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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE

HELD ON WEDNESDAY, 8 OCTOBER 2008 AT 9:30 AM

PRESENT: Councillors Greg Moyle, E.D. Chairperson
    Toni Millar, JP Deputy Chairperson [until 10:17am item 6; from 10:22am item 6]
    Ken Baguley  
    Dr Cathy Casey  
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT: Councillor Aaron Bhatnagar [from 9:42am item 5; until 10:05am item 6]
    Leila Boyle  
    Graeme Easte [from 9:35am item 5]
    Richard Northey  
    Denise Roche [from 9:57am item 5]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 10 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top REPORTS REQUESTED/PENDING

    That the Reports Requested/Pending report of the Democracy Advisor, dated October 2008, be amended as follows:

    Row

    		Target Date Report Title Reason for Changing Target Date
    1 From Oct 08 now Nov 08 Public Art Advisory Panel Investigations taking longer than anticipated.
    3 From Oct 08 now delete Okahu Bay Landing Will be reporting directly to LTCCP.
    4 From Oct 08 now Apr 09 Eden Park Precinct The extent of streetscape work in the Eden Park precinct will not be known until the overall Rugby World Cup streetscapes review is undertaken in early 2009.
    6 From Oct 08 now delete Judges Bay Will be reporting directly to LTCCP.
    13 From TBA now delete Pah Homestead Will be reporting directly to LTCCP.
    14 From TBA now Nov 08 Detailed Design of Aotea Square Redevelopment Target date provided.
    15 From TBA now delete Aotea Square Redevelopment - Concept Papers Will be reporting directly to LTCCP.
    16 From TBA now Nov 08 Auckland Regional Amenities Funding Act 2008 Target date provided.

     

    Councillor Fryer moved the following amendment:

    Row

    		Target Date Report Title Reason for Changing Target Date
    4 From Oct 08 now Dec 08 Eden Park Precinct progress report The extent of streetscape work in the Eden Park precinct will not be known until the overall Rugby World Cup streetscapes review is undertaken in early 2009.
    12 From TBA 08 to Nov 08 Mt Albert Aquatics Centre Status Report Needed prior to November 18 LTCCP Direction Setting to make full and informed decisions.

     

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar


    Councillor Greg Moyle abstained from voting.

    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 4 votes to 2, with 1 abstention.

    Councillor Moyle neither took part nor voted on this amendment.

    The Chairman put the following substantive motion:

    That the Reports Requested/Pending report of the Democracy Advisor, dated October 2008, be amended as follows:

    Row

    		Target Date Report Title Reason for Changing Target Date
    1  From Oct 08 now Nov 08 Public Art Advisory Panel Investigations taking longer than anticipated.
    3 From Oct 08 now delete Okahu Bay Landing Will be reporting directly to LTCCP.
    4 From Oct 08 now Apr 09 Eden Park Precinct The extent of streetscape work in the Eden Park precinct will not be known until the overall Rugby World Cup streetscapes review is undertaken in early 2009.
    6 From Oct 08 now delete Judges Bay Will be reporting directly to LTCCP.
    13 From TBA now delete Pah Homestead Will be reporting directly to LTCCP.
    14 From TBA now Nov 08 Detailed Design of Aotea Square Redevelopment Target date provided.
    15 From TBA now delete Aotea Square Redevelopment - Concept Papers Will be reporting directly to LTCCP.
    16 From TBA now Nov 08 Auckland Regional Amenities Funding Act 2008 Target date provided.
    17 New report Eden Park Precinct progress report Providing a progress report on the Eden Park Precinct prior to full report in April 2009

    CARRIED

  6. Top RUGBY WORLD CUP 2011 - OPERATIONAL PROGRAMME AND FUNDING

    That it be a recommendation to Council:

    1. That Council notes the economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland.
    2. That Council endorse that the $33.8 million operational programme for Rugby World Cup 2011 be included in the 2009-2019 Long Term Council Community Plan (LTCCP).
    3. That Council endorse the $33.8 million operational programme for Rugby World Cup 2011 be funded through:
      1. $9.7 million reallocation within current budgeted baseline budgets,
      2. $4.0 million from external sources,
      3. $11.0 million from the redirection of the 2007/2008 operating surplus,
      4. with the balance of $9.1 million to be considered via a 2011/2012 dedicated Rugby World Cub 2011 targeted rate.
    4. That Council notes that funding for the $9.1 million balance be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Long Term Council Community Plan (LTCCP) Direction Setting Meeting.

    Councillor Casey moved the following amendment:

    1. That Council endorse that the $23.8 million non-discretionary operational programme for Rugby World Cup 2011 be included in the 2009-2019 Long Term Council Community Plan (LTCCP).

    A division was called for, voting on which was as follows:

    For the Amendment: Against the Amendment:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The amendment was declared LOST by 5 votes to 2.

    Councillor Fryer moved the following amendment:

    1. That the operational programme for Rugby World Cup 2011 be funded through:
      1. $9.7 million reallocation within current budgeted baseline budgets
      2. $4.0 million from external sources
      3. $7.0 million from the general rate
      4. with the balance of $13.1 million to be considered via a 2011/2012 dedicated Rugby World Cub 2011 targeted rate.
    2. That Council notes that funding for the $13.1 million balance be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Long Term Council Community Plan (LTCCP) Direction Setting Meeting.

    LOST

    The Chairman put the following substantive motion:

    That it be a recommendation to Council:

    1. That Council notes the economic, social and strategic benefits the Rugby World Cup 2011 will deliver to Auckland.
    2. That Council endorse that the $33.8 million operational programme for Rugby World Cup 2011 be included in the 2009-2019 Long Term Council Community Plan (LTCCP).
    3. That Council endorse the $33.8 million operational programme for Rugby World Cup 2011 be funded through:
      1. $9.7 million reallocation within current budgeted baseline budgets,
      2. $4.0 million from external sources,
      3. $11.0 million from the redirection of the 2007/2008 operating surplus,
      4. iv. with the balance of $9.1 million to be considered via a 2011/2012 dedicated Rugby World Cub 2011 targeted rate.
    4. That Council notes that funding for the $9.1 million balance be dealt with via a 2011/2012 dedicated Rugby World Cup 2011 targeted rate that aligns investment with the beneficiaries of the tournament, and that the proposed model for this targeted rate be reported to the November 2008 Long Term Council Community Plan (LTCCP) Direction Setting Meeting.

    CARRIED

    Councillors Casey and Fryer requested their votes against the motion be recorded.

  7. Top GATE OPTION TO CLOSE SUMMIT OF ONE TREE HILL AT NIGHT

    1. That the Arts, Culture and Recreation Committee approves closing the summit road of One Tree Hill between 11.00pm and 7.00am to vehicular access, in order to stop the increasing level of anti-social behaviour at the summit, by installing two gates and an electronic opening device at the Sorrento junction.
    2. That the Arts, Culture and Recreation Committee notes that when required for special events, the One Tree Hill summit road opening time can be extended and publicly notified.
    3. That the Arts, Culture and Recreation Committee notes that the level of security patrolling of Maungakiekie / One Tree Hill Domain will continue at the current level.
    4. That the Arts, Culture and Recreation Committee approves the reallocation of $30,000 from projected savings in the Keith Hay Park recreation precinct project, for the installation of the two gates at the Sorrento junction at One Tree Hill Domain.

    Councillor Casey moved the following amendment:

    1. That officers report on improving pedestrian access to the summit to the February 2009 committee meeting.

    LOST

    The Chairman put the following substantive motion:

    1. That the Arts, Culture and Recreation Committee approves closing the summit road of One Tree Hill between 11.00pm and 7.00am to vehicular access, in order to stop the increasing level of anti-social behaviour at the summit, by installing two gates and an electronic opening device at the Sorrento junction.
    2. That the Arts, Culture and Recreation Committee notes that when required for special events, the One Tree Hill summit road opening time can be extended and publicly notified.
    3. That the Arts, Culture and Recreation Committee notes that the level of security patrolling of Maungakiekie / One Tree Hill Domain will continue at the current level.
    4. That the Arts, Culture and Recreation Committee approves the reallocation of $30,000 from projected savings in the Keith Hay Park recreation precinct project, for the installation of the two gates at the Sorrento junction at One Tree Hill Domain.

    CARRIED

  8. Top EFFECTIVENESS OF EDUCATION AND ENFORCEMENT ACTIVITY ON IMPROVING COMMERCIAL CENTRE CLEANLINESS AND APPEARANCE

    1. That Council supports installation of 14 public-place recycling bins in Queen Street, noting that the Ministry for the Environment have committed 50% funding for this initiative.
    2. That Council increases the effectiveness of litter enforcement practises by empowering parking wardens to serve litter infringement notices under S5 and S14 of the Litter Act 1979, noting officers will establish an implementation plan for this change and commence this service if it can be shown to be cost neutral.
    3. That council continues to work in partnership with main street/business associations and key stakeholders to raise public awareness, reduce litter and increase recycling.

    Councillor Fryer to move the following amendment:

    1. That officers report to the November 2008 meeting of the City Development Committee on options for the collection and/or disposal of recyclable cardboard from businesses.

    CARRIED

    The Chairman put the following substantive motion:

    That it be a recommendation to the City Development Committee:

    1. That Council installs 14 public-place recycling bins in Queen Street, noting that the Ministry for the Environment have committed 50% funding for this initiative.
    2. That Council increases the effectiveness of litter enforcement practises by considering empowering parking wardens to serve litter infringement notices under S5 and S14 of the Litter Act 1979, noting officers will establish an implementation plan for this change and commence this service if it can be shown to be cost neutral and practicable.
    3. That council continues to work in partnership with main street/business associations and key stakeholders to raise public awareness, reduce litter and increase recycling.
    4. That officers report to the November 2008 meeting of the City Development Committee on options for the collection and/or disposal of recyclable cardboard from businesses.

    CARRIED

  9. Top SANDRINGHAM ROAD TRANSPORT CORRIDOR PROPOSALS - PREFERRED PACKAGE FOR COMMUNITY ENGAGEMENT

    That the report of the Roads manager, Transport Strategy and the Senior project manager, Transport infrastructure delivery, dated 24 September 2008, be received, and the Transport Committee resolutions dated 2 October 2008, be noted.

    Councillor Casey moved the following amendment:

    1. That Arts, Culture and Recreation Committee advise the Transport Committee and officers that any alterations to Sandringham Road ensure no demolition of all of part of any villas or bungalows on Walters and Sandringham Roads.

    LOST

    Councillor Fryer moved the following amendment:

    1. That Arts, Culture and Recreation Committee advise the Transport Committee and officers that closing Sandringham Road to all traffic apart from buses and bicycles be the preferred traffic management solution for all major Eden Park events, at a saving of $18 million to Council.

    LOST

    Councillor Baguley neither took part nor voted on amendment C.

    The Chairman put the following substantive motion:

    That the report of the Roads manager, Transport Strategy and the Senior project manager, Transport infrastructure delivery, dated 24 September 2008, be received, and the Transport Committee resolutions dated 2 October 2008, be noted.

    CARRIED

    Councillors Casey and Fryer requested their votes against the motion be recorded.

  10. Top AVONDALE COMMUNITY BOARD NOTICE OF MOTION - AVONDALE POOL TO BE RETAINED IN LTCCP

    That the Notice of Motion from Avondale Community Board member Catherine Farmer, dated 15 September 2008, be received, and the resolutions from the Avondale Community Board dated 23 September 2008 be received, noting this project will be considered alongside other capital projects at the LTCCP Direction Setting meeting in November 2008.

    Councillor Fryer to move the following amendment:

    1. That the Notice of Motion from Avondale Community Board member Catherine Farmer, dated 15 September 2008, be received, and the resolutions from the Avondale Community Board dated 23 September 2008 be received, and endorsed.
    2. That the Arts, Culture and Recreation Committee recommend to the 18 November LTCCP Direction Setting meeting that the Avondale Pool project be included in the recommended capital projects list.

    LOST

    The Chairman put the following substantive motion:

    That the Notice of Motion from Avondale Community Board member Catherine Farmer, dated 15 September 2008, be received, and the resolutions from the Avondale Community Board dated 23 September 2008 be received, noting this project will be considered alongside other capital projects at the LTCCP Direction Setting meeting in November 2008.

    CARRIED

    Councillors Casey and Fryer requested their votes against the motion be recorded.

  11. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. 

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Urgent Decision - Deed of Variation to Development Agreement between Council and QPAM Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, the report concerns business between two commercial companies, and is confidential at their request.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11:58 am.