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MINUTES OF A MEETING OF THE
ARTS, CULTURE AND RECREATION COMMITTEE
HELD ON WEDNESDAY, 13 MAY 2009 AT 9:30 AM
IN THE COMMITTEE ROOM, LEVEL 15
CIVIC ADMINISTRATION BUILDING
1 GREYS AVENUE, AUCKLAND

PRESENT: Councillors Greg Moyle, ED Chairperson
    Toni Millar, JP Deputy Chairperson
    Ken Baguley  
    Dr Cathy Casey  
    Bill Christian, JP [From 9.33am, item 2]
    Glenda Fryer  
    John Lister, OBE  
ALSO PRESENT: Councillors Leila Boyle [From 9.39am, item 4.2,
Until 11.00am, item 10,
From 11.18am, item 18]
    Mark Donnelly [From 10.10am item 6,
until 10.20am, item 7]
    Richard Northey, ONZM [Until 9.58am, item 6]
    Denise Roche [From 9.59am, item 6]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    The Deputy Chairperson moved:

    That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 8 April 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ST HELIERS BOAT RAMP - DAVID GOW

    David Gow no longer wishes to present to the committee, and thanks the Committee for progressing the St Heliers boat ramp.

    4.2. AUCKLAND PHILHARMONIA ORCHESTRA - ROSANNE MEO AND BARBARA GLASER

    The Chairperson moved:

    That Roseanne Meo, Board Chairperson, and Barbara Glaser, Chief executive officer, representing the Auckland Philharmonia Orchestra, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Auckland Philharmonia Orchestra's current status in the economic climate and its range of activities.

    Councillor Casey moved the following amendment by way of addition:

    1. That Council looks forward to the musical contribution by the Auckland Philharmonia Orchestra to the Rugby World Cup 2011.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    That Roseanne Meo, Board Chairperson, and Barbara Glaser, Chief executive officer, representing the Auckland Philharmonia Orchestra, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the Auckland Philharmonia Orchestra's current status in the economic climate and its range of activities.

    CARRIED

  5. Top REPORTS REQUESTED / PENDING

    That the report of the Democracy advisor, dated 05 May 2009, be amended as follows:

    Row No. Target Date Report Name Reason for changing target date
    1 From May-09 now Aug-09 Halsey Street Wharf Extension Artwork Proposal - Twister The Siteworks Arts Trust Board will not be meeting again until June 2009.
    3 From May-09 now Jun-09 Review of the Draft Transport Asset Management Plan 2009 - Managing the asset lifecycle - Footpaths Report investigations are taking longer than envisaged.

    CARRIED

  6. Top STARDOME OBSERVATORY - ANNUAL REPORT 31 DECEMBER 2008

    1. That the report of the Chairperson, Catherine Harland, and Acting chief executive, Bob Wakelin, be received, and that David Houldsworth, Chief executive, be welcomed.
    2. That the Arts, Culture and Recreation Committee extend its congratulations to the Board and management of the Auckland Observatory and Planetarium (Stardome) for the successful installation of another successful year despite the many challenges they have faced.

    CARRIED

  7. Top FACILITY PARTNERSHIP SCHEME WORKSHOP - PROJECTS FOR 2010/2011

    The Chairperson moved:

    1. That recommendation C (now iii below) from the Facility Partnership Workshop held on 22 April 2009, be amended to read:

      That the Arts, Recreation and Culture Committee approve a facility partnership grant of up to $300,000 in the 2009/2010 financial year to assist Auckland Netball Centre undertake stage one of the court rubberisation project subject to matching funding being provided and a supplementary facility partnership agreement being executed, noting that any additional funding towards further court rubberisation will be considered once the first stage has been completed.

    2. That the recommendations from the Facility Partnership Workshop held 22 April 2009, with amendments as above, be adopted as follows:
      1. That the revised policy for the Facility Partnership be adopted, effective 13 May 2009, with the following amendment:
        • Page 6 of policy, item 4.1 Stage 1

        First bullet point - change 'churches' to read 'religious bodies'.

      2. That further research and investigation be carried out on the proposal from the Auckland Hockey Association for artificial turf resurfacing, water gun replacement and refurbishment of the changing rooms, for report back to the October 2009 Facility Partnership workshop.
      3. That the committee approve a facility partnership grant of up to $300,000 in the 2009/2010 financial year to assist Auckland Netball Centre undertake stage one of the court rubberisation project subject to matching funding being provided and a supplementary facility partnership agreement being executed, noting that any additional funding towards further court rubberisation will be considered once the first stage has been completed.
      4. That Bay Roskill Sports Club be thanked for its proposal, but advised that the community benefit that will be derived from this project is not commensurate with the contribution being sort, and as such the project will not be supported by Council.
      5. That further research and investigation be carried out on the proposal from the Glendowie Bowling Club for the development of an artificial green, for report back to the October 2009 Facility Partnership workshop.
      6. That the Mt Eden Tennis Club be thanked for its proposal, but advised that it does not align with the criteria of the Facility Partnership Policy therefore the project will not be supported by Council, but that they be encouraged to apply for a Council community loan or approach their local community board for support.
      7. That the Remuera Bowling Club be thanked for its proposal, but advised that there is no strategic need for a community venue in the location proposed, and that the project will not be supported by Council.
      8. That further research and investigation be carried out on the proposal from St Heliers Church and Community Centre for the redevelopment of its community centre, for report back to the October 2009 Facility Partnership workshop.
      9. That the Mt Roskill Grammar School Artificial Playing Surface Trust be thanked for its proposal, and advised that due to the small size of the project, that it is not eligible for funding under the Facility Partnership Scheme, but that they be encouraged to approach their local community board for support.
      10. That further research and investigation be carried out on the proposal from the Royal Akarana Yacht Club for the redevelopment (not the more expensive rebuild option originally proposed), of the facilities at the site they occupy at The Landing (Tamaki Drive), for report back to the October 2009 Facility Partnership workshop.
      11. That further research and investigation be carried out on the proposal from Tri Star Gymnastics for the development of stage two of the Auckland Regional Gymsports Centre, for report back to the October 2009 Facility Partnership workshop.
      12. That further research and investigation be carried out on the proposal from Western Springs Association Football Club for the expansion of the facilities at Seddon Fields in Pt Chevalier, for report back to the October 2009 Facility Partnership workshop.
      13. That the officers' update on the redevelopment of buildings at the Mt Eden Methodist Church is noted and
        1. That as this was a Council initiated project, that Council provide an underwrite for the project, of up to $426,000, to enable the project to commence construction in the 2009/2010 year.
      14. That the officers' update on the Auckland Netball Centre sprinkler installation at Ngahue reserve is noted.
      15. That the officers' update on the Manukau All-Tide Ramp project is noted.
      16. That the officers' update on the Mt Albert Aquatic Centre project to develop a learn to swim facility is noted.
      17. That the officers' update on the Q Theatre project to develop a flexiform theatre in the Aotea Quarter is noted.
      18. That the officers' update on the Nga Hau Maiangi project to improve water sports facilities at Ian Shaw Park is noted.
      19. That the officers' update on the St Chads Church project to build a church and community complex is received, and that the Arts, Culture and Recreation Committee note that construction work is scheduled to commence shortly.
      20. That the officers' update on the redevelopment of Waiheke Golf Club is noted.
      21. That the officers' update on the installation of two artificial playing surfaces by College Rifles be noted, and that they commend and congratulate College Rifles for the prompt and professional way this project has been conducted.

    Councillor Fryer moved the following amendment by way of replacement:

    1. That the recommendations from the Facility Partnership Workshop held 22 April 2009, with amendments as above, be adopted as follows:
      1. That the revised policy for the Facility Partnership be adopted, effective 13 May 2009, with the following amendments:
        • Page 6 of policy, item 4.1 Stage 1

        First bullet point - change 'churches' to read 'religious bodies'.

        • Page 9 of policy, item 5.2

    Increase the minimum period of community access in order to qualify for the policy as follows:

    i.e. $25,000 - $100,000 10 years

    $100,001 - $250,000 15 years

    $250,001 - $750,000 20 years

    Over $750,000 30 years

    LOST

    The Chairperson put the substantive motion:

    1. That recommendation C (now iii below) from the Facility Partnership Workshop held on 22 April 2009, be amended to read:

      That the Arts, Recreation and Culture Committee approve a facility partnership grant of up to $300,000 in the 2009/2010 financial year to assist Auckland Netball Centre undertake stage one of the court rubberisation project subject to matching funding being provided and a supplementary facility partnership agreement being executed, noting that any additional funding towards further court rubberisation will be considered once the first stage has been completed.

    2. That the recommendations from the Facility Partnership Workshop held 22 April 2009, with amendments as above, be adopted as follows:
      1. That the revised policy for the Facility Partnership be adopted, effective 13 May 2009, with the following amendment:
        • Page 6 of policy, item 4.1 Stage 1

        First bullet point - change 'churches' to read 'religious bodies'.

      2. That further research and investigation be carried out on the proposal from the Auckland Hockey Association for artificial turf resurfacing, water gun replacement and refurbishment of the changing rooms, for report back to the October 2009 Facility Partnership workshop.
      3. That the committee approve a facility partnership grant of up to $300,000 in the 2009/2010 financial year to assist Auckland Netball Centre undertake stage one of the court rubberisation project subject to matching funding being provided and a supplementary facility partnership agreement being executed, noting that any additional funding towards further court rubberisation will be considered once the first stage has been completed.
      4. That Bay Roskill Sports Club be thanked for its proposal, but advised that the community benefit that will be derived from this project is not commensurate with the contribution being sort, and as such the project will not be supported by Council.
      5. That further research and investigation be carried out on the proposal from the Glendowie Bowling Club for the development of an artificial green, for report back to the October 2009 Facility Partnership workshop.
      6. That the Mt Eden Tennis Club be thanked for its proposal, but advised that it does not align with the criteria of the Facility Partnership Policy therefore the project will not be supported by Council, but that they be encouraged to apply for a Council community loan or approach their local community board for support.
      7. That the Remuera Bowling Club be thanked for its proposal, but advised that there is no strategic need for a community venue in the location proposed, and that the project will not be supported by Council.
      8. That further research and investigation be carried out on the proposal from St Heliers Church and Community Centre for the redevelopment of its community centre, for report back to the October 2009 Facility Partnership workshop.
      9. That the Mt Roskill Grammar School Artificial Playing Surface Trust be thanked for its proposal, and advised that due to the small size of the project, that it is not eligible for funding under the Facility Partnership Scheme, but that they be encouraged to approach their local community board for support.
      10. That further research and investigation be carried out on the proposal from the Royal Akarana Yacht Club for the redevelopment (not the more expensive rebuild option originally proposed), of the facilities at the site they occupy at The Landing (Tamaki Drive), for report back to the October 2009 Facility Partnership workshop.
      11. That further research and investigation be carried out on the proposal from Tri Star Gymnastics for the development of stage two of the Auckland Regional Gymsports Centre, for report back to the October 2009 Facility Partnership workshop.
      12. That further research and investigation be carried out on the proposal from Western Springs Association Football Club for the expansion of the facilities at Seddon Fields in Pt Chevalier, for report back to the October 2009 Facility Partnership workshop.
      13. That the officers' update on the redevelopment of buildings at the Mt Eden Methodist Church is noted and
        1. That as this was a Council initiated project, that Council provide an underwrite for the project, of up to $426,000, to enable the project to commence construction in the 2009/2010 year.
      14. That the officers' update on the Auckland Netball Centre sprinkler installation at Ngahue reserve is noted.
      15. That the officers' update on the Manukau All-Tide Ramp project is noted.
      16. That the officers' update on the Mt Albert Aquatic Centre project to develop a learn to swim facility is noted.
      17. That the officers' update on the Q Theatre project to develop a flexiform theatre in the Aotea Quarter is noted.
      18. That the officers' update on the Nga Hau Maiangi project to improve water sports facilities at Ian Shaw Park is noted.
      19. That the officers' update on the St Chads Church project to build a church and community complex is received, and that the Arts, Culture and Recreation Committee note that construction work is scheduled to commence shortly.
      20. That the officers' update on the redevelopment of Waiheke Golf Club is noted.
      21. (xxi) That the officers' update on the installation of two artificial playing surfaces by College Rifles be noted, and that they commend and congratulate College Rifles for the prompt and professional way this project has been conducted.

    CARRIED

  8. Top RATIONALISATION OF 2009/2010 SCHEDULE OF FESTIVAL AND COMMUNITY EVENTS

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee notes that council's festival and community events programme continues to deliver benefits to Auckland and the community and that this is highlighted by:
      1. continued strong demand (attendance) at free events with over 650,000 people expected to attend the 2008/2009 programme;
      2. customer satisfaction ratings of above 85% for all events delivered by council;
      3. Pasifika festival rating as the event/activity that Aucklanders were most proud of in their city (as indicated by the Colmar Brunton research).
    2. That the Arts, Culture and Recreation Committee notes that approximately 40% of council's total festivals and community events budget is externally provided through sponsorship, funding grants and other activities (such as stallholder fees) and that the economic climate has, and may continue to have, an impact on council's ability to generate revenue for festivals and community events.
    3. That the Arts, Culture and Recreation Committee endorses that, in light of potential decreases in sponsorship, the 2009/2010 festivals and community events delivery programme will involve council funding and delivering the following programme:
      1. Winter Splash
      2. Auckland Heritage Festival
      3. Diwali Festival
      4. Parnell Festival of Roses
      5. Community Christmas events
      6. Music in Parks
      7. Auckland Anniversary Weekend (new - transferred from the sponsorship programme)
      8. Waitangi Day (transferred from the sponsorship programme)
      9. Go By Bike Breakfast (transferred from the transport strategy group)
      10. Lantern Festival
      11. Pasifika Festival
      12. Auckland International Cultural Festival
    4. That the Arts, Culture and Recreation Committee notes that the umbrella regional marketing campaign known as 'Celebrate Pasifika' not be advanced in its current format, instead replaced by extending the length and scope of activity of Pasifika Festival - subject to confirmation of central government funding for the next three years.
    5. That the Arts, Culture and Recreation Committee endorse that Onehunga Festival and That Thing in the Park not be delivered by council in the future, however that council funding for these events be considered as part of the event sponsorship programme (to be considered at the June 2009 meeting of the Arts, Culture and Recreation Committee).

    Councillor Casey moved the following amendment by way of replacement:

    1. That the Arts, Culture and Recreation Committee endorse that Onehunga Festival and That Thing in the Park be delivered by council in the future, and that council funding for these events be delivered by a $44,000 decrease in motorsport event funding.

    A division was called for, voting on which was as follows:

    For the Motion: Against the Motion:
    Cr Dr Cathy Casey

    Cr Glenda Fryer

    		 Cr Ken Baguley

    Cr Bill Christian

    Cr John Lister

    Cr Toni Millar

    Cr Greg Moyle


    His Worship the Mayor and Deputy Mayor David Hay were absent.

    The motion was declared LOST by 5 votes to 2.

    The Chairperson put the substantive motion:

    1. That the Arts, Culture and Recreation Committee notes that council's festival and community events programme continues to deliver benefits to Auckland and the community and that this is highlighted by:
      1. continued strong demand (attendance) at free events with over 650,000 people expected to attend the 2008/2009 programme;
      2. customer satisfaction ratings of above 85% for all events delivered by council;
      3. Pasifika festival rating as the event/activity that Aucklanders were most proud of in their city (as indicated by the Colmar Brunton research).
    2. That the Arts, Culture and Recreation Committee notes that approximately 40% of council's total festivals and community events budget is externally provided through sponsorship, funding grants and other activities (such as stallholder fees) and that the economic climate has, and may continue to have, an impact on council's ability to generate revenue for festivals and community events.
    3. That the Arts, Culture and Recreation Committee endorses that, in light of potential decreases in sponsorship, the 2009/2010 festivals and community events delivery programme will involve council funding and delivering the following programme:
      1. Winter Splash,
      2. Auckland Heritage Festival,
      3. Diwali Festival,
      4. Parnell Festival of Roses,
      5. Community Christmas events (including Great Barrier Santa Parade),
      6. Music in Parks,
      7. Auckland Anniversary Weekend (new - transferred from the sponsorship programme),
      8. Waitangi Day (transferred from the sponsorship programme),
      9. Go By Bike Breakfast (transferred from the transport strategy group),
      10. Lantern Festival,
      11. Pasifika Festival,
      12. Auckland International Cultural Festival,
      13. Teddy Bears Picnic.
    4. That the Arts, Culture and Recreation Committee notes that the umbrella regional marketing campaign known as 'Celebrate Pasifika' not be advanced in its current format, instead replaced by extending the length and scope of activity of Pasifika Festival - subject to confirmation of central government funding for the next three years.
    5. That the Arts, Culture and Recreation Committee endorse that Onehunga Festival and That Thing in the Park not be delivered by council in the future, however that council funding for these events be considered as part of the event sponsorship programme (to be considered at the June 2009 meeting of the Arts, Culture and Recreation Committee).

    CARRIED

  9. Top ST HELIERS BOAT RAMP UPDATE

    1. That the Arts, Culture and Recreation Committee endorse officers continuing with the resource consent application process, including proceeding to a hearing, for the construction and occupation of the boat ramp at St Heliers Bay.
    2. That the Arts, Culture and Recreation Committee endorses the reinstatement of the boat ramp at a cost of $300,000, subject to the outcome of the resource consent hearing and the Auckland Regional Council Commissioners' decision
    3. That the Arts, Culture and Recreation Committee notes that:
      1. the resource consent application to the Auckland Regional Council, was publicly notified in January 2009 and received 167 submissions, with 144 submissions in support of the proposal and 23 in opposition;
      2. 28 submitters have stated that they wish to be heard to the Auckland Regional Council and that a hearing date has been set for 11, 12 and 15 June 2009;
      3. Auckland Regional Council officers' recommendation to the Auckland Regional Council Commissioners is that consent to construct a boat ramp on the site be granted.
    4. That the Arts, Culture and Recreation Committee notes that the funding required for the replacement boat ramp is available from reallocation of existing capital expenditure budgets.

    CARRIED

  10. Top CBD STREETSCAPES AND OPEN SPACES PROGRAMME - REVISED

    The Group manager, CBD projects, tabled images of overseas examples of shared space.

    [ATTACHMENT 10A]

    1. That the Arts Culture and Recreation Committee approves a revised CBD streetscapes and open spaces upgrade programme 2009 - 2014, funded from the CBD Targeted Rate to include the following upgrade projects:
      1. Fort Street Area (including Fort Street, Fort Lane, Jean Batten Place, lower Shortland Street between Queen Street and Jean Batten Place, Commerce Street and Gore Street between Fort Street and Customs Street East),
      2. O'Connell Street,
      3. Exchange Lane,
      4. Elliott Street and Darby Street,
      5. Lorne Street stage two (library precinct, includes Rutland Street),
      6. Khartoum Place stage two,
      7. Kitchener Street south (Wellesley Street to Khartoum Place),
      8. St Patrick's Square,
      9. Swanson Street stage two.
    2. That the Arts, Culture and Recreation Committee approves the deferral of Victoria Street (Albert Park to Albert Street) and Kitchener Street north (Khartoum Place to Victoria Street) streetscape upgrade projects from the revised CBD streetscapes and open spaces programme 2009 - 2014.
    3. That the Arts, Culture and Recreation Committee recommends this report to the Combined Committees in June 2009 and inclusion in the final 2009 - 2019 Long Term Community Council Plan (LTCCP).
    4. That the Arts, Culture and Recreation Committee notes that the introduction of shared space is being investigated within the CBD streetscapes and open space programme within the following projects:
      • Elliott and Darby Street;
      • Lorne Street (stage 2);
      • Fort Street Area project;
      • O'Connell Street.
    5. That the Arts, Culture and Recreation Committee notes that the concept of shared space will be reported to the Transport Committee in due course.

    CARRIED

    Secretarial Note: The General manager, Arts Community and Recreation to discuss with the General manager, Transport, the issue of deferment/cancellation of streetscapes upgrade projects, and that maintenance be captured within renewal programmes.

  11. Top CHANGE OF CLASSIFICATION OF RESERVE, BEACH PARADE, ONEROA, WAIHEKE ISLAND

    That the Arts Culture and Recreation Committee approves in terms of Section 24 of the Reserves Act 1977, the change in classification of the former part of Beach Parade, Oneroa, Waiheke Island, described as Section 1 on Survey Office Plan 411379 comprising of 1222m2 and held within Computer Freehold Register 463056, from Local Purpose (Esplanade) Reserve to Recreation Reserve.

    CARRIED

  12. Top QUARTERLY REPORT - ARTS, COMMUNITY AND RECREATION DIVISION

    That the Arts, Community and Recreation division quarterly report, for the period January to March 2009, be received, noting the policy development, policy review, project and programme work undertaken for:

    • Arts,
    • Recreation,
    • CBD Projects,
    • Events,
    • Streets and town centres,
    • Open Space,
    • Coast and beaches,
    • Volcanic Landscape programme,
    • Urban forest.

    CARRIED

  13. Top AUCKLANDERS & ARTS RESEARCH 2008 - CREATIVE NEW ZEALAND

    1. That the Arts, Culture and Recreation Committee notes the key Auckland findings of a survey undertaken by Colmar Brunton on New Zealanders attitudes, attendance and participation in the arts in 2008, as outlined in the appended Executive Summary of the Auckland report entitled "Aucklanders and the arts: Attitudes, attendance and participation 2008".
    2. That the Arts, Culture and Recreation Committee further notes that the Executive Summary of the Auckland findings, along with a full copy of the Auckland report, is available on the Council's website.
    3. That in summary, the Arts, Culture and Recreation Committee notes that the 2008 survey shows:
      • Aucklanders are very supportive of the arts and agree they help define who we are as New Zealanders.
      • The majority of Aucklanders also believe that their local council should financially support the arts.
      • Aucklanders regularly attend arts events and embrace new technologies to access information and engage.
      • Just under half of all Aucklanders participate in the arts.
      • Events celebrating culture and diversity appear to be increasingly important to Aucklanders and make them feel proud to be an Aucklander.
      • Major cultural institutions, facilities and venues are most important as contributors to Auckland being a world-class city.

    CARRIED

  14. Top RESOLUTIONS FROM CITY DEVELOPMENT COMMITTEE - UPDATE ON IMPLEMENTATION OF BLUEPRINT: GROWING AUCKLAND'S CREATIVE INDUSTRIES

    That the report of the Economic sectors manager, dated 17 March 2009, and the resolutions from the 9 April 2009 meeting of the City Development Committee, be noted.

    CARRIED

  15. Top RESOLUTIONS FROM MAUNGAKIEKIE COMMUNITY BOARD - THE GRANT OF NEW LEASE TO SHANTI NIWAS CHARITABLE TRUST INCORPORATED, 3 ROWE STREET, ROWE RESERVE, ONEHUNGA

    1. That the report of the Lease coordinator, dated 5 January 2009, and resolutions from the 16 April 2009 meeting of the Maungakiekie Community Board, be received.
    2. That the Arts, Culture and Recreation Committee approves the granting of a new lease to Shanti Niwas Charitable Trust Incorporated, 3 Rowe Street, Rowe Reserve, Onehunga, on the following terms and conditions:
      1. Term - five years commencing 1 February 2009;
      2. Rights of renewal - two rights of renewal each of five years;
      3. Rent - $500.00 plus GST per annum;
      4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  16. Top GRANT OF NEW LEASE TO KELMARNA COMMUNITY TRUST

    1. That the Arts, Culture and Recreation Committee approve the amendment of resolution 16A and B, of the Arts, Culture and Recreation Committee meeting held 3 December 2008, as follows:

      That the Arts, Culture and Recreation Committee approves the granting of a new lease under Auckland City Council's Community and Recreation lease Policy and Gardens Policy to the Kelmarna Community Garden Trust, and authorise the Kelmarna Community Garden Trust to issue a license to the Framework Trust to run the community gardens during the term of the lease at Hukanui Reserve, 38 Parawai Crescent, Herne Bay, on the following terms and conditions:

      1. Term - five years commencing 24 July 2008
      2. Rights of renewal - Nil (as per Auckland City Council's Community Gardens Policy - Clause 4.0 Policy, Section 15, "Successful community garden applications will be granted a short-term lease" and Section 16 "Community garden tenancies will be for a maximum of five years")
      3. Rent - $500.00 plus GST per annum
      4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy
      5. All other terms and conditions per Auckland City Council's Community Gardens Policy.
    2. That the Group Manager, Arts, community and recreation services, be given authority to sign off two further leases of five years each at the end of the initial lease of 23 July 2013, with a final lease expiry date of 23 July 2023, to the Kelmarna Community Garden Trust Incorporated provided all terms and conditions of their original lease have been met.

    CARRIED

  17. Top GREAT BARRIER LAND MANAGEMENT EXCHANGE PROGRAMME - APPROVAL FOR LAND MANAGEMENT EXCHANGE AREAS

    1. That the Arts, Culture and Recreation Committee recommends that in terms of Sections 61(1) and 53(1) of the Reserves Act, council enters into a management agreement with the Department of Conservation to manage the following council owned reserves, with final terms and conditions to be approved by the Group Manager Arts, Community and Recreation Policy:
      1. Okiwi Reserves, described as Lots 3, 5 and 6 DP170992, Lot 8 DP 98580 and Lots 4 & 5 DP 205252 comprising 2.8404ha;
      2. Awana Esplanade Reserve, described as Lot 4 DP 76703 comprising 19097m2;
      3. Tryphena Esplanade Reserve, described as Lot 24 DP 57928 comprising 12141m2.
    2. That the Arts, Culture and Recreation Committee notes that the Great Barrier land management exchange agreed between council and the Department of Conservation exchange are to be conducted at no cost to either party as they do not involve sale and purchase, and that process costs are to be borne by the party responsible for those costs.

    CARRIED

  18. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 RESERVE STATUS AND LEASE - EASTERN BAYS Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

    In particular, the report identifies a property which council wishes to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner, and the privacy of the owner's activities.

    		S48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 11:24am.