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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 11 FEBRUARY 2009 AT 9:33 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING, 1 GREYS AVENUE, AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley  
    Dr Cathy Casey  
    Bill Christian, JP  
    Glenda Fryer [Until 12.50pm, part item 16]
  Deputy Mayor David Hay, JP [From 12.10pm, item 13]
[Until 1.30pm, part item C1]
ALSO PRESENT: Councillors Leila Boyle  
    Graeme Easte [From 12.20pm, part item 14]
    Richard Northey, ONZM  

  1. Top APOLOGIES

    That apologies from Councillor Lister for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 3 December 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    The following item was introduced by R Dacy, Group manager, City Events:

    3.1 FUNDING RE-ALLOCATION FOR PASIFIKA FESTIVAL 2009

    That the committee consider the late report entitled Funding Re-allocation for Pasifika Festival 2009 by Eric Ngan, Manager festival and community events, dated 11 February 2009 as an extraordinary item at agenda item 16 and C2 for the following reasons:

    1. the information was not supplied with the agenda papers was due to the issue being unknown at the time
    2. The decision cannot be delayed due to the staging of the activity (event) falling prior to the next Committee meeting.

    The above matter will be considered at item 16 and C2 on the agenda.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. TE ARAROA, THE LONG PATHWAY - GEOFF CHAPPLE AND NORM SHARP

    [ATTACHMENT 4.1A]

    1. That Mr Geoff Chapple, Chief Executive - Te Araroa Trust, and Norm Sharp, Auckland Trust member, be thanked for their presentation to the committee and congratulated on his work forming Te Araroa, the long pathway.
    2. That officers be requested to review Coast to Coast signage, and incorporate the Te Araroa logo as part of the renewal programme by the date of the national opening (which is currently December 2010), noting that any external funding will enable the programme to be brought forward, and that a link be included to the Te Araroa website on the Coast to Coast page on Auckland City's website.
    3. That the role of the Te Araroa walkway be included in any future Auckland City Coast to Coast brochures.

    CARRIED

    4.2. TRISTAR GYMNASTICS - GRANT PRICE AND SHAUN SHEPHERDSON

    That Mr Grant Price, President of TriStar Gymnastics, and Sean Shepperson, representing TriStar Gymnastics, be thanked for their presentation to the committee.

    CARRIED

    4.3. AUCKLAND REGIONAL PHYSICAL ACTIVITY & SPORT STRATEGY (ARPASS) - DANNY O'DONNELL

    [ATTACHMENT 4.3]

    Danny O'Donnell, Strategic Director of ARPASS (Auckland Regional Physical Activity & Sport Strategy), was in attendance to speak to the committee regarding the ARPASS Strategy report, item 13 on this agenda.

    That Mr Danny O'Donnell, Strategic Director of ARPASS (Auckland Regional Physical Activity & Sport Strategy), be thanked for his presentation to the committee.

    CARRIED

  5. Top REPORTS REQUESTED / PENDING

    That the report of the Democracy advisor, dated 3 February 2009, be amended as follows:

    Row

    		Target Date Report Title Reason for Changing Target Date
    1 From Feb-09 now Apr-09 Mt Albert Aquatics Centre Status report Report deferred to April 2009 as no updates are available to be reported at this time.

    CARRIED

  6. Top MUSEUM OF TRANSPORT AND TECHNOLOGY - 2008 ANNUAL REPORT AND COMPLIANCE WITH LOAN CONDITIONS

    [ATTACHMENT 6A]

    1. That the Museum of Transport and Technology 2008 Annual Report be received, that Jeremy Hubbard, Director, be thanked for his attendance, and that the Chairperson of the Arts, Culture and Recreation Committee write to both the Chairperson and Director of the Museum of Transport and Technology, congratulating them on the successes achieved for the year ended 30 June 2008.
    2. That the Arts, Culture and Recreation Committee note that the Museum of Transport and Technology has, and continues to comply with the conditions contained in the loan agreement between Museum of Transport and Technology and Auckland City Council.

    CARRIED

  7. Top MUSEUM OF TRANSPORT AND TECHNOLOGY - 2009/2010 DRAFT ANNUAL PLAN

    [ATTACHMENT 7A]

    1. That the Arts, Culture and Recreation Committee note the increased amount of levy requested by the Museum of Transport and Technology in the 2009/2010 Draft Annual Plan, made up of:
      1. increased remuneration costs ($295,000),
      2. improved signage and exhibitions ($470,000),
      3. improving the daily experience and education of customers ($115,000),
      4. an increase of $90,000 for capital development,
      5. increased depreciation charges ($120,000), and
      6. increased site maintenance of $100,000,
      and the committee further notes that this is within the budgets in the council's draft Long Term Council Community Plan (LTCCP).
    2. That the Arts, Culture and Recreation Committee endorse the 2009/2010 Museum of Transport and Technology Draft Annual Plan.
    3. That the above resolutions be forwarded to the Museum of Transport and Technology.

    CARRIED

  8. Top MUSEUM OF TRANSPORT AND TECHNOLOGY - AVIATION DISPLAY HALL - REQUEST FOR COUNCIL SUPPORT

    1. The Arts, Culture and Recreation Committee commend the Museum of Transport and Technology on its decisions to produce an overall development plan for the museum, including the proposal to provide suitable shelter for a number of significantly historic aircraft through the proposed Aviation Display Hall project.
    2. That the Arts, Culture and Recreation Committee advise the Museum of Transport and Technology that in this instance, the Council is unable to write to the Ministry of Culture and Heritage in support of its application to the Regional Museum Policy fund, confirming that part of the annual levy charged under the Museum of Transport and Technology Act 2000 can be directed to the Aviation Display Hall project, as this is ultra vires for Council.
    3. That the Museum of Transport and Technology be encouraged to present a comprehensive business plan on the Aviation Display Hall project to the Territorial Local Authority Electoral College to achieve agreement with the college about whether the levy can be used for this project, and in order for the Electoral College to have a more detailed understanding of the consequential impacts of this project.
    4. That the Arts, Culture and Recreation Committee Chairperson write to the Chairpersons of both the Territorial Local Authority Electoral College and Auckland Regional Amenities Funding Board recommending that the two organisations undertake a strategic review of the major capital works projects that are being proposed by the organisations over which they have jurisdiction, in order that a priority can be established for the support of the projects by the two boards and the councils of the region.

    CARRIED

  9. Top NEW ZEALAND NATIONAL MARITIME MUSEUM - 2008 ANNUAL REPORT AND COMPLIANCE WITH LOAN CONDITIONS

    [ATTACHMENT 9A]

    1. That the New Zealand National Maritime Museum representatives, Alastair Aitken, Chairperson, Paul Evans, Chief Executive Officer, and David Winstone, Trustee, be thanked for their attendance and for their reports.
    2. That the Arts, Culture and Recreation Committee note that New Zealand National Maritime Museum have fulfilled the requirements in the annual operational funding agreement for the year ended 30 June 2008, and the terms of the loan agreement between the New Zealand National Maritime Museum and Auckland City Council, and as such no areas of concern have been identified.
    3. That the Arts, Culture and Recreation Committee extend its congratulations to the Board and management of the New Zealand National Maritime Museum for another successful year despite the many challenges they have faced.

    CARRIED

  10. Top NEW ZEALAND NATIONAL MARITIME MUSEUM - VOYAGER PROJECT - REQUEST FOR COUNCIL SUPPORT

    The Chairperson moved:

    1. That the New Zealand National Maritime Museum be congratulated on taking the initiative to examine the long term future of the museum and for identifying ways of improving the visitor experience to the facility.
    2. That the Arts, Culture and Recreation Committee note that the proposed project comprising the redevelopment of the southern end and entrance to the New Zealand National Maritime Museum complex is still in its formative stage and as such the museum is invited to keep the committee informed of future developments, especially in council's capacity as landlord and mortgagee.
    3. That the Arts, Culture and Recreation Committee note that the museum will be submitting a Facility Partnership funding application by 28 February 2009, and that the committee will be given a further opportunity to examine the proposal in depth at its workshop in April 2009.
    4. That the New Zealand National Maritime Museum be advised that until the museum has undertaken further fundraising for the Voyager project, it is too early for the committee to be considering a community loan request for the proposed project, and only when the project has exhausted other funding sources should an application be lodged.
    5. That officers be requested to report back to the Arts, Culture and Recreation Committee with details regarding how the proposed Te Wero development may impact on the proposed New Zealand National Maritime Museum project, including the future need for the area currently occupied by the ASB 2000 building.
    6. That, as the Auckland Regional Amenities Funding Act requires all seven councils in the Auckland region to pay levies towards the operational costs of the museum from 1 July 2009, it is appropriate that the Voyager proposal be considered by the Auckland Regional Amenities Funding Board, (and its deliberations on the matter reported back to the Arts, Culture and Recreation Committee), so that the Funding Board can consider the possible impact on levy requirements for future years.

    Councillor Casey moved the following amendment by way of addition:

    1. That the Arts, Culture and Recreation Committee support in principle the New Zealand National Maritime Museum Voyager Project proposal, noting that at a future time entrance to the Museum will be at no cost.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr Toni Millar

    Cr Greg Moyle

    His Worship the Mayor, Deputy Mayor David Hay and Cr Lister were absent.

    The motion was declared LOST by 4 votes to 2.

    The Chairperson put the substantive motion:

    1. That the New Zealand National Maritime Museum be congratulated on taking the initiative to examine the long term future of the museum and for identifying ways of improving the visitor experience to the facility.
    2. That the Arts, Culture and Recreation Committee note that the proposed project comprising the redevelopment of the southern end and entrance to the New Zealand National Maritime Museum complex is still in its formative stage and as such the museum is invited to keep the committee informed of future developments, especially in council's capacity as landlord and mortgagee.
    3. That the Arts, Culture and Recreation Committee note that the museum will be submitting a Facility Partnership funding application by 28 February 2009, and that the committee will be given a further opportunity to examine the proposal in depth at its workshop in April 2009.
    4. That the New Zealand National Maritime Museum be advised that until the museum has undertaken further fundraising for the Voyager project, it is too early for the committee to be considering a community loan request for the proposed project, and only when the project has exhausted other funding sources should an application be lodged.
    5. That officers be requested to report back to the Arts, Culture and Recreation Committee with details regarding how the proposed Te Wero development may impact on the proposed New Zealand National Maritime Museum project, including the future need for the area currently occupied by the ASB 2000 building.
    6. That, as the Auckland Regional Amenities Funding Act requires all seven councils in the Auckland region to pay levies towards the operational costs of the museum from 1 July 2009, it is appropriate that the Voyager proposal be considered by the Auckland Regional Amenities Funding Board, (and its deliberations on the matter reported back to the Arts, Culture and Recreation Committee), so that the Funding Board can consider the possible impact on levy requirements for future years.

    CARRIED

  11. Top AUCKLAND WAR MEMORIAL MUSEUM - 2008 ANNUAL REPORT AND COMPLIANCE WITH LOAN CONDITIONS

    [ATTACHMENT 11A]

    1. That the Auckland War Memorial Museum 2008 Annual Report be received, that David Hill, Chairperson, Antoine Coffin, Head of Maori Partnership and Development, and Les Flemming, Head of Internal Services, be thanked for their attendance, and that the Chairperson of the Arts, Culture and Recreation write to both the Chairperson and Director of the Auckland War Memorial Museum congratulating them on the successes achieved for the year ended 30 June 2008, including:
      1. the relocation of many items for storage back to the museums new facilities,
      2. the organisational restructuring,
      3. the successful exhibitions, such as Darwin and Egypt Beyond the Tomb,
      4. the first commemorative service for Passchendaele.
    2. That the Arts, Culture and Recreation Committee note that there are no areas of concern relating to the 2007/2008 Annual Report of the Auckland War Memorial Museum.
    3. That the Arts, Culture and Recreation Committee note that the Auckland War Memorial Museum has, and continues to comply with the conditions contained in the loan agreement between Auckland War Memorial Museum and Auckland City Council.

    CARRIED

    Secretarial note:  Councillors Casey and Fryer wish their vote against A (ii) be noted.

  12. Top AUCKLAND WAR MEMORIAL MUSEUM - 2009/2010 DRAFT ANNUAL PLAN

    [ATTACHMENT 12A]

    1. That the Arts, Culture and Recreation Committee note the 2009/2010 Auckland War Memorial Museum Draft Annual Plan.
    2. That the Arts, Culture and Recreation Committee endorse the 2009/2010 Auckland War Memorial Museum Draft Annual Plan.
    3. That the above resolutions be forwarded to the Auckland War Memorial Museum Board.

    CARRIED

  13. Top ARPASS - GREATER AUCKLAND REGIONAL SPORT FACILITIES STRATEGY 2009 TO 2029 UPDATE

    1. That the Arts, Culture and Recreation Committee note the findings from phases one and two of the ARPASS Greater Auckland Regional Sport Facilities Strategy, in particular noting the Auckland region has a significant supply of major sport competition and event facilities but that there is limited coordination and planning of these facilities, therefore a new authority with responsibility for regional sports facility governance is required, and that there are facility gaps if a Commonwealth Games bid is made, including no world class stadium for athletics and the opening and closing ceremonies, no athletes village and no appropriate venues for aquatic sports, hockey, lawn bowls, squash, weightlifting and netball.
    2. That Arts, Culture and Recreation Committee provide the following feedback on the draft ARPASS Greater Auckland Regional Sport Facilities Strategy:
      1. that recommendations on any facility development should be driven by carefully researched and identified demand, and not by sports code expectations or perceived demand;
      2. that it is critical to provide prioritised recommendations regarding facility development;
      3. that recommendations regarding the governance and funding of regional sports facilities should be held off until the Royal Commission on Auckland Governance findings can be used to inform the recommendations;
      4. that as part of the governance recommendations, the responsibility for the implementation of the regional sport facilities strategy is clearly outlined;
      5. that the role of the Auckland Netball Centre be recognised as part of the regional make up of netball facilities;
      6. that a Commonwealth Games capability assessment should only be considered should the government confirm a formal bid.
    3. That the Arts, Culture and Recreation Committee note the next phase (four) of the ARPASS Greater Auckland Regional Sport Facilities Strategy, will detail key improvements by priority regional facility for each sport, including estimated cost implications for major projects and recommendations on the governance and funding of the proposed facilities strategy.

    CARRIED

  14. Top TEN-YEAR PLAN PERFORMANCE MEASURES

    1. That the Arts, Culture and Recreation Committee approve the following performance measures, for inclusion in the Ten-year plan 2009-2019:

    Arts and culture:

    1. Number of visitors to museums,
    2. Number of performances provided by arts organisations who receive arts grants,
    3. Number of attendees at performances provided by arts organisations who received arts grants,
    4. Number of event days provided at The EdgeŽ,
    5. Number of attendees at events provided at The EdgeŽ.
    6. Number of participants attending public programmes at The EdgeŽ.

    Events:

    1. Number of attendees at events provided at the Vector Arena,
    2. Estimated number of attendees at events:
      • delivered by council,
      • sponsored by council,
    3. Percentage of attendees satisfied with events:
      • delivered by council,
      • sponsored by council,
    4. Number of major one-off international events attracted or facilitated,
    5. Percentage of time marine events centre space is in use,
    6. Estimated number of people attending local community events,
    7. Number of large iconic events,
    8. Percentage of people who believe there is a diverse range of events in Auckland city.

    Recreation:

    1. Number of swimming pool users,
    2. Number of recreation centre users,
    3. Percentage user satisfaction with swimming pools,
    4. Percentage user satisfaction with recreation centres.

    Street environment & town centres:

    1. Percentage of residents satisfied with the cleanliness of their local town centre,
    2. Percentage of residents satisfied with quality and maintenance of the street environment.

    Parks:

    1. Percentage of residents who have used parks in the last 12 months,
    2. Percentage of residents satisfied with the quality and maintenance of parks,
    3. Number of participants using sportsfields for organised sport.
    4. Percentage of residences within 800m of a grade 3 or better park.
    1. That the cost per head for Auckland City is also measured where numbers of attendees are collected.
    2. That the Arts, Culture and Recreation Committee note that the performance measures with targets will be incorporated in the draft Ten-year plan document presented to the March 2009 Combined Committee meeting.

    CARRIED

    Secretarial note: Councillor Christian wished for his vote against the motion be noted.

  15. Top WAIHEKE ARTWORKS STRATEGIC PLAN

    1. That the Arts, Culture and Recreation Committee adopt the Waiheke Artworks strategic plan, which recognises Waiheke Artworks as an arts and cultural centre that serves the local community and reflects Waiheke Island's unique identity, by providing a place for the exchange of ideas and community participation in a range of activities.
    2. That the Arts, Culture and Recreation Committee notes the main points of the Waiheke Artworks strategic plan are to:
      1. recognise Waiheke Artworks as an arts and cultural centre with a community arts focus,
      2. provide opportunities for local participation in arts and cultural activities,
      3. encourage visitors through its arts and cultural activities,
      4. maximise opportunities for integrated facilities and activities with the planned new library.
    3. That the report of the Senior Project Planner, Art Community and Recreation Policy, dated 12 January 2009, and the above resolutions be forwarded to the Community Services Committee and the Waiheke Community Board, for their information.

    CARRIED

  16. Top FUNDING RE-ALLOCATION FOR PASIFIKA FESTIVAL

    [ATTACHMENT 16]

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee note the importance of the Pasifika Festival as the largest Pacific themed festival in the world, and the value this event holds to the Pacific community and wider Auckland population.
    2. That the Arts, Culture and Recreation Committee note the shortfall of $355,000 in the Pasifika Festival budget due to increasing costs and decreasing sponsorship by private and public sector agencies as a result of the economic downturn.
    3. That the Arts, Culture and Recreation Committee approve that to manage the shortfall in funding for the Pasifika Festival that:
      1. the opening concert for Pasifika Festival on the Friday night be cancelled and resources concentrated on delivering a high quality festival programme for the traditional Saturday, thus reducing the event budget by $130,000,
      2. a total of $225,000 be redirected from other activity areas from the City Events budget, acknowledging that this will result in;
        1. the cancellation of That Thing in the Park Youth Event,
        2. a decrease in marketing, operational support and research for other remaining events in the financial year,
        3. the cancellation of any further feasibility assessments on new events,
        4. removal of staff training and development and delayed recruitment (where possible) until financial year end within the City Events Group.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee approve that to manage the shortfall in funding for the Pasifika Festival that:
      1. the opening concert for Pasifika Festival on the Friday night be cancelled and resources concentrated on delivering a high quality festival programme for the traditional Saturday, thus reducing the event budget by $130,000,
      2. a total of $225,000 be redirected from other activity areas from the City Events budget, acknowledging that this will result in;
        1. retaining of That Thing in the Park Youth Event, and make a further saving of $22,000 from the major events Rugby World Cup 2011 budget.
        2. decrease in marketing, operational support and research for other remaining events in the financial year,
        3. the cancellation of any further feasibility assessments on new events,
        4. removal of staff training and development and delayed recruitment (where possible) until financial year end within the City Events Group.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr Toni Millar

    Cr Greg Moyle

    Deputy Mayor David Hay

    Cr John Lister and His Worship the Mayor were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee note the importance of the Pasifika Festival as the largest Pacific themed festival in the world, and the value this event holds to the Pacific community and wider Auckland population.
    2. That the Arts, Culture and Recreation Committee note the shortfall of $355,000 in the Pasifika Festival budget due to increasing costs and decreasing sponsorship by private and public sector agencies as a result of the economic downturn.
    3. That the Arts, Culture and Recreation Committee approve that to manage the shortfall in funding for the Pasifika Festival that:
      1. the opening concert for Pasifika Festival on the Friday night be cancelled and resources concentrated on delivering a high quality festival programme for the traditional Saturday, thus reducing the event budget by $130,000,
      2. a total of $225,000 be redirected from other activity areas from the City Events budget, acknowledging that this will result in;
        1. the cancellation of That Thing in the Park Youth Event,
        2. a decrease in marketing, operational support and research for other remaining events in the financial year,
        3. the cancellation of any further feasibility assessments on new events,
        4. removal of staff training and development and delayed recruitment (where possible) until financial year end within the City Events Group.

    CARRIED

    Secretarial note:

    That an update on Pasifika Festival and the future sustainability will be included in the Arts, Culture and Recreation quarterly report to the Arts, Culture and Recreation Committee.

  17. Top RESOLUTIONS FROM THE WESTERN BAYS COMMUNITY BOARD - COXS BAY WEED MANAGEMENT REVIEW

    1. That the resolutions from the meeting of the Western Bays Community Board, held 21 January 2009, and the Notice of Motion from Kate Stanton, dated 21 January 2009, regarding Coxs Bay weed management review, be received.
    2. That Kate Stanton, Western Bays Community Board member, be thanked for her attendance in support of this item.
    3. That the Coxs Bay Reserve management plan be varied to make weed management provisions in the plan consistent with the weed management policy for Auckland City.

    CARRIED

  18. Top DELEGATED DECISIONS

    That the Delegated Decisions report of the Democracy advisor, dated 3 February 2009, be received.

    CARRIED

  19. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Information Update on Tender Results for Six Pools and Recreation Centres Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, negotiations are still underway, and tenderers have not yet been advised of the outcome.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2 Funding Re-allocation for Pasifika Festival - Appendix One, 2008 and 2009 Sponsors and Funders comparison Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    Section 7(2)(c)(i)

    The withholding of the information is necessary to protect information which is subject to an obligation of confidence, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1:40 pm.