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Arts, Culture and Recreation Committee
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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 11 MARCH 2009 AT 9:30 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE, AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley  
    Dr Cathy Casey [Until 12.10pm, part item 13,
From 12.17pm, item 14]
    Bill Christian, JP  
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT: Councillors Aaron Bhatnagar [From 12.10pm, part item 13]
    Leila Boyle  
    Graeme Easte [Until 12.15pm, item 14]
    Graeme Mulholland, JP [Until 11.15am, end item 6]
    Richard Northey, ONZM [Until 11.55am, part item 8,
From 12.17pm, item 14,
Until 12.22pm, item 15,
From 12.50pm, item 18]
    Denise Roche [From 9.40am, item 4.2]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 11 February 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. RE-CLASSIFICATION OF TE HURUHI RESERVE, WAIHEKE ISLAND - SALLY SMITH, TREASURER, PIRITAHI MARAE

    That Ms Sally Smith, Treasurer - Piritahi Marae, be thanked for her presentation to the Arts, Culture and Recreation Committee, regarding the re-classification of Te Huruhi Reserve, Waiheke Island.

    CARRIED

    4.2. RE-CLASSIFICATION OF TE HURUHI RESERVE, WAIHEKE ISLAND - PITA RIKYS

    That Mr Pita Rikys be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the re-classification of Te Huruhi Reserve, Waiheke Island.

    CARRIED

    The Chairperson moved:

    That item 4.6, item 4.8 and item 4.9 be taken at this point.

    CARRIED

    4.3. BLACK GRACE DANCE - HAYDN WONG AND WENDY WALLACE

    That Mr Haydn Wong and Ms Wendy Wallace be thanked for their presentation to the Arts, Culture and Recreation Committee, regarding the Black Grace Dance Company.

    CARRIED

    4.4. CHINESE GARDEN - PETER WEBB AND RON SANG

    [ATTACHMENT 4.4A]

    1. That Mr Peter Webb and Mr Ron Sang be thanked for their presentation to the Arts, Culture and Recreation Committee, regarding the proposal for a Chinese Garden to be built in Auckland.
    2. That officers report on the Chinese Garden project and options for advancing it to the September 2009 meeting of the Arts, Culture and Recreation Committee.

    CARRIED

    4.5. 17 KELLY STREET, MT EDEN - DR PETER BOYS

    That Dr Peter Boys be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding 17 Kelly Street, Mt Eden.

    CARRIED

    4.6. RE-CLASSIFICATION OF TE HURUHI RESERVE, WAIHEKE ISLAND - JAY CLARKE, GULF DISTRICT PLAN ASSOCIATION INC.

    Mr Jay Clarke, Secretary - Gulf District Plan Association Inc, was unable to attend to address the committee regarding the Associations' concerns and subsequent complaint on the processes involving the re-classification of Te Huruhi Reserve, Waiheke Island, and requested his documents be tabled.

    [ATTACHMENT 4.6]

    That Mr Jay Clarke, Secretary - Gulf District Plan Association Inc, be thanked for his tabled documentation to the Arts, Culture and Recreation Committee, regarding the re-classification of Te Huruhi Reserve, Waiheke Island.

    CARRIED

    4.7. TWISTER SCULPTURE - WARREN PRINGLE, SITEWORKS CONTEMPORARY ART TRUST

    Mr Warren Pringle, representing the Siteworks Contemporary Art Trust, was in attendance to address the committee regarding the Twister sculpture. This matter is being considered at item 11 on this agenda.

    [ATTACHMENT 4.7]

    That Mr Warren Pringle, representing the Siteworks Contemporary Art Trust, be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the Twister sculpture.

    CARRIED

    4.8. RE-CLASSIFICATION OF TE HURUHI RESERVE, WAIHEKE ISLAND - LIZ WATERS, ADJOINING LANDOWNER

    Liz Waters, adjoining landowner, was unable to attend to address the committee regarding concerns about the re-classification of Te Huruhi Reserve, Waiheke Island, and requested her documents be tabled.

    [ATTACHMENT 4.8]

    That Ms Liz Waters, adjoining landowner, be thanked for her tabled documentation to the Arts, Culture and Recreation Committee, regarding the re-classification of Te Huruhi Reserve, Waiheke Island.

    CARRIED

    4.9. RE-CLASSIFICATION OF TE HURUHI RESERVE, WAIHEKE ISLAND - BILL MCLEOD, WAIHEKE ISLAND PONY CLUB

    That Mr Bill McLeod, President - Waiheke Island Pony Club, be thanked for his presentation to the Arts, Culture and Recreation Committee, regarding the re-classification of Te Huruhi Reserve, Waiheke Island.

    CARRIED

  5. Top REPORTS REQUESTED / PENDING

    That the report of the Democracy advisor, dated 2 March 2009, be amended as follows:

    Row Target Date Report Title Reason for Changing Target Date
    2 From Apr-09 now Jun-09 Eden Park precinct Report deferred to June 2009 as the number of projects in the precinct has grown as a result of LTCCP, and the work required to scope these projects has taken longer than envisaged.

    CARRIED

  6. Top CHANGE OF CLASSIFICATION OF PART TE HURUHI RESERVE FOR MARAE PURPOSES, TE HURUHI BAY, WAIHEKE ISLAND

    [ATTACHMENT 6A]

    1. That the report of the Chairperson, Arts, Culture and Recreation Sub-committee, dated 3 February 2009, on the proposed change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, be received.
    2. That the Arts, Culture and Recreation Committee disallows the objections to the proposal and confirms its approval of the change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, on the following terms and conditions:
      1. That officers work with the Waiheke Pony Club to identify opportunities at the northern / north western end of Te Huruhi Reserve, within the pony club's lease area to provide additional grazing land for the pony club, and that subject to these investigations public land elsewhere also be considered for this purpose,
      2. That all stream and wetland area margins within the area of Te Huruhi Reserve proposed for reclassification be appropriately planted and weeds managed in accordance with the provisions of the Te Huruhi Reserve Management Plan including the Stage 1 Concept Plan,
      3. That the common boundary between the Waiheke Pony Club lease area and the area to be reclassified as local purpose (marae) reserve be permanently fenced by the Piritahi Marae Committee at its expense and that horses and other stock be excluded from the wetland and stream margins, including areas elsewhere within the pony club lease area,
      4. That aside from stream and wetland margins, the establishment of a community garden be permitted on the area to be classified provided it is established and managed in accordance with council's Community Gardens Policy, including involving the wider community in the development, management and proceeds of the garden,
      5. That the provision of one single-story educational building, located as near as practicable to the existing marae, be permitted on the area proposed for reclassification, providing it complies with relevant land use zoning provisions and that full details of the proposed educational building are included as conditions in any lease agreed with the Piritahi Marae Committee in due course,
      6. That any new lease to the Piritahi Marae Committee includes provisions to ensure public access to the lease land including the proposed community gardens and educational facility, subject at all times to those areas of marae tikanga / rules that are applicable.
    3. That the report regarding the proposed change of classification of 5000m2 being part of Te Huruhi Reserve from recreation reserve to local purpose (marae) reserve, dated 3 February 2009, and the above resolutions, be forwarded to the Waiheke Community Board for its information.

    CARRIED

    The Chairperson moved:

    That item 9 and item 11 be taken at this point.

    CARRIED

  7. Top GREAT BARRIER ISLAND LAND MANAGEMENT EXCHANGE PROGRAMME - APPROVAL FOR LAND MANAGEMENT EXCHANGE AREAS

    1. That the Auckland City Council and Department of Conservation Great Barrier Island land management exchange programme be endorsed.
    2. That the following list of reserves and conservation areas where management is to be exchanged between council and the Department of Conservation, as identified by the Great Barrier Island land management exchange programme, be endorsed:
      1. Transfer of management from Department of Conservation to Council:
        • Tryphena Hall Reserve,
        • Port Fitzroy Nurses Home site,
        • Port Fitzroy Boat Club effluent field area,
        • Awana Bay Reserves,
        • Port Fitzroy Landing Reserve
        • Whangaparapara Cemetery,
      2. Transfer of management from Council to Department of Conservation:
        • Unused Whangaparapara Cemetery site,
        • Okiwi Reserves,
        • Awana Esplanade Reserve,
        • Tryphena Esplanade Reserve.
    3. That, in terms of Section 28 and 29 of the Reserves Act 1977, Department of Conservation approval be sought to revoke the appointment of the Tryphena Social Hall Committee to control and manage the Tryphena Hall Reserve, described as Allotment 248 Aotea Parish comprising 1750m2, and to appoint council to control and manage the reserve with the Reserve managed through the Tryphena Hall Committee.
    4. That, in terms of Section 8 of the Conservation Act and Section 28 of the Reserves Act, Department of Conservation approval be sought to declare the area on which the Port Fitzroy Nursery Home is located, described as part OLC 401 DP 13504, area subject to survey, to be a reserve subject to the Reserves Act, classify it as a local purpose (community buildings) reserve, and appoint council to control and manage.
    5. That, in terms of Section 28 of the Reserves Act, Department of Conservation approval be sought to appoint council to control and manage the area on which the Port Fitzroy Boat Club effluent disposal area is located, described as Section 1 SO 375765 comprising 0.2577ha and held subject to the Reserves Act and classified as a local purpose (effluent field) reserve.
    6. That, in terms of Section 28 of the Reserves Act, Department of Conservation approval be sought to appoint council to control and manage the following reserves:
      1. Awana Bay Reserves described as Lots 1, 2, 3, 5 and 6 DP 65246 comprising 5139m2,
      2. Port Fitzroy Landing Reserve described as Pt Lot 1 DP 27742, Section 2 SO 46601, Pt Section 3 SO 48014 comprising 5254m2.
    7. That it be a recommendation to Council:

    That, in terms of Sections 7 (1A) and 16A (1) of the Conservation Act, the unused Whangaparapara Cemetery site, Great Barrier Island, described as Pt Lot 3 DP 19606 comprising 3870m2, be transferred from council to the Department of Conservation by way of exchange for an area of crown land, being the existing Whangaparapara Cemetery, described as part Allot 3, Parish of Aotea, subject to survey.

    CARRIED

  8. Top STREET TRADING POLICY - PROVISION OF OUTDOOR DINING FACILITIES

    The Chairperson moved:

    1. That the development of the following Street Trading Policies be endorsed:
      1. the Provision of Outdoor Dining Facilities,
      2. the Giving Away of Goods in Public Places,
      3. the Sale of Goods and Services, including markets and street stalls, in public places.
    2. That officers undertake key stakeholder consultation on the draft Street Trading Policy: The Provision of Outdoor Dining Facilities, which proposes the right to operate outdoor dining adjacent to premises used for the same purpose at a commercial charge conditional on:
      1. not compromising street amenity,
      2. not compromising local character,
      3. not obstructing pedestrian flow,
      4. appropriate health and safety.
    3. That the Arts, Culture and Recreation Committee notes that issues relating to noise and liquor, whilst related, are beyond the scope of the Street Trading Policies and will be addressed via the statutory requirements relating to noise as set out in s16 and s326 of the Resource Management Act and review of the Auckland City Alcohol Strategy.
    4. That, in relation to the enforcement of the Public Places Bylaw (July 2008), the draft Street Trading Policy: Provision of Outdoor Dining Facilities report and the above resolutions, be forwarded to the City Development Committee for its information.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That officers undertake key stakeholder consultation on the draft Street Trading Policy: The Provision of Outdoor Dining Facilities, which proposes the right to operate outdoor dining adjacent to premises used for the same purpose at a commercial charge conditional on:
      1. not compromising street amenity,
      2. not compromising local character,
      3. not obstructing pedestrian flow,
      4. appropriate health and safety.

    with the Arts, Culture and Recreation Committee requesting that the following corrections and changes be made to the document prior to consultation:

    • the last bullet point under number 5 on page 41 to read: "All other areas - 2 metres"
    • the last bullet point under number 11 on page 42 to read: "create effective privatisation of public space"
    • there be a number 12 on page 42 to read: "That in order to facilitate compliance of the unobstructed area, the boundary of each permitted street trading area be delineated with discreet, non-protruding, permanent markings such as survey pins."
    • number 7 on page 43 to read: "Screens must be made from clear material with an opaque contrasting edging and visibility markings at the required height (NZS 4121) so they are visible to pedestrians and persons with sight impairment and have no advertisements on them."
    • number 9 on page 43 to read: "Officers will consider applications to place screens or barriers without advertisements on the perimeter of the licensed area, ..."

    LOST

    Councillor Casey moved the following amendment by way of replacement:

    1. That officers undertake key stakeholder consultation on the draft Street Trading Policy: The Provision of Outdoor Dining Facilities, which proposes the right to operate outdoor dining adjacent to premises used for the same purpose at a commercial charge conditional on:
      1. not compromising street amenity,
      2. not compromising local character,
      3. not obstructing pedestrian flow,
      4. appropriate health and safety.

    with the Arts, Culture and Recreation Committee requesting that the following corrections and changes be made to the document prior to consultation:

    • add in, to number 4 on page 40, a diagram indicating the areas where dining furniture can be placed must be on display warning patrons not to obstruct the pedestrian corridor.
    • add in, on page 41, a diagram showing vertical view of street.
    • number 5 on page 43 to read, "Tables and chairs will need to be of good quality; (plastic "garden" furniture is not acceptable) and be robust enough to withstand the wind. Where possible, tables and chairs should have a contrasting colour to their background to assist the vision impaired. Untidy or damaged second hand and non-matching furniture is not acceptable.
    • a new number 10 on page 47 to read, "The licence holder will be responsible for ensuring that patrons do not move tables and chairs from their positions so as to obstruct the footpath and that patrons do not allow pets, prams or any other personal items to obstruct the footpath. "
    • add to the end of number 2 on page 48 "and food and alcohol will only be served to users seated at tables and chairs."
    • amend number 3 on page 48 to read, "and windproof ashtrays or other suitable receptacles for cigarette butts must be provided."
    • add to the end of number 3 on page 48 "The premises manager is responsible for clearing all cigarette ash and butts generated by patrons from their footpath dining areas."
    • amend number 3 on page 48 to read, "... the premises manager must ensure that there is no congregation of non-seated patrons in the licensed outdoor area."
    • add a number 10 on page 49 which reads, "Managers of premises must ensure serving staff at cafes with kerbside trading/serving allow free access to pedestrians and give pedestrians (prams, disabled, etc) passing priority over their own movements into and out of cafes."
    • add to the end of number 5 on page 50, "A licence may be cancelled or suspended if instances of littering or ongoing untidiness are noted."

    LOST

    The Chairperson put the substantive motion:

    1. That the development of the following Street Trading Policies be endorsed:
      1. the Provision of Outdoor Dining Facilities,
      2. the Giving Away of Goods in Public Places,
      3. the Sale of Goods and Services, including markets and street stalls, in public places.
    2. That officers undertake key stakeholder consultation on the draft Street Trading Policy: The Provision of Outdoor Dining Facilities, which proposes the right to operate outdoor dining adjacent to premises used for the same purpose at a commercial charge conditional on:
      1. not compromising street amenity,
      2. not compromising local character,
      3. not obstructing pedestrian flow,
      4. appropriate health and safety.
    3. That the Arts, Culture and Recreation Committee notes that issues relating to noise and liquor, whilst related, are beyond the scope of the Street Trading Policies and will be addressed via the statutory requirements relating to noise as set out in s16 and s326 of the Resource Management Act and review of the Auckland City Alcohol Strategy.
    4. That, in relation to the enforcement of the Public Places Bylaw (July 2008), the draft Street Trading Policy: Provision of Outdoor Dining Facilities report and the above resolutions, be forwarded to the City Development Committee for its information.

    CARRIED

  9. Top BLACK GRACE DANCE COMPANY PERFORMANCE REVIEW

    1. That the Black Grace Dance Company is recognised as an important Auckland cultural asset, which has achieved national and international acclaim.
    2. That a grant of $50,000 for Black Grace Dance Company in 2008/2009 be approved, to be applied as follows:
      1. $25,000 as a contribution to infrastructure costs and to support the company's Auckland based activities including the provision of studio presentations and to assist in making its studios available to other community groups,
      2. $25,000 to be made available towards the development and presentation of Urban Youth Movement in 2009, subject to this work proceeding.

    CARRIED

  10. Top GIFTING OF PUBLIC ARTWORK - KATE SHEPPARD BUST

    1. That the public art gift to Auckland City of a bronze bust of Kate Sheppard be accepted, for siting in the upper alcove of the main stairway within the Town Hall.
    2. That the Arts, Culture and Recreation Committee sincerely thank Parisian Neckwear Company Limited for their gift of a bronze bust of Kate Sheppard to Auckland City.

    CARRIED

  11. Top HALSEY STREET WHARF EXTENSION ARTWORK PROPOSAL - TWISTER

    1. That the Arts, Culture and Recreation Committee supports in principle the concept of the Twister project, however, in light of the anticipated increased cost of the Twister project of up to $5 million, the allocation of up to $205,700 to lodge and manage a resource consent application toward the artwork Twister be placed on hold until further investigations are completed.
    2. That officers carry out discussions with the Siteworks Contemporary Arts Trust to explore the practicality of fundraising up to $5 million for the Twister project.
    3. That officers report back the outcome of discussions with the Siteworks Contemporary Arts Trust to the May 2009 meeting of the Arts, Culture and Recreation Committee.

    CARRIED

  12. Top CITYWIDE COASTAL UPGRADE PROGRAMME

    The Chairperson moved:

    That the $10 million Citywide Coastal Upgrade Programme be endorsed, including:

    1. Judges Bay

      The project will deliver a large all-tide beach and cantilevered boardwalk extending from the car park around the Parnell Baths, connecting to Tamaki Drive footbridge. Improvements to the stormwater management and dredging of the bay will also be carried out.
    2. Orakei Basin Walkway

      The project will establish a continuous walkway around the Orakei Basin by creating pedestrian and cycle connections.
    3. Blockhouse Bay to Onehunga Walkway

      The project will involve realigning the existing track to follow the contours of the land and repairing or replacing numerous track structures and signs.
    4. Herne Bay Reserve

      Work will focus on new hard and soft landscape works, vegetation removal and replanting, paving, new furniture and rebuilding the large retaining wall at the end of the reserve.
    5. Achilles Point

      Achilles Point is currently being upgraded as part of the Transport division's coastal protection works, which includes securing the road's position. The project will include a deck area and associated planting works to regenerate the dilapidated reserve and improve public safety by including modifications to parking to allow it to be closed at night.
    6. Pt England beach re-sanding

      The proposed scheme involves importing approximately 5000m³ of sand and constructing a 40m headland groyne structure to improve beach stability. An extension of the stormwater outfall situated at the northern end of the beach is also required to reduce sand erosion at this location.

    Councillor Fryer moved the following amendment by way of replacement:

    1. Onehunga Foreshore

      The project will have an additional $5 million allocated in 2010/11 to provide better connections between the foreshore and the Onehunga Town Centre and to enable more of the rehabilitation and enhancement provided for in Council officers' Master Plan to be completed.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    That the $10 million Citywide Coastal Upgrade Programme be endorsed, including:

    1. Judges Bay

      The project will deliver a large all-tide beach and cantilevered boardwalk extending from the car park around the Parnell Baths, connecting to Tamaki Drive footbridge. Improvements to the stormwater management and dredging of the bay will also be carried out.
    2. Orakei Basin Walkway

      The project will establish a continuous walkway around the Orakei Basin by creating pedestrian and cycle connections.
    3. Blockhouse Bay to Onehunga Walkway

      The project will involve realigning the existing track to follow the contours of the land and repairing or replacing numerous track structures and signs.
    4. Herne Bay Reserve

      Work will focus on new hard and soft landscape works, vegetation removal and replanting, paving, new furniture and rebuilding the large retaining wall at the end of the reserve.
    5. Achilles Point

      Achilles Point is currently being upgraded as part of the Transport division's coastal protection works, which includes securing the road's position. The project will include a deck area and associated planting works to regenerate the dilapidated reserve and improve public safety by including modifications to parking to allow it to be closed at night.
    6. Pt England beach re-sanding

      The proposed scheme involves importing approximately 5000m³ of sand and constructing a 40m headland groyne structure to improve beach stability. An extension of the stormwater outfall situated at the northern end of the beach is also required to reduce sand erosion at this location.

    CARRIED

  13. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - NAMING OF GROTTO STREET, ONEHUNGA

    The Chairperson moved:

    That the site at 36 Grotto Street, Onehunga, be named 'Hochstetter Pond', and that the Maungakiekie Community Board fund an appropriate plaque.

    Councillor Fryer moved the following amendment by way of replacement:

    That the site at 36 Grotto Street, Onehunga, be named 'Hochstetter Pond', and that Council fund an appropriate plaque.

    LOST

    The Chairperson put the substantive motion:

    That the site at 36 Grotto Street, Onehunga, be named 'Hochstetter Pond', and that the Maungakiekie Community Board fund an appropriate plaque.

    CARRIED

  14. Top RESOLUTIONS FROM WAIHEKE COMMUNITY BOARD - STONY BATTER

    The Chairperson moved:

    That the resolutions from the meeting of the Waiheke Community Board, held 25 February 2009, regarding Stony Batter tunnels, be received.

    Councillor Fryer moved the following amendment by way of addition:

    1. That the Council recommend to the Department of Conservation that the three resolutions from the Waiheke Community Board be adopted, ie.

      "C That the Waiheke Community Board expresses its concern over the process of allocating concessions for Stony Batter, and supports the submission from the Stony Batter Preservation and Restoration Society to the Department of Conservation, namely that:

      1. the Stony Batter Tunnels remain open to casual visitors as supported by a petition signed by local people;
      2. the money taken from these visitors is used for the restoration and running of Stony Batter most of which is spent at local businesses;
      3.  the existing concession for Stony Batter remains but the Stony Batter Preservation and Restoration Society are open to the fact that if other concessions be granted, that:
        1. a percentage of these other concessions be used for the restoration and running of Stony Batter;
        2. the fixed assets originally funded by the Stony Batter Preservation and Restoration Society and Sue Pauley are taken into account should the Coastal Defence Trust (under the Department of Conservation) take full control;
        3. the Coastal Defence trust fund the existing and future projects undertaken by the Stony Batter Preservation and Restoration Society volunteers for the duration of any concession

    and that a copy of these resolutions be forwarded to the Department of Conservation, the Coastal Defence Trust and the Arts, Culture and Recreation Committee, for their information."

    1. That the above resolutions be sent to the Waiheke Community Board, Department of Conservation, the Coastal Defence Trust and the Stony Batter Preservation and Reservation Society, for their information.

    LOST

    The Chairperson put the substantive motion:

    That the resolutions from the meeting of the Waiheke Community Board, held 25 February 2009, regarding Stony Batter tunnels, be received.

    CARRIED

  15. Top RESOLUTIONS FROM EDEN ALBERT COMMUNITY BOARD - PURCHASE OF 17 KELLY STREET, MT EDEN, FOR USE AS A SCULPTURE PARK

    The Chairperson moved:

    That the resolutions from the meeting of the Eden Albert Community Board, held 25 February 2009, and the Notice of Motion from Councillor Glenda Fryer, dated 18 February 2009, regarding the purchase of 17 Kelly Street, Mt Eden, be received.

    Councillor Fryer moved the following amendment by way of addition:

    1. That officers report to the May committee on the purchase of the site at 17 Kelly St for a public sculpture park.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    That the resolutions from the meeting of the Eden Albert Community Board, held 25 February 2009, and the Notice of Motion from Councillor Glenda Fryer, dated 18 February 2009, regarding the purchase of 17 Kelly Street, Mt Eden, be received.

    CARRIED

  16. Top QUARTERLY REPORT - ARTS, CULTURE AND RECREATION

    That the division quarterly report for the period October to December 2008 be received, noting the policy development, policy review, project and programme work undertaken for:

    • Arts,
    • Recreation,
    • CBD Projects,
    • Events,
    • Streets and town centres,
    • Open Space,
    • Coast and beaches,
    • Volcanic Landscape programme,
    • Urban forest,
    • Hauraki Gulf Islands.

    CARRIED

  17. Top INVESTMENT ATTRACTION FOR FESTIVALS AND COMMUNITY EVENTS

    1. That the Arts, Culture and Recreation Committee notes that council's festivals and community events programmes continues to deliver benefits to Auckland and the community and that this is highlighted by:
      1. continued strong demand (attendance) at free events with over 650,000 people expected to attend the 2008/2009 programme,
      2. customer satisfaction ratings of above 85% for all events delivered by council,
      3. Pasifika festival rating as the event/activity that Aucklanders were most proud of in their city (as indicated by the Colmar Brunton research).
    2. That the Arts, Culture and Recreation Committee notes that approximately 40% of council's total festivals and community events budget is externally provided through sponsorship, funding grants and other activities (such as stallholder fees).
    3. That the Arts, Culture and Recreation Committee notes that the economic climate has, and may continue to, have an impact on council's ability to generate revenue for festivals and community events, and that to manage this risk council officers will:
      1. agree reasonable revenue targets annually for each event, with consideration given to environmental factors,
      2. provide, to the Group manager city events, an indication of the ability to reach financial targets at three and five months out from each council delivered event/festival to ensure early escalation and management of financial risk,
      3. continue to pursue, where possible, long-term sponsorship contracts with external organisations,
      4. explore rationalising (reducing) the 2009/2010 festivals and community events programme to ensure quality is achieved within a potentially decreased total budget, and report any proposed changes to the May 2009 meeting of the Arts, Culture and Recreation Committee for approval,
      5. submit a proposal to Central Government, via New Zealand Major Events fund, for a three to five year investment in Pasifika festival (commencing 2010).

    CARRIED

    The Chair moved:

    That item 19 be taken at this point.

    CARRIED

  18. Top ENDORSEMENT OF 2009/2010 CALENDAR OF SPONSORED EVENTS

    [ATTACHMENT 18A]

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee notes that the event sponsorship programme supports those events that deliver the greatest economic returns for Auckland or that are uniquely Auckland and that all sponsorship proposals are fully assessed against the following criteria:
      1. Raise Auckland's profile,
      2. Showcase unique Auckland,
      3. Increase visitation,
      4. Build corporate reputation,
      5. Strengthen and connect communities,
      6. Develop Auckland's capabilities,
      7. Calendar fit (audience, timing, location),
      8. Promote sustainable practices,
      9. Build relationships.
    2. That 2009/2010 calendar of sponsored events be endorsed, subject to officer negotiations of the sponsorship terms, noting that the proposed calendar will be delivered within the proposed 2009/2010 baseline city events budget:
      1. Fashion Week long-term contract
      2. New Zealand Music Awards long-term contract
      3. Auckland Marathon long-term contract
      4. Auckland Seafood Festival long-term contract
      5. ASB Classic long-term contract
      6. Heineken Open long-term contract
      7. Auckland Cup Week long-term contract
      8. Auckland Writers & Readers Festival long-term contract
      9. Bledisloe Cup renewal
      10. Auckland International Boat Show renewal
      11. Domain concert, December renewal
      12. Domain concert, February renewal
      13. Santa Parade renewal
      14. Auckland Harbour Crossing renewal
      15. The Dual new
      16. International Comedy Festival new
      17. Auckland International Film Festival new
      18. Style Pasifika new
    3. That officers negotiate and agree new long-term sponsorship contracts for:
      1. Domain concerts x 2 3 years (via procurement process)
      2. The Dual 3 years, with plan to exit post 2012
      3. event
      4. International Comedy Festival 1 + 2 year contract, performancebased
    4. That the Arts, Culture and Recreation Committee notes that an unallocated portion of $35,000 remains, and that this may be allocated by the Events Sub-committee to support large-scale community events and/or to support events requiring additional financial assistance.
    5. That Councillor Lister replace Councillor Armstrong on the Events Sub-committee.
    6. That given the economic benefits derived from events, that officers report to the June 2009 Combined Committees on retaining the opportunity to sponsor more events, assessed on a case-by-case basis, taking into account likely economic benefits.

    Councillor Casey moved the following amendment by way of replacement:

    1. That 2009/2010 calendar of sponsored events be endorsed, subject to officer negotiations of the sponsorship terms, noting that the proposed calendar will be delivered within the proposed 2009/2010 baseline city events budget:
      1. Fashion Week long-term contract
      2. New Zealand Music Awards long-term contract
      3. Auckland Marathon long-term contract
      4. Auckland Seafood Festival long-term contract
      5. ASB Classic long-term contract
      6. Heineken Open long-term contract
      7. Auckland Cup Week long-term contract
      8. Auckland Writers & Readers Festival long-term contract
      9. Bledisloe Cup renewal
      10. Auckland International Boat Show renewal
      11. Domain concert, December renewal
      12. Domain concert, February renewal
      13. Santa Parade renewal
      14. Auckland Harbour Crossing renewal
      15. (xv) The Dual new
      16. International Comedy Festival new
      17. Auckland International Film Festival new
      18. Style Pasifika new
      19. Grey Lynn Park Festival new
      20. Mission Bay Jazz and Blues Streetfest new
      21. Highland Games new
      22. Robert Burns new
    2. That officers negotiate and agree new long-term sponsorship contracts for:
      1. Domain concerts x 2 3 years (via procurement process)
      2. The Dual 3 years, with plan to exit post 2012
        event
      3. International Comedy Festival 1 + 2 year contract, performancebased
    3. That the Arts, Culture and Recreation Committee notes that an unallocated portion of $37,500 remains, and that this may be allocated by the Events Sub-committee to support large-scale community events and/or to support events requiring additional financial assistance.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared LOST by 5 votes to 2.

    Councillor Fryer moved the following amendment by way of replacement/addition:

    1. That Councillor Casey and Councillor Lister replace Councillor Armstrong on the Events Sub-committee.

    LOST

    1. That maximum use of Community Notice Boards be undertaken to advertise Auckland City Council organised or sponsored events.

    LOST

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee notes that the event sponsorship programme supports those events that deliver the greatest economic returns for Auckland or that are uniquely Auckland and that all sponsorship proposals are fully assessed against the following criteria:
      1. Raise Auckland's profile,
      2. Showcase unique Auckland,
      3. Increase visitation,
      4. Build corporate reputation,
      5. Strengthen and connect communities,
      6. Develop Auckland's capabilities,
      7. Calendar fit (audience, timing, location),
      8. Promote sustainable practices,
      9. Build relationships.
    2. That 2009/2010 calendar of sponsored events be endorsed, subject to officer negotiations of the sponsorship terms, noting that the proposed calendar will be delivered within the proposed 2009/2010 baseline city events budget:
      1. Fashion Week long-term contract
      2. New Zealand Music Awards long-term contract
      3. Auckland Marathon long-term contract
      4. Auckland Seafood Festival long-term contract
      5. ASB Classic long-term contract
      6. Heineken Open long-term contract
      7. Auckland Cup Week long-term contract
      8. Auckland Writers & Readers Festival long-term contract
      9. Bledisloe Cup renewal
      10. Auckland International Boat Show renewal
      11. Domain concert, December renewal
      12. Domain concert, February renewal
      13. Santa Parade renewal
      14. Auckland Harbour Crossing renewal
      15. The Dual new
      16. International Comedy Festival new
      17. Auckland International Film Festival new
      18. Style Pasifika new
    3. That officers negotiate and agree new long-term sponsorship contracts for:
      1. Domain concerts x 2 3 years (via procurement process)
      2. The Dual 3 years, with plan to exit post 2012
        event
      3. International Comedy Festival 1 + 2 year contract, performance based
    4. That the Arts, Culture and Recreation Committee notes that an unallocated portion of $35,000 remains, and that this may be allocated by the Events Sub-committee to support large-scale community events and/or to support events requiring additional financial assistance.
    5. That Councillor Lister replace Councillor Armstrong on the Events Sub-committee.
    6. That, given the economic benefits derived from events, that officers report to the June 2009 Combined Committees on retaining the opportunity to sponsor more events, assessed on a case-by-case basis, taking into account likely economic benefits.

    CARRIED

    Secretarial note:

    Councillor Baguley noted his conflict of interest due to his involvement with the Auckland Rugby Football Union.

  19. Top EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 ENDORSEMENT OF 2009/2010 CALENDAR OF SPONSORED EVENTS - ATTACHMENTS 2-6 Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(b)(ii)

    The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    In particular, information contained within the confidential attachments regarding specific events has been supplied in to council in commercial confidence and disclosure of this information would seriously impact the event organisers' abilities to negotiate additional commercial sponsorship and/or disclose sensitive operating information.

    		 S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
          Section 7(2)(b)(i)

    The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

    In particular, the confidential attachments include sponsorship investment figures that need to be negotiated with event organisers based on performance indicators and in return for significant benefits back to he community and council. Revealing figures to these event organisers would seriously compromise officers' ability to negotiate good returns.

    		  

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1:24pm.