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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE

HELD ON WEDNESDAY, 13 AUGUST 2008 AT 9:30am

PRESENT: Councillors Greg Moyle, E.D. [Chairperson]
    Toni Millar, JP [Deputy Chairperson]
[until 11:24am, item 5;
from 11:37am, item 6;
until 11:41am, item 6
from 11:46am, item 8]
    Ken Baguley  
    Dr Cathy Casey [until 9:54am, item 4.2;
from 10:04am, item 4.2]
    Bill Christian, JP [until 12:57pm, item C3]
    Glenda Fryer  
    John Lister, OBE  
         
ALSO PRESENT: Councillors Aaron Bhatnagar [from 9:59am, item 4.2;
 until 11:01am, item 7]
    Leila Boyle [from 9:41am, item 4.1]
    Graeme Easte  
    Richard Northey, ONZM  
    Denise Roche [from 9:54am, item 4.2;
until 11:23am, item 5;
from 11:50am, item 8]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 11 June 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. 17 KELLY STREET - ORLANDO CLAIRMONT, REPRESENTING MT EDEN NORTH RESIDENTS ASSOCIATION

    Orlando Clairmont, representing the Mt Eden North Residents Association, was in attendance to address the Committee regarding the purchase of 17 Kelly Street, Mt Eden. Correspondence from Mt Eden residents and a presentation were also tabled. This issue was discussed under Item 18 on this agenda.

    [ATTACHMENT 4.1]

    1. That Orlando Clairmont, representing the Mt Eden North Residents Association, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the purchase of 17 Kelly Street, Mt Eden.
    2. That the correspondence from various Mt Eden residents regarding the purchase of 17 Kelly Street, Mt Eden, be received.

    CARRIED

    4.2. CHURCHILL PARK DEVELOPMENT - IAN WRIGHT, GRAZIER

    Ian Wright, Grazier at Churchill Park, was in attendance to address the Committee regarding the Churchill Park Development. A brochure regarding the use of Churchill Park as a farming area was tabled at the meeting. This issue was discussed under item 7 on this agenda.

    [ATTACHMENT 4.2]

    That Ian Wright, Grazier at Churchill Park, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the Churchill Park Development.

    CARRIED

    4.3. CHURCHILL PARK DEVELOPMENT - ELIZABETH GUNN, CHURCHILL PARK SCHOOL

    Elizabeth Gunn, Principal, Churchill Park School, was in attendance to address the Committee regarding the Churchill Park Development. A written report was tabled at the meeting. This issue was discussed under item 7 on this agenda.

    [ATTACHMENT 4.3]

    That Elizabeth Gunn, Principal, Churchill Park School, be thanked for her presentation to the Arts, Culture and Recreation Committee regarding the Churchill Park Development.

    CARRIED

    4.4. MAUNGAWHAU/MT EDEN MANAGEMENT PLAN - BOB DEMLER, MAUNGAWHAU ADVISORY GROUP

    Bob Demler, Chairman, Maungawhau Advisory Group, was in attendance to address the Committee regarding the Maungawhau/Mt Eden Management Plan.

    That Bob Demler, Chairman, Maungawhau Advisory Group, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the Maungawhau/Mt Eden Management Plan.

    CARRIED

    The Chairperson moved:

    That Item 18 be taken at this point.

    CARRIED

    The Chairperson moved:

    That Item 7 be taken at this point.

    CARRIED

  5. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated August 2008, be amended as follows:

    Row Target Date Report Title Reason for Changing Target Date
    2 From Aug 08 now Sept 08 Public Art Advisory Panel Investigations taking longer than anticipated.
    10 From TBA now Oct 08 Okahu Bay Landing Date for report now provided
    11 From TBA now Oct 08 Eden Park Precinct Date for report now provided as agreed by the Chair
    12 From TBA now delete Churchill Park project Report is included within this agenda
    13 From TBA now Oct 08 Rockfield Road Date for report now provided
    14 From TBA now Nov 08 Safety in Parks Date for report now provided
    15 From TBA now Oct 08 From Teal Park now Judges Bay Date for report now provided

    CARRIED

  6. Top THE FUTURE OF AOTEA SQUARE MARKET

    That the Arts, Culture and Recreation Committee not establish a working party to address issues around the continuation of an inner city market, and that Aotea Market stallholders be directed to Auckland University of Technology (AUT) or other existing markets.

    CARRIED

    Secretarial Note:

    Councillors Casey and Fryer requested their votes against the motion be recorded.

  7. Top REPORT AND RESOLUTIONS FROM THE EASTERN BAYS COMMUNITY BOARD - CHURCHILL PARK DEVELOPMENT

    Colin Davis, Chairman of the Eastern Bays Community Board, was in attendance to speak to this item.

    1. That that the report of the Parks Adviser - Community, dated 4 July 2008, and the resolutions of the Eastern Bays Community Board, dated 16 July 2008, be received.
    2. That the Chairman, Eastern Bays Community Board, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the Churchill Park Development.
    3. That the Churchill Park Development Recommendation Report (Revision C - issued in July 2008) be approved for detailed design and implementation.
    4. That the Committee endorse the provision of an additional $1.27 million for the Churchill Park Development Project, and that this project be put forward as a part of the Long Term Council Community Plan review.
    5. That should the Ministry of Education work in partnership with council, Priority 5 - Widening of Kinsale Avenue, be brought forward.
    6. That the Arts, Culture and Recreation Committee note the Churchill Park Development plan will be amended to:
      • show clearly in signage the off-leash dog exercise areas,
      • include all place names for entrances (two have been omitted), and
      • include future planting sites for Trees for Babies.

    CARRIED

    The Chairman took the voting on resolution G separately:

    1. That the $300,000 shortfall in funding for implementation of the Churchill Park Development Recommendation Report be a first priority for any savings in the Art, Community and Recreation group budget.

    CARRIED

    Secretarial Note:

    Councillors Casey and Fryer requested their votes against resolution G be recorded.

  8. Top MAUNGAWHAU - MT EDEN MANAGEMENT PLAN IMPLEMENTATION

    Christopher Dempsey, Chairman of the Eden/Albert Community Board, was in attendance to speak to this item.

    1. That the Arts, Culture and Recreation Committee endorse the concept of a high quality café/interpretation centre, operating during daylight hours, with provisions for community use and opportunities for customised fit-out as an appropriate development vision for the tea kiosk on Maungawhau - Mt Eden.
    2. That officers initiate a broad expression of interest process in order to gauge the market's interest in a high quality café/interpretation centre on Maungawhau - Mt Eden.
    3. That the option of a user pays shuttle system to transport people to the summit of Maungawhau - Mt Eden be reconsidered once an operating café/interpretation centre is established in the tea kiosk.
    4. That officers engage with stakeholders to develop a plan for implementation of the Maungawhau - Mt Eden management plan.
    5. That full consultation and involvement occur with Ngati Whatua o Orakei and with the Maungawhau Advisory Group on the development of a café/interpretation centre and other aspects of the implementation of the Maungawhau/Mt Eden Management Plan.
    6. That the report of the Senior Open Space Planner, dated 13 August 2008, and these resolutions be forwarded to the Eden/Albert Community Board.

    CARRIED

  9. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    1. That orderly services be extended to the town centres of Mt Albert, Mt Roskill, Mt Eden and Balmoral, using the criteria of:
      • common levels of cleanliness outcomes across all town centres (noting different cleaning regimes will be required to achieve this),
      • the known cleaning demand of the area,
      • the presence of existing orderly services,
      • the suitability of any existing orderly services in maintaining service standards, and
      • the area has been identified for growth or intensification.
    2. That the report of the Manager, street amenity services, dated 17 July 2008, and the above resolutions be forwarded to all community boards for their information.

    CARRIED

  10. Top CBD STREETSCAPES AND OPEN SPACES UPGRADE PROGRAMME UPDATE

    That the report of the Programme Manager, CBD Streetscape Upgrades, dated 1 August 2008, be received.

    CARRIED

  11. Top ARTS PARTNERSHIPS PERFORMANCE REVIEWS 2007

    1. That the Arts, Culture and Recreation Committee notes that the Auckland Philharmonia Orchestra, the Auckland Theatre Company and the New Zealand Opera have successfully met all of their annual performance review requirements for 2007/2008.
    2. That the Arts, Culture and Recreation Committee approves total funding to the Auckland Philharmonia Orchestra for 2008/2009 of $500,000, comprised of a grant payment of $300,000 and $200,000 to be used to off-set against venue hire charges at THE EDGE®.
    3. That payment of a grant of $105,000 be made to Auckland Theatre Company for 2008/2009, which is year three of a three-year funding agreement.
    4. That the funding arrangement with New Zealand Opera be extended for a second year and payment of a grant of $75,000 for 2008/2009 be made.
    5. That the Chairperson, Arts Culture and Recreation Committee and the General Manager - Arts Community and Recreation be delegated to approve the orchestra hires and free concerts for 2008/2009 to a value of $60,000 for the free concerts and $20,000 for the hires, as amendments to the funding contract.

    CARRIED

  12. Top UPDATE ON PUBLIC ARTWORKS PROJECT

    1. That the Arts, Culture and Recreation Committee approve expenditure of $205,700 to lodge and manage a resource consent application toward the artwork Twister situated on the Halsey Street wharf extension with expenditure to be funded from the citywide artworks budget 2008/2009.
    2. That the Group Manager, Arts, Community and Recreation Services, approve the bailment agreement between council and the Newmarket Arts Trust for the artwork Sliver located on Carlton Corner, Newmarket.
    3. That the Arts, Culture and Recreation Committee approve expenditure of $6,000 toward building consent and project management costs toward the artwork Sliver, with expenditure to be funded from the citywide artworks budget 2008/2009.
    4. That the report of the Public art project manager, dated 25 July 2008, and the above resolutions be forwarded to the Hobson Community Board for their information.

    CARRIED

  13. Top DAVID LANGE MEMORIAL ARTWORK

    1. That the Arts, Culture and Recreation Committee approve the additional funding required of $62,148 (noting that $35,375 has been committed for professional fees) toward the David Lange Memorial artwork, with $49,213 to be funded from the citywide artworks fund and $12,935 to be funded from the 2008/2009 Otahuhu recreation precinct budget.
    2. That the Group Manager - Arts, Community and Recreation Services approve the bailment agreement between council and the David Lange Memorial Trust for the David Lange Memorial artwork located in Mason Avenue, Otahuhu.

    CARRIED

  14. Top ANNUAL EVENTS ROLL-OVER FUND

    That the Arts, Culture and Recreation Committee endorse the one-off roll-over of $35,000 from budget savings from the 2007/2008 event sponsorship budget be allocated to support 2008/2009 third-party, community-based events that currently fall outside the event sponsorship assessment criteria.

    CARRIED

  15. Top QUARTERLY REPORT - ARTS, COMMUNITY AND RECREATION DIVISION

    That the quarterly report for the Arts, Community and Recreation division for the period April to June 2008, be received.

    CARRIED

  16. Top OPEN SPACES DRAFT ASSET MANAGEMENT PLAN

    1. That the Arts, Culture and Recreation Committee receive the draft Open Spaces Asset Management Plan, noting that:
      • costs are higher than funding availability, and
      • there is a need to evaluate service levels.
    2. That officers report to the September 2008 meeting of the Arts, Culture and Recreation Committee with potential cost reduction options.

    CARRIED

  17. Top LEISURE FACILITIES ASSET MANAGEMENT PLAN

    1. That the Arts, Culture and Recreation Committee receive the draft Leisure Facilities Asset Management Plan, noting that:
      • costs are higher than funding availability, and
      • there is a need to evaluate service levels.
    2. That officers report to the September 2008 meeting of the Arts, Culture and Recreation Committee with potential cost reduction options.

    CARRIED

  18. Top RESOLUTION FROM THE EDEN/ALBERT COMMUNITY BOARD - PURCHASE OF 17 KELLY STREET, MT EDEN

    Christopher Dempsey, Chairman of the Eden/Albert Community Board, was in attendance to speak to this item.

    That the resolution from the Eden/Albert Community Board, dated 25 June 2008, and the Notice of Motion from Councillor Fryer, dated 16 June 2008, regarding the purchase of 17 Kelly Street, Mt Eden as public space, be received.

    Councillor Fryer moved the following amendment by way of addition:

    1. That officers report to the November 2008 meeting of the Arts, Culture and Recreation Committee on the costs and benefits of purchasing 17 Kelly Street, Mt Eden, for public space.

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 5 votes to 2.

    The Chairperson moved the substantive motion:

    1. That the resolution from the Eden/Albert Community Board, dated 25 June 2008, and the Notice of Motion from Councillor Fryer, dated 16 June 2008, regarding the purchase of 17 Kelly Street, Mt Eden as public space, be received.
    2. That the report of the Open Space Planner, dated 1 March 2005, be released onto the open agenda.

    CARRIED

    Secretarial Note:

    Councillors Casey and Fryer requested their votes against the motion be recorded.

  19. Top CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND

    1. That the Arts, Culture and Recreation Committee approve in terms of Section 24 of the Reserves Act 1977 the change of classification of the reserve status over part of Te Huruhi Reserve (described as Part Lot 2 DP 45886 (part CFR NA 1588/52) comprising approximately 5000m²), from recreation reserve to local purpose (marae) reserve, for the purposes specified in Section 23 of the Act, subject to the completion of the public advertising of the change of classification, and the resolution or disallowance of any objections.
    2. That the Arts, Culture and Recreation Committee endorse officers proceeding with public notification of the change of classification of the reserve status over part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve.
    3. That the Arts, Culture and Recreation Committee appoint three councillors to hear objections and submissions, and that the appointed councillors report to the Committee with recommendations in due course.
    4. That the report of the Team leader, open space planning, dated 14 July 2008, and the above resolutions be forwarded to the Waiheke Community Board for their information.

    CARRIED

  20. Top REPORT AND RESOLUTIONS FROM THE MT ROSKILL COMMUNITY BOARD - UPLIFTING OF RESERVE STATUS AND TRANSFER OF LAND - PART OF KEITH HAY PARK RECREATION RESERVE

    1. That the report of the Property Officer, dated 1 April 2008, and the resolutions of the Mt Roskill Community Board, dated 20 May 2008, be received.
    2. That the revocation of the reserves status under Section 24 of the Reserves Act 1977 of Allotment 84, Section 13, Suburbs of Auckland, to allow the transfer of the land to the Akarana Golf Club, be completed.

    CARRIED

    Secretarial Note:

    Councillor Lister declared a conflict of interest and did not speak nor vote on this item.

  21. Top GRANT OF A NEW LICENSE, WAIATA ARTISTS TRUST, OWAIRAKA COMMUNITY GARDENS, 56-60 OWAIRAKA AVENUE, OWAIRAKA

    That the Arts, Culture and Recreation Committee approve the granting of a new license to the Waiata Artists Trust, 56-60 Owairaka Avenue, Owairaka, on the following terms and conditions:

    • Term - five years commencing 1 July 2008;
    • Rights of renewal - Nil;
    • Rent - $500.00 plus GST per annum;
    • Insurance - All insurance including public liability;
    • That the license include a clause requiring the Trust to provide a health and safety plan for the site within three months of occupation of the site;
    • That the license also include a clause preventing the licensee from erecting any fence or building on the premises, and;
    • That all other terms and conditions per council's Community and Recreation Lease Policy and Community Garden Policy are met.

    CARRIED

  22. Top GRANT OF OLD/NEW LEASE, GREAT BARRIER ISLAND GOLF CLUB INC.

    That the Arts, Culture and Recreation Committee approve the granting of a new lease to the Great Barrier Island Golf Club Inc. at Whangaparapara Road, Great Barrier Island, on the following terms and conditions:

    • Term - five years commencing 1 September 2007;
    • Rights of renewal - two rights of renewal each of five years;
    • Rent - $500.00 plus GST per annum;
    • All other terms and conditions per council's Community and Recreation Lease Policy.

    CARRIED

  23. Top DELEGATED DECISIONS

    That the Delegated Decisions report of the Democracy Advisor, dated 6 August 2008, be received.

  24. Top URGENT DECISION - AOTEA SQUARE REDEVELOPMENT PROJECT - DRAFT CONCEPT DESIGN APPROVAL

    That the urgent decision of the Arts, Culture and Recreation Committee, dated 20 June 2008, and the memorandum from the Democracy Advisor, dated 20 June 2008, regarding the draft concept design approval for the Aotea Square redevelopment project, be received.

    CARRIED

  25. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Supplier Recommendation Report for the Aotea Square Redevelopment Main Building Contract Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, this report contains financial and commercial information relating to various contractors / tenderers, and contains sensitive information which could prejudice or disadvantage council in commercial negotiations or activities.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Q Theatre Project Update Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report contains information that may affect the ability of Q Theatre to secure funding.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3 Open Space Opportunities - Three Kings Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4 Acquisition of Land for Open Space - Avondale Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5 Acquisition of Land for Open Space - Onehunga Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(h)

    To enable the council to carry out, without prejudice or disadvantage, commercial activities.

    Section 7(2)(b)(ii)

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C6 Report and Resolutions from the Great Barrier Community Board - Medlands Historic Reserve Burial Issues Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased persons.

    In particular, Great Barrier Island is a small community and there are sensitivity issues relating to private individuals and families.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C7 Establishment of the Vector Arena Events Fund Committee Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased persons.

    In particular, report contains information regarding individuals, which if released to the public could impact on the individual concerned.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

  26. Top ESTABLISHMENT OF THE VECTOR ARENA EVENTS FUND COMMITTEE

    The report and resolutions for this item were released into the open section of the minutes, as per item C7, resolution B.

    1. That, in addition to Councillor Millar, council endorses the following three external nominees as representatives of the Vector Arena Events Fund Committee:
      • Guy Ngata, Chief Executive Officer, Vector Arena;
      • Grant Hawke, Ngati Whatua o Orakei; and
      • Richard Lindroos, Director, Long Run Events.
    2. That the report of the Manager, Event Attraction and Development, dated 13 August 2008, and the above resolutions be released into the open section of the agenda.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1:02pm.