speak to this item.

    1. That the Chair of the Eden/Albert Community Board be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the resolutions from the Eden/Albert Community Board meeting board regarding the Maungawhau/Mt Eden project.
    2. That the resolutions of the Eden/Albert Community Board, dated 23 April 2008, be received and the matters included in the Community Board resolution, and matters raised by the Friends of Maungawhau and the Maungawhau Advisory Groups representatives be addressed by the council officer in their report back to this committee in August 2008.

    The resolutions of the Eden/Albert Community Board are as follows:

    1. That the Board recommends the following to the May 2008 meeting of the Arts, Culture and Recreation Committee:
      1. That the Maungawhau Advisory Group be invited to give feedback and advice to Council on the recommendations within the report of the Senior Open Space Planner, dated 9 April 2008.
      2. That due to widespread community concerns regarding the ongoing use of the maunga by buses and cars, Council explore a mechanism for controlling bus and car access ranging from prohibition to rationing.
      3. That lightweight vehicular transport for elderly and disabled visitors be provided for as recommended in the Management Plan for Maungawhau.
      4. That a timetable be provided and published for the implementation of the recommendations of the Maungawhau Management Plan.
      5. That the Committee adopts the recommendations of the Council officer's report dated 9 April 2008
      6. That Council officers Ruth Stokes and Elizabeth Parkin be invited to attend the May 2008 Arts, Culture and Recreation Committee meeting to speak to their April 2008 report, and the Board's resolutions.
    2. That the Board requests that resolution E be an agenda item on the May 2008 meeting of the Arts Culture and Recreation Committee meeting, and that the Board chairperson be permitted to speak to the item at the meeting.

    CARRIED

  16. Top QUARTERLY REPORT : ARTS COMMUNITY AND RECREATION SERVICES

    That the quarterly report for Arts Community and Recreation Services for the period January to March 2008 be received.

    CARRIED

  17. Top TRESPASS NOTIFICATION - MISSION BAY BEACH RESERVE (SELWYN DOMAIN)

    [Secretarial note: Councillor Casey asked for her vote against the motion to be recorded.]

    That the memorandum of the Parks Adviser (Community), dated 8 April 2008 be noted.

    CARRIED

  18. Top TRESPASS NOTIFICATION - WESTERN SPRINGS PARK

    That the memorandum of the Parks Adviser (Community), dated 8 April 2008, be received, and council staff be encouraged to work with community groups to increase the number of mountain bike trails in Auckland and to try to find a workable solution for Western Springs.

    CARRIED

  19. Top DELEGATED DECISIONS

    That the Delegated Decisions report of the Democracy Advisor, dated 7 May 2008, be received.

    CARRIED

  20. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    [Secretarial note: Councillors Casey and Fryer asked for their vote against item C5 going into confidential be recorded.]

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Particular interest(s) protected (where applicable)

    Ground(s) under section 48(1) for the passing of this resolution
    C1 Supplier Recommendation Report for East City Parks Maintenance Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Keith Hay Park and Winstone Park Acquisition Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, this report identifies properties which council wishes to purchase, contains information that may impact on the value of the property the subject of future negotiations between council and the landowner, and contains references to prior negotiations between council and the previous landowner.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Urgent Decision - Mid City: Potential Acquisition Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Mt Albert Aquatics Centre Status Report Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5 Rugby World Cup 2011 - Operational Programme and Funding Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(b)(i)

    The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

    In particular, information contained within the report will be incorporated into the nationwide competitive process bid for the allocation of teams and matches, and public release may affect council's ability to negotiate with external parties for funding for the delivery of elements of the proposed programme.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1:22 pm.