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Council member and meetings
Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE

HELD ON WEDNESDAY, 11 JUNE 2008 AT 9:33AM

PRESENT: Councillors Greg Moyle, E.D. [Chairperson]
    Toni Millar, JP [Deputy Chairperson]
    Ken Baguley [from 9:36am, item 3]
    Dr Cathy Casey [until 10:41am, item 7;
from 10:48am, item 7]
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT: Deputy Mayor David Hay, JP [from 9:55am, item 5
until 10:43am, item 7]
  Councillors Graeme Easte [until 10:42am, item 7;
from 10:53am, item 7]
    Richard Northey. ONZM [until 10:10am, item 6;
from 12:20pm, item C4]
    Denise Roche [from 10:00am, item 6]

  1. Top APOLOGIES

    That the apology from Councillor Baguley for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 14 May 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 MID CITY PROJECT UPDATE

    That the committee consider an update regarding the Mid City project as an extraordinary item :

    1. The reason the matter was not on the agenda is that it came to light after the agenda went to print.
    2. The reason for urgency being to provide a status of investigations to date, prior to a potential bid due 17 June 2008.

    CARRIED

    The above matter was added as item C4 on the agenda.

  4. Top PUBLIC FORUM

    4.1. AOTEA MARKETS FOCUS GROUP - JENNIFER DENT, TRISH PENN AND TERRY BANNISTER

    Jennifer Dent, Trish Penn and Terry Bannister, representing the Aotea Markets Focus Group, were in attendance to address the Committee regarding the Aotea Square Redevelopment Project.

    1. That Jennifer Dent, Trish Penn and Terry Bannister, representing the Aotea Markets Focus Group, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Aotea Square Redevelopment Project.
    2. That officers report on the setting up of a working party without prejudice including representatives of the Aotea Markets Focus Group to address the issues around the continuation of an inner city market.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated June 2008, be amended as follows:

    Row Target Date Report Title Reason for Changing Target Date
    2 Delete Build Quality of the Mt Albert Aquatics Centre Superseded by Row 8

    Councillor Casey moved the following amendment by way of addition:

    Row Target Date Report Title Reason for Changing Target Date
    8 From TBA now August 2008 Mt Albert Aquatics Centre Status Report  

    LOST

    The Chairperson moved the following substantive motion:

    That the Reports Requested/Pending report of the Democracy Advisor, dated June 2008, be amended as follows:

    Row Target Date Report Title Reason for Changing Target Date
    2 Delete Build Quality of the Mt Albert Aquatics Centre Superseded by Row 8

    CARRIED

  6. Top AOTEA SQUARE REDEVELOPMENT PROJECT - DRAFT CONCEPT DESIGN

    An updated plan regarding the Aotea Square redevelopment was tabled at the meeting.

    [ATTACHMENT 6.1]

    That the Arts, Culture and Recreation Committee approve the Aotea Square Redevelopment draft concept design for public consultation, with the approval of public consultation material delegated to the Mayor and Deputy Mayor and the Chairperson and Deputy Chairperson of the Arts, Culture and Recreation Committee, noting the following issues:

    1. that all sight lines need to be protected;
    2. that the type of tree is undecided between native and exotic;
    3. that the relocation for Artworks is undecided; and
    4. that it be noted the function of the square is civic, entertainment, arts and public open space, and that the final design will need to be consistent with this.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Ken Baguley

    Cr John Lister Cr Toni Millar

    Cr Greg Moyle

    Deputy Mayor David Hay

    		 Cr Dr Cathy Casey

    Cr Bill Christian Cr Glenda Fryer

    The motion was declared CARRIED by 5 votes to 3.

  7. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    1. That the orderly services be extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers, using the criteria of:
      1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
      2. the known cleaning demand for the area;
      3. the presence of existing orderly services;
      4. the suitability of any existing orderly services in maintaining service standards; and
      5. the area has been identified for growth or intensification.
    2. That further orderly deployment, to address the demands experienced in other town centres, be considered as part of the 2009/2010 LTCCP review.
    3. That the above resolutions and report of the Manager, Street Amenity Services, dated 27 May 2008, be forwarded to all community boards for their information.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That it be a recommendation to Combined Committees that:
      1. a further 10.5 hours of street cleaning to a total of 21 hours per week be provided for Mt Albert at a cost of $25,000;
      2. as set out for Stage 3 in Appendix 1, additional street cleaning be provided from 1 March 2009 for Avondale, Dominion and Richardson, Mt Albert and Dominion, Dominion and Balmoral, Valley and Dominion, Mt Eden Village and Royal Oak shopping centre, at a cost of $40,000; and
      3. the continuation of these additional orderly deployments to address the demands experienced in other town centres, be considered as part of the 2009/2010 LTCCP review.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    The amendment was declared LOST by 5 votes to 2.

    The Chairperson moved the following substantive motion:

    1. That the orderly services be extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers, using the criteria of:
      1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
      2. the known cleaning demand for the area;
      3. the presence of existing orderly services;
      4. the suitability of any existing orderly services in maintaining service standards; and
      5. the area has been identified for growth or intensification.
    2. That further orderly deployment, to address the demands experienced in other town centres, be considered as part of the 2009/2010 LTCCP review.
    3. That the above resolutions and report of the Manager, Street Amenity Services, dated 27 May 2008, be forwarded to all community boards for their information.

    CARRIED

    Secretarial Note:

    Councillor Casey requested her vote against the above motion be recorded.

  8. Top EFFECTIVENESS OF EDUCATION AND ENFORCEMENT ACTIVITY ON IMPROVING COMMERCIAL CENTRE CLEANLINESS AND APPEARANCE

    That officers establish a costed model for an holistic approach to maintaining street cleanliness that develops the potential of educational and enforcement activity by building on the successes of the 'litter patrol' and waste doctor initiatives, and including consideration of public recycling bins, and report back to the October 2008 meeting of the Arts, Culture and Recreation Committee with recommendations regarding funding and implementation.

    CARRIED

  9. Top NEW ZEALAND NATIONAL MARITIME MUSEUM - SIX MONTHLY AND 2007 ANNUAL REPORT

    That the 2007 Annual Report, and the six-month report ended 31 December 2007, from the New Zealand National Maritime Museum, be received.

    CARRIED

  10. Top RESOLUTIONS FROM THE HOBSON COMMUNITY BOARD - REDEPLOYMENT OF TEAL PARK BEACH FUNDING TOWARDS JUDGES BAY

    1. That the resolutions from the Hobson Community Board, dated 20 May 2008, and the Notice of Motion from Councillor Bhatnagar, dated 23 April 2008, be received, and that the Hobson Community Board be provided background information on the Teal Park and waterfront agreement.
    2. That scoping and cost estimates for environmental improvements to Judges Bay be undertaken, and reported to the Arts, Culture and Recreation Committee prior to forwarding for consideration to the LTCCP Direction Setting meeting in October 2008, conditional on the budget being provided at Combined Committees to fund this proposal.

    CARRIED

  11. Top TRESPASS NOTIFICATION - GRAHAM STREET, AUCKLAND CITY

    That the memorandum from the Contract Relationship Officer, dated 6 May 2008, regarding the trespass authority for the Graham Street extension and adjacent road reserve, be received.

    Secretarial Note:

    Councillor Casey requested her vote against the above motion be recorded.

  12. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Emirates Team New Zealand Property Rental and Sponsorship Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report contains information that could prejudice or disadvantage council's future negotiations with tenants or landowners.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Acquisition of Land for Open Space - Mt Roskill Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, this report identifies properties which council wishes to purchase, contains information that may impact on the value of the property the subject of future negotiations between council and the landowner, and contains references to prior negotiations between council and the previous landowner.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Supplier Recommendation Report for Panmure Town Centre Upgrade Stage Three Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular this report contains tender prices submitted by a contractors for the completion of public works. Disclosure of this information could prejudice or disadvantage council's future negotiations with contractors and its commercial activities."

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Mid City Project Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:25pm.